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Event management could become a various tedious job depending on how large of an event you are planning. Event Management Technologies have allowed Event Managers to help better control their planning and spending budgets, as well help get the word out of their event through different social media platforms. This article helps supports these points and others. This article covers how with new technologies in event management there is the ability to compare past events similar to ones you are currently working on now and see exact prices of different items so you could determine if there is a cheaper route to go or if they are necessary at all. The platforms utilized nowadays allow planners to share with their crew and even clients what is going on in the planning process so all could be on the same page. There is also the ability to market events via social media which helps reduce costs of hiring marketing teams to get the word of the event occurring.

In the fast paced and often stressful world of event planning, a new innovative planning tool has been released that allows customers, vendors and anyone else the opportunity to see event layouts, menus, specifications and make notes on the event from either a desktop, laptop or even an android device. The event planning tool is called AllSeated.com and is completely cloud based which eliminates the use of the much antiquated way of writing everything down or showing a photocopy of a layout. Allseated.com also utilizes social media and to sync guest lists making it even faster for the client. With AllSeated.com, the hassle of having to book an event is eliminated and the customer can feel more at ease with their event on hand and the event manager can also have a much less stressful experience.

This article discusses the role and benefits of cloud-based event management software in planning and executing events. Software enables event managers to improve workflow, manage venues, and track various types of information in a timely and consistent manner. Software is especially useful in monitoring the progress of ticket sales and invitations, where event organizers can follow up on attendees that did not respond yet. It also helps prevent ticket duplication and enhances security by sending tickets with unique codes to attendees' e-mails. Event management software can also be integrated with social media platforms which boosts the promotion and the visibility of a given event and its ultimate success. Financially, such software leads to cost savings because it does not require investment in infrastructure. From operational standpoint, cloud-based software offers real-time, remote access and fest error resolution. This article helps me better understand improvements in operations that cloud-based software system brings in event management. I am also able to explore the vast field of using software technology. Before reading this article, I was not aware of the benefits of the cloud-based software system in event management. Now, I gained a better knowledge about advantages like accuracy of data for large events, to real-time tracking needs to manage ticket sales and event attendance, and permanent connection and access to various files and records. Such access is vital when an event manager is in charge of multiple events that are at different stages of preparation: some may be in planning stage and others may be in execution stage. The ability to fix errors quickly is a major benefit for event planners that are small businesses. For this reason, an individual wedding planner will probably have peace of mind by using such software.

Network File System introduces a room layout software which can help event planner to maximize use of space and get the very best layout. It does not need the planner to draw himself, once you enter the data on a simple form the software requires, it will automatically generates an accurate and professional diagrams for planner. This software is simple to use, and also simple to customize. After it automatically offers the primary layout, planner can use the convenient shape toolbar to change the basic layout. It is just several clicks of the mouse. You do not need to master comprehensive plotting skills. Even thought the physical barriers or your real event rooms are some strange shapes, this software can use its room schematic feature to avoid all such barriers. Also it can automatically change the units of measurement if you plan overseas. And if the layout you want violates the fire regulations, it will warn you.

I think this system is useful for the hotel. I found so many benefit of this system. First, hotel can save a lot of budget by using this system because hotel does not hire professional IT employee to plot. Also this system can use hotel space effectively. Security is important for hotel, hotel should avoid hotel fire. This system can help hotel avoid violation of the fire regulations.

This article provides a new information for me. The room layout software mentioned in this article is really a great and useful software for event planners, which could offering planners an accurate, professional view of the room to present to clients. But I have a question that, the guests may have some special requirements, and after the software gives a suggestion, how to fix it to satisfy the guests. What should the planners do if the suggestion provided by the software is far from the guests' requirements?

Event planners has to negotiate with hotel sales to lower some of the expenses.  This article speaks of ways to save money which is by hosting most of your  events at the same property throughout the years; this will get clients to  return. Hotel sales manager should discount guest rooms offer because they offer  great profit margin than any other event service. Sales planners should compare  prices and try to secure the best price.  It's best to try and negotiate food  and beverage requirements because hotel managers and event planners will always  try to keep their guests happy. Negotiate the audio and visual expense by asking  for discounts and expenses to be waived if possible. Also be flexible on time,  space and dates. 

Technology is changing the overall event management experience making events more productive and fun. This article touches on things like advances in event organizing software, real-time feedback for speakers and data collection of attendees that can lead to personalizing activities throughout the event. I think most professional public speakers would say they already get real-time feedback from their audiences; no technology required. But for more novice speakers, that type of feedback would not only improve their session, but also help them hone their speaking and delivery skills more quickly allowing them to become better speakers faster. Personalizing an event to each attendee sounds pretty cool. Read the section about using the data collected during the registration process. It's interesting to think the data could be cross-referenced to bring delegates together for networking opportunities. Making important business contacts is a key reason people attend events.

The Hutton Hotel that is a comparatively new and boutique style implemented new e-mail marketing in order to increase the clientele's awareness about their properties. The hotel developed this new e-mail marketing with the help of Spectrio that is an all-inclusive audio/video/digital marketing company. By using an existed short promotional film video of the hotel, Spectrio and the hotel created new video about hotel properties such as an event space to show the hotel and attract clientele without visiting in advance. This new e-mail campaign not only includes new video content but also still contain photos combined with music and narration and links to the Hutton Hotel's website like previous version of E-mail campaign. This new campaign increased the effectiveness of hotel's e-mail effort as well as enabled the hotel to raise the clientele's awareness .

By creating a video to showcase the hotel's major feature by the use of simple video they were able to create engagement with potential meeting planners that previously weren't aware that such a space existed. The video was not a significant cost since it was footage that already had been used for other purposes. But by using this footage for a new purpose has created a wider audience they previously had not been able to reach. This targeted strategy to meeting planners is much more effective than simply sending out traditional marketing materials. It reached the people the hotel was seeking to target to increase the awareness of the space, to create more potential business. The hotel also plans to send out a targeted email to corporate guests in the hopes of the same success rate.

E touches is a software that focuses on attendees engagement while Meetingmax is focused on housing capabilities. The integration of both system allows meeting planners to provide customers with reliable information about their particular events while keeping track on attendees and housing capabilities for that particular event. Additionally, it allows meeting planners to generate reports and concentrate on areas where more effort is needed such as e-marketing and e-commerce. With this tool, meeting planners are able to offer smooth registration system to customers and ensuring that the correct meeting space is reserved and rooms allocated for that event.

Facial recognition technology is not meant to replace the human factor. Rather, it can boost existing processes by improving efficiency, identification and convenience. Technology such as "face geometry" brings a lot of excitement to the events industry. Zenus facial recognition software allows event planners to identify attendees by searching a database of faces in real-time. The main idea is to make the check-in process faster, provide higher security and receive some feedback in a unique way. Neither attendee's e-mails or names, or any personal information is transferred. Human face emerges as a key to security for distinguishing individuals. The registration platform makes images anonymous and sends them to a cloud-based service, where de-identified images are processed and therefore instantly deleted. All data is also discarded after the event, which gives a peace of mind to the event planners and attendees, because of identity theft concerns. With some adjustments and further developments, Zenus facial recognition software will be able to determine emotions of crowds and extract demographic data such as age or gender. With this cloud-based facial recognition software, event planners will be able to quantify whether your guests were interested in one speaker over another, or whether they were engaged or if they were really a good target market for the event.

This article begins by quickly going over new technologies that guests can interact with at leading metropolitan hotels. It then takes a turn to delve in to bringing these technologies "behind the scenes"; specifically for meeting planners. For example, the Thompson Seattle gives all their employees Itouch's equipped with Zello allowing them to quickly radio other departments and fill guests needs within minutes. What I found the most interesting was the HIlton Quebec and The Cosmopolitan Las Vegas sharing their guest text messaging interfaces with meeting planners, Event Service Managers, and Sales. Instead of Sales Managers having to chase departments around the hotel, and regularly pop into an event to make sure it was being executed correctly. The meeting planer could easily text when their event was in need. Any technology that allows us to better fulfill the needs of our guest, is worth the trial and error they may come along with.

Overall this article speaks on the upcoming services and software offered to meeting and events planners. The article outlines some new programs such as VIP organizer, EnnectEvent, and others as well and even talks about the purpose for each one. The point of the article is to inform readers on the new services that are being used in order to simplify the event planners and the consumers experiences.

Technology for event has been rapidly grown so far. More event planners are have used crowdsource and crowdsharing via online community in order to obtain kinds of services, answers, and content from a large group of people. The prodess via crowdsourcing and crowdsharing benefits event planners such as lower costs, greater choice, and better input. Additionally, the mobile polling device would be necessary for real time feed back during the event, or conference event guidep apps are becoming essential.

This article talks about the advantages of using an event management software and how the tool help managing the event successfully. This software is priority to the modern day event planner with an expert manner. Positively Impact the work flow cutting down on the boring paper work. Software will help time by cutting down all the time you would spend in organizational work reduced workload. Event software will reduce cost by inmanaging you data and task allowing you to have less employees and increasing ROI for the company. Have a good software will allow you to export reports with ease like client reports, analytics, registration, ticketing, scheduling as well as surveys. This will help ease the stress of the company and allow managers to focus on increasing revenues and getting new business.

Virtual events have become more and more common, and it will be essential for planers to turn to hybrid formats. The biggest two challenges of online events are engagement opportunities and pricing. By using backdrops, strong visual theme, embed speakers, and 3D booth visualizations can help planner improve their online events.

New technologies have impacted nearly every facet of our lives, from the way we communicate to the ways we entertain ourselves. Technology now plays a key role in event planning, and is used in a variety of ways to streamline, enhance, and broadcast events. It has changed both the way we experience and organize events. I asked members of the Northeastern Events team what they thought the role of technology was in event planning.

I particularly liked this article because it didnt just touch on one device particularly that helps the events industry however it touched on the lasting effects of multiple new technology devices. One of the articles main points was using technology with a purpose to be innovating and not just having it there because we've moved into a techno era where we expect certain levels of technology to be present. I won't give too much away but this is a really good read.

Technology now plays a key role in event planning, and is used in a variety of ways to streamline, enhance, and broadcast events. It has changed both the way we experience and organize events. Using the wide varieties of software available one person can do the same amount of work two or three people previously did manually. Streaming events in real-time on the web has been one our latest successful ventures into using technology to improve our events.Advances in technology will continue to change and enchance our event experiences.

The business of Event Planning is booming and continues to grow largely in part due to social media. This article explains 10 reasons why they complement each other so well and it all revolves around the social aspect of our daily lives. Social networks bring people together and with today's technology, event planners can target specific groups or individuals quickly and efficiently at relatively little cost. I believe that social media is the driving force behind Event Planning. Without social media like Facebook and LinkedIn, Event Planning would be very costly and time consuming since these social media networks connect you to millions of people with the click of a button. I believe that without them, the task of reaching out to people and the cost of postage would hardly be worth the time.

Social Media can impact not just a specific group but also many different groups. The need for meeting planner to utilize Social Media will benefit both the client/planner. We are so connected with our social media i.e. Facebook, twitter, Skype that neglect to read regular mail and even emails at times. Our phone technology has helped us stay focus on our social media networks (http://mashable.com/2009/04/29/events-social-media/).

An article talks about very intelligent system created for the businesses and specifically for event and meeting planners, which calls for communication after the events and discussion of various topics such as how to improve the next projects.

Very nice idea, to exchange experience in order to make the service better. I wish it was used in many other spheres.

It is a really good idea.The ability to add guest to a hybrid network in a secure and controlled way helps company achieve our goal of connective a social community for sponsors, speakers and delegates around all our events that spans across the entire lifecycle in a very cost-effective manner.

Events and event planners can use wearable technology like smart watches to maximize the experience of the attendees as well as gather data. One use for wearable technology at events would be secure transactions. This would allow guests to update their payment credentials and use their band for easy payment. Hilton used a wearable device at their Hilton America' Leadership Conference and saw great success.

This article discussed the importance of planning within an event and all of the aspects that have evolved with advancements in technology. Ultimately, making event planning more organized for the planner and the client. These interactive technology pieces can help keep all parties in the loop and prepared for anything.