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yvenisem

The Advantages of Manual or Computerized Accounting | Small Business - Chron.com - 0 views

  • Such information may be analyzed to help business owners make future financial decisions, using the advantages of either manual or computerized accounting.
  • Computerized accounting has the advantage of increased efficiency and time management when compared with manual accounting.
  • Computerized accounting has the advantage of higher accuracy when compared with manual accounting
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  • The potential for human error is greater when employees are manually completing accounting procedures.
  • The advantages of manual or computerized accounting systems may be equal when it comes to reliability.
  • Manual accounting can function independently of machines so that work continues when "the system" isn't working.
  • modern backup systems and increased functionality, the disadvantage of reliability in computerized accounting may be lessened.
  • the subtlety and focus of an analysis’ conjecture or hypothesis depends on the person operating the system.
  • manual accounting may have an advantage over computerized accounting systems.
  • computerized accounting systems lose their potential for sophisticated analysis.
  • analysis may be hampered or obstructed by software design.
  • Computerized systems can produce invoices, purchase orders and other documents more quickly.
  • automatically updated and instantly available.
  • It can be costly to staff qualified accountants to complete manual accounting processes, but it can also be costly to staff accountants familiar with specific computerized accounting software and programming.
  • Computerized systems can cost millions of dollars to purchase, implement and maintain. It may be necessary to purchase updated software with some regularity.
  • small business owners who are not tech-savvy may prefer to use physical records instead of software
    • yvenisem
       
      still a dangerous game to play
  • All calculations are performed manually, which eliminates the risk of duplication mistakes and corrupt data
    • yvenisem
       
      didn't consider this
  • Computerized accounting systems are significantly more complex and involve a learning curve
    • yvenisem
       
      can be daunting to learn for many people
  • Additionally, there is no risk of data loss or leaked financial information due to data breaches.
    • yvenisem
       
      good pro
  • Some may require switching to the latest computer technology, leading to higher costs
    • yvenisem
       
      might not be financially feasible for many
  • manual accounting is prone to human error
    • yvenisem
       
      #1 con in my eyes
  • computerized accounting provides companies with financial intelligence
    • yvenisem
       
      so much easier to do everything where you know what the finanical outlook will be like
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    This article compares the advantages and disadvantages of having a computerized accounting system and then also completing the task by hand. When looking at different factors it is clear that it seems like an owner would run a risk going either way because where the computer would lack in areas, the human touch would prevail and then where a human touch would lack in other areas, the computer would prevail. Therefore, I would conclude that it is probably better to have a little bit of both to help make the process smooth but not over bearing on a human or even on the computer.
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    This article basically goes over the pros and cons of switching over to computerized accounting systems like Quickbooks and Freshbooks. It goes over the main concerns like data breached and human error, but it also deleves a little deeper to discuss how many of the software require regular system and hardware updates in order to have the software run efficiently.
lderi004

The Disadvantages of Computerized Accounting Systems | Bizfluent - 0 views

  • But it’s easy to become excessively reliant on computerized accounting and to overlook the potential pitfalls of allowing a machine and a software program to store all your data and calculate essential numerical relationships.
  • Although computerized accounting systems use technology to calculate sums and store information, this data must be entered by humans, and these humans must be trained
  • Training staff on software programs can be expensive, and knowledge needs to be updated regularly because computerized accounting systems change, sometimes every year.
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  • Virtually every aspect of a computerized accounting system is costly.
  • You may also have to shell out funds for repairs, or hire professionals for training, custom software or to untangle especially complex mishaps.
  • Computerized accounting systems are vulnerable to cyber security issues.
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    As this week we are talking about electronic accounting systems, I found this article on the disadvantages of computerized accounting systems to be rather interesting. As mentioned in the article, many companies tend to become too reliant on computerized systems, which leads to them forgetting about the negative outcomes that may arise from using such systems. These disadvantages include high cost, from training staff to repairing/replacing the electronic systems. In addition, like any cloud-based system, a computerized accounting system can also make a company vulnerable to cyber security issues, such as hacking. Overall, while very advantageous, computerized accounting systems still have certain risks companies must address before deciding whether, or not to use them. 
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    I believe you found a very interesting article on electronic accounting systems. Even though the tendency is all about the positive aspects on electronic accounting systems, I enjoyed reading the perspective on this article which focuses on its drawbacks. Companies need to evaluate whether this investment is functional for them and weight the pros versus the cons. Additionally, the information on an electronic accounting system is sensitive, and it can make the company vulnerable to hacking and data breaches. These are very important points for managers to take into consideration while finding the right accounting system for them.
xiaoyuzhang

ITS Education Asia Article - THE ADVANTAGES OF USING COMPUTERISED ACCOUNTING SOFTWARE - 1 views

  • A typical computerized accounting package will offer a number of different facilities.  These include:- On-screen input and printout of sales invoices - Automatic updating of customer accounts in the sales ledger - Recording of suppliers’ invoices - Automatic updating of suppliers' accounts in the purchases ledger Recording of bank receipts - Making payments to suppliers and for expenses - Automatic updating of the general ledger - Automatic adjustment of stock records - Integration of a business database with the accounting program - Automatic calculation of payroll and associated entries 
  • Computerized accounting programs can provide instant reports for management, for example:- Aged debtors’ summary – a summary of customer accounts showing overdue amounts - Trial balance, trading and profit and loss account and balance sheet - Stock valuation - Sales analysis - Budget analysis and variance analysis - GST/VAT returns - Payroll analysis 
  • the system will require staff to be trained to use new skills, which can make them feel more motivated.
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    This article shows us many advantages of using computerized accounting software. It is useful for managers to manage enterprises through instant reports which were provided by computerized accounting programs. And it also be helpful for financial manager to check the manager's work. The advantages of the computerized accounting software includes: speed, automatic document production, accuracy, up-to-date information, availability of information, management information, GST/VAT return, legibility, efficiency, staff motivation, cost savings, reduce frustration and the ability to deal in multiple currencies easily.
Henrique Rodrigues

9 Advantages of Computerized Accounting | Clever Accounting - 0 views

  • Accounting has been done manually till the 1980s, when the advent of fast computers and easy-to-use, accurate and reliable software started.
  • Computerized Accounting involves making use of computers and accounting software to record, store and analyze financial data. A computerized accounting system brings with it many advantages that are unavailable to analog accounting systems.
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    This article shares the importance of electronic/computerized accounting and how it has shaped the industry since the 80's. It does not try to diminish accounting that is done manually, but it does lost many different benefits from using such systems. Some of the benefits are: data access (being able to access data outside of the office), automation (the software handles all the calculations from transactions), speed (saves much more time than manual accounting), and cost-effective (many labor hours are saved from manual accounting). There are many other benefits to this list, and nowadays it is really a no-brainer why computerized accounting shouldn't already been running in all businesses.
Dian Peng

The Impact of Information Technology on Accounting - 0 views

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    The article mainly talks about the impacts of information technology on the accounting part. It said Not only has IT shortened the lead time required to present financial information, but it also has improved the overall efficiency and accuracy of the information. The article emphasize the most important part is computerized accounting system. The biggest impact IT has made on accounting is the ability of companies to develop and use computerized systems to track and record financial transactions. Paper ledgers, manual spreadsheets and hand-written financial statements have all been translated into computer systems that can quickly present individual transactions into financial reports.Most of the popular accounting systems can also be tailored to specific industries or companies. This allows companies to create individual reports quickly and easily for management decision making. Additionally, changes can be made relatively easy to reflect any economic changes in business operations. First, computerized accounting systems have also improved the functionality of accounting departments by increasing the timeliness of accounting information. Then, it can improve accuracy by limiting the number of accountants that have access to financial information. Besides, computerized accounting systems allow accountants to process large amounts of financial information and process it quickly through the accounting system. At last, Reports issued to outside investors and stakeholders have been improved by computerized accounting systems.
Qianqian Kang

The Advantages of Using Computerised Accounting Software, MYOB, Mind Your Own Business - 0 views

  • When using a computerized accounting system the on computer, input screens have been designed for ease of use.  The main advantage is that each transaction needs only to be inputed once, unlike a manual double entry system where two or three entries are required. The computerized ledger system is fully integrated.  This means that when a business transaction is inputed on the computer it is recorded in a number of different accounting records at the same time.
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    Although it is a kind of advertisement article about electronic accounting system, it concludes the detailed features of computerized accounting software. This specific accounting software is designed for small and medium business. With all-sided package, it offers a number of different facilities, which include every aspect of basic accounting function. The main advantages is that each transaction needs only to be inputed once, so it would appear on every needed sheet. Thus, it would have following advantages: speed, automatic document production, accuracy, up-to date information, availability of information, management information, GST/VAT return, legibility, efficiency, staff motivation, cost savings, reduce frustration, and the ability to deal in multiple currencies easily.
Hui Chen

What's global distribution system? - 5 views

  • A global distribution system (GDS) represents a computerized system used for managing different transactions within the air travel and hospitality industry. At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved. As a direct consequence to this fact, GDS’ were also implemented for hospitality industry use.
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved.
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved. As a direct consequence to this fact, GDS’ were also implemented for hospitality industry use.
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  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved. As a direct consequence to this fact, GDS’ were also implemented for hospitality industry use.
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved. As a direct consequence to this fact, GDS’ were also implemented for hospitality industry use.
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved. As a direct consequence to this fact, GDS’ were also implemented for hospitality industry use.
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved. As a direct consequence to this fact, GDS’ were also implemented for hospitality industry use.
  • However, due to the fact that GDS’ were originally created to distribute plane tickets, their database structure was specifically designed to store information about this product.
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved.
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved.
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and mor
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved.
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved.
  • However, due to the fact that GDS’ were originally created to distribute plane tickets, their database structure was specifically designed to store information about this product.
  • At first, GDS’ were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved. As a direct consequence to this fact, GDS’ were also implemented for hospitality industry use.
  • The first major impact that GDS had on the travel market was that the number of flights was increased. This led to an increase of competition and therefore travel industry prices fell. Travel agencies were accustomed with receiving a fixed fee (usually 10%) from everything they managed to sell, so once the prices started to fall, they felt threatened with the loss of their earnings. In order to counter this, travel agencies began to offer complimentary products such as car rental, hotel and other related forms of accommodation, bus tickets, vacation packages, yacht rides and even flowers and champagne. This was the first major step towards GDS’ being used within the hospitality industry.
  • As mentioned before, one of the first products distributed by GDS was hotel accommodation. Hotels have loaded the information related to their different types of rooms, description and price categories within the airline reservation system database. When this information became available online, thousand of clients started making bookings all around the world. This fact was advantageous for each participant. Hotels benefited from distributing their products to a larger audience, travel agencies had the opportunity of booking more products through their computerized system and GDS benefited from a growth in booking volume, which helped them to lower operating costs.
  • The first major impact that GDS had on the travel market was that the number of flights was increased. This led to an increase of competition and therefore travel industry prices fell. Travel agencies were accustomed with receiving a fixed fee (usually 10%) from everything they managed to sell, so once the prices started to fall, they felt threatened with the loss of their earnings. In order to counter this, travel agencies began to offer complimentary products such as car rental, hotel and other related forms of accommodation, bus tickets, vacation packages, yacht rides and even flowers and champagne. This was the first major step towards GDS’ being used within the hospitality industry.
  • The first major impact that GDS had on the travel market was that the number of flights was increased. This led to an increase of competition and therefore travel industry prices fell. Travel agencies were accustomed with receiving a fixed fee (usually 10%) from everything they managed to sell, so once the prices started to fall, they felt threatened with the loss of their earnings. In order to counter this, travel agencies began to offer complimentary products such as car rental, hotel and other related forms of accommodation, bus tickets, vacation packages, yacht rides and even flowers and champagne. This was the first major step towards GDS’ being used within the hospitality industry.
  • The first major impact that GDS had on the travel market was that the number of flights was increased. This led to an increase of competition and therefore travel industry prices fell. Travel agencies were accustomed with receiving a fixed fee (usually 10%) from everything they managed to sell, so once the prices started to fall, they felt threatened with the loss of their earnings. In order to counter this, travel agencies began to offer complimentary products such as car rental, hotel and other related forms of accommodation, bus tickets, vacation packages, yacht rides and even flowers and champagne. This was the first major step towards GDS’ being used within the hospitality industry.
  • The first major impact that GDS had on the travel market was that the number of flights was increased. This led to an increase of competition and therefore travel industry prices fell. Travel agencies were accustomed with receiving a fixed fee (usually 10%) from everything they managed to sell, so once the prices started to fall, they felt threatened with the loss of their earnings. In order to counter this, travel agencies began to offer complimentary products such as car rental, hotel and other related forms of accommodation, bus tickets, vacation packages, yacht rides and even flowers and champagne. This was the first major step towards GDS’ being used within the hospitality industry.
  • The first major impact that GDS had on the travel market was that the number of flights was increased. This led to an increase of competition and therefore travel industry prices fell. Travel agencies were accustomed with receiving a fixed fee (usually 10%) from everything they managed to sell, so once the prices started to fall, they felt threatened with the loss of their earnings. In order to counter this, travel agencies began to offer complimentary products such as car rental, hotel and other related forms of accommodation, bus tickets, vacation packages, yacht rides and even flowers and champagne. This was the first major step towards GDS’ being used within the hospitality industry.
  • Nowadays global distribution systems interconnect almost everything within the hospitality industry, from hotels to car rental companies and travel agencies. There are four major GDS available: Amadeus, Galileo, Sabre and WorldSpan. Some of the advantages provided by GDS are their availability (99,9% of the time), their response times (up to a fraction of a second), their multiple booking capability, as well as their top of the line architecture. On any given day, a GDS will be capable of accessing over 50000 hotels and approximately 1000 airlines. Through GDS systems, people are able to book various hotel rooms, tours, airline seats, cruises and even limousines.
  • The working idea behind a GDS is this: any GDS provides services to an electronic shop for all information related to travel and reservation-related needs. In other words, the GDS has become a very important distribution channel for any product sold through travel agencies. Basically, if a vendor wants to be sold through travel agents, he must be listed on a GDS
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    The first products distributed by GDS was hotel lodging reservation system, such as different types of rooms, description and price categories with the airline system. GDS has been increased on the travel market, such as number of flights. Travel Agencies (TA) also use GDS to offer complimentary products, such as car rental, hotel and other related forms of accommodation, bus tickets, vacation tickets, yacht rides and even flowers and champagne,That means, GDS has become more important distribution channel for nay product through TA. Also TA had more opportunity of more products their own system and GDS system from increase number of booking volume with lower operating costs. It was the first and major goals of GDS being used in the hospitality industry. Even though hopitality ingustry use GDS system, there are few problems, such as show only simple structure. For example, there are 4 different kinds od room and 3 categories od comfort, it means they have 12 different kinds of combination. Because of the GDS database structure, only there 12 combination could be displayed. It took a while to fit all the multiple types of comport rates, rooms and services in GDS standard database structure. Instead of choosing GDS system, they cans choose other alternative system with develop several computerized system to make a database structure closer to product specification. Nowadays, GDS using all of the hospitality industry from reservation hotel rooms to car rentals and Travel Agencies. Through GDS as globally, people are able to to book different kinds of hotel rooms in different destination all around the world, tours, airline seats, cruises and eeve limousines.
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    Global Distribution System were develop and meant only for the airline reservations. The impact of the GDS on the travel industry is that it increase competition, more flights were available and this reduce cost. With the increase and cost reduction travel agents start to see decrease in their earnings they received from airline sales, so with the GDS they were able to book other services such as hotels and car rentals with airline reservations. With GDS it is much easier and convenient to make a reservation from flight, hotel and car rental because everything is link together.
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    Summary of a global distribution system (GDS) A global distribution system (GDS) represents a computerized system used for managing different transactions within the air travel and hospitality industry. Historically, GDS' were only meant for the air travel reservations but as years have passed, GDS systems became more and more evolved. As a result, GDS' are now implemented for hospitality industry as whole. The first major impact that GDS had on the travel market was that the number of flights increased which led to increase competition among the players and this brought down the overall prices. The main purpose of a GDS is to provide services to an electronic shop for all information related to travel and reservation-related needs and one of the first products distributed by GDS was hotel accommodation. Hotels throughout the market uploaded the information related to their different types of rooms, description and price categories within the airline reservation system database. When this information became available online, thousands of clients started making bookings all around the world. This fact was advantageous for each participant. Hotels provided GDS with a challenge of fitting all the different sizes, styles, amenities, and etc. It took a while to fit all the multiple types of comfort rates, rooms and services in a GDS standardized database structure. A general strategy was therefore needed. Rather than loading hotel products inside the GDS, the accepted solution was to develop several computerized systems with a database structure closer to product specifications. Nowadays global distribution systems interconnect almost everything within the hospitality industry, from hotels to car rental companies and travel agencies. There are four major GDS available: Amadeus, Galileo, Sabre and WorldSpan.
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    Looking at these numbers it becomes very clear how important GDS are to the hospitality industry, more rooms booked means increased revenues and more jobs for hospitality professionals. I am sure that this technology will evolve and transform so it is important to stay current and understand how to get the most out of it.
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    What's global distribution system? This question is kind of cliché in our group, but this article gives a very good introduction about GDS and it's quite easy to understand comparing to many other articles introducing GDS. This article tells us: How GDS develops from being used only in airline industry to being generally adopted in hospitality industry; What is the working idea behind the GDS; Four major GDS including Amadeus, Galileo, Sabre and Worldspan; Advantages provided by GDS.
Ling Xiang

Optima Property Management Systems - 0 views

  • Optima is a most powerful and advanced Front Office system based on years of experience and on highly sophisticated development and focus teams, including superior hoteliers, engineers and front office specialists. These teams have researched and 'brainstormed' to meet the highest standards of the hospitality industry for the next century. 
  • EFFICIENT MANAGEMENT
  • EASY, FRIENDLY OPERATION
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  • FLEXIBLE, CUSTOMIZED CONFIGURATION
  • indows based Property Management System that incorporates the latest in advanced technology. It is designed to provide all the features of a sophisticated Front Office system linked with other computerized hotel applications on the same relational SQL database. 
  • he Optima Property Management System enables maximum performance, utilizing the latest technology. Together with the use of a modern GUI it offers the ultimate system for any Front Desk. 
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    This article is talking about Optima Property Management System for hotels. First of all, it introduces that Optima PMS should meet the technology of the next generation. Because Optima PMS is a state of the art, windows based Property Management System that incorporates the latest in advanced technology. It is designed to provide all the features of a sophisticated Front Office system linked with other computerized hotel applications on the same relations SQL database. Secondly, it is said that Optima PMS should have efficient management. It places all the vital information needed for optimum operation at the manager's fingertips. What is more, it provides the hotels with all the tools necessary to give better, more personal and more efficient service to the guests. Thirdly, Optima PMS is an easy and friendly operation, and a flexible, customized configuration. Last but not the least, it introduces what kinds of modules and comprehensive sophisticated capabilities include in Optima PMS.
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    This article is talking about the optima PMS. According to the article, optima PMS is a windows based PMS that incorporates the lastest in advanced technology. As I highlight, the optima PMS enables maximum performance by efficient management. And optima PMS can be operated easily and friendly. For example, by easily using any combination of keyboard, touch screen or mouse, the users of optima PMS can enter data into this system and retrieve all information as well. What's more, optima is configuring flexible and customized. Different kinds of hotels will possess special characteristics and requests. It means each individual hotel can define unique requirement through this system. It is able to manage room allocations for special customers, such as room types, room category, wing and so on. Therefore, in my opinion, I think optima PMS is a very helpful tool for hotels since it is designed to meet each hotel's needs and procedures. 
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    Optima PMS is a state of the art; Windows based Property Management System that incorporates the latest in advanced technology. It is designed to provide all the features of a sophisticated Front Office system linked with other computerized hotel applications on the same relational SQL database.
  •  
    Optima is a most powerful and advanced Front Office system based on years of experience and on highly sophisticated development and focus teams, including superior hoteliers, engineers and front office specialists. These teams have researched and 'brainstormed' to meet the highest standards of the hospitality industry for the next century.  
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    This article introduces a PMS software-Optima PMS, which is a state of the art; Windows based Property Management System that incorporates the latest in advanced technology. It is designed to provide all the features of a sophisticated Front Office system linked with other computerized hotel applications on the same relational SQL database. Optima PMS places all the vital information needed for optimum operation at the manager's fingertips. All information can be viewed on-line, printed in a large variety of reports or shown on graphs. It is a profitable marketing tool, as it captures a wide range of data needed to make the correct marketing analysis. Information analysis is simple, quick and precise, emphasizing revenues, budgets and yearly comparisons in combination with data of occupancy, segmentation and other guest information.
hui wang

The Advantages of Point-of-Sale Systems | eHow.com - 0 views

  • Point-of-sale systems have replaced traditional cash registers
  • Price Adjustments
  • With a point-of-sale system, you can enter promotion codes for customer discounts
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  • You can have your point-of-sale system tailored to your industry
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    This article is to emphasize the importance of point of sales system, including the advantages that help restaurant operating business every. For instance, counting is the simplest approach to checking your inventory on the shelves in a small business and this is called stocktaking, especially, for small businesses, like a small toyshop, stocktaking is a thoroughly practical approach. However, most of the time stock management is not that simple, and sometimes the practical option is not the best option. There can be discrepancies between the physical and the stock records, especially when it concerns annual stock management. This is why it is advisable for every business owner to use computerized POS systems in stock management. The best thing about having a computerized POS System in the retail business is: as new stocks arrives and as it is sold, it keeps the stock levels current and updated, hence making it is easier to identify which items are selling and which items are not. A POS System is also good in checking for any obsolete or out of date stock that needs to be disposed. For the managers, if they are still counting the inventory manually on the shelves or in the warehouse, something should be thought twice about the lacking of efficiency method, for there are many advantages in using a POS System mentioned in this article. One advantage of a POS System is its ability to help the business achieve detailed real-time stock level information. In addition, a POS System can also give some information such as weather forecasts, public holidays and major sporting events, which can be of great help in determining the stock level of seasonal products. Managers can now efficiently and effectively handle their stock management accurately.
samira sobhani

The history and future of the GDS | SilverRail Technologies - 3 views

  • In the emerging era of the GDSs (late '70s to early '80s), they served an enormously useful function of allowing travel agents to connect to multiple travel providers (by this time starting to include hotels and rental cars) in a single system, minimizing the need for development to multiple systems for the sellers. It also therefore provided a great service to the suppliers: because the GDSs were connected to a huge number of travel sellers, the suppliers could reach a broader audience than they could with direct connections themselves.
  • the standards that have developed in the air market (ticketing standards, timetable standards, airport / station codes, standards on fares) do not exist in rail at all.
  • Not only that, but there is the added complexity of traveling by rail, in that there are 1000x more train stations in the world than there are airports, which therefore creates the exponentially more complex combination of routes.
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  • As long as the aggregators are providing value to their partners (both suppliers and distributors), and not taking advantage of their position in the chain, a role will always continue to be played in this space, even if the exact form does not remain constant.
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    Having a content aggregation would be a great development in any industry specially in Travel business. At first place GDS  was ment to be  designed for airlines but as the time passed other sections of travel business got involved and took their share in this powerful content aggregation. Now one of the most powerful sectors of GDS is Hotel industry and reservations of hotel rooms which are made through this computerized system.  However, this improved system of GDS could not be much of success in rail industry. Because the railing system is much more sophisticated than air transportation system. There are numerous rail stations existing out there which would be hardly controllable and arrangeable to be collected under a single computerized system.  However, if every and each of the major owners of GDS consider the whole chain and don't look for their very own profit this system would not only work out but also improves and reaches higher standards. 
mellakygg

Information Technology A Boon To Hospitality Industry | By NP Chandra Shekhar, CHA, MHC... - 3 views

  • Information is the key for decision making in any business. Getting the right information at the right time, at the right place and faster makes lot of difference in any business and so especially in Hospitality Business where the decisions are taken instantly in some levels.
  • It is a combination of the Right People and the Right System that makes a business successful.
  • Computer cannot replace men!
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  • A good Information Technology System comprise of three components, Systems, Software and Hardware.
  • From the time of reservation until the time customer checks-out of the hotel everything is recorded and the data is available. The computer system really monitors the guest requirement, their likes and dislikes, their wants and satisfaction levels in a readable way that helps the hotel enhance their future services.
  • Information and good service is the key for success in hospitality industry.
  • Selecting the right type of system is most important for any hotel operation. Most of the hotels use special software made for hotels which are generally called as Property Management System (PMS).
  • Normally, all systems comes with Room Division – with Front Office System and House Keeping Module, Food and Beverage Division – with Point of Sale and Back End system – with Accounting, Inventory, Human Resources.
  • System requirement for each facility differs and it should preferably be a cost effective solution.
  • Good IT personnel should have the knowledge of all the three components, i.e., System (flow of each activity), Software (that translate the activity in measurable terms both quantitatively and qualitatively) and Hardware (Media through which we can see these activities). All this should reflect in primarily guest satisfaction, staff satisfaction, management satisfaction and owner satisfaction.
  • Yet, man made the computer and not the other way.
  • Man cannot be replaced at any level.
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    As the topic suggests information is the key for decision making in any business. Computerized modern information technology should make this process much quicker and more efficient. But, of course, as the old saying goes "Garbage in Garbage out." So it is a combination of the Right People and the Right System that makes a business successful. Computers cannot replace men. Good people along with a good computerized system is necessary. The software used for any hospitality business needs to be tailored to the specific needs of that organization depending on whether they primarily sell just room service or whether they offer a lot of food and beverage service or other services. Good I.T personnel should have good knowledge of all three components: System (flow of each activity), Software (that translate the activity in measurable terms both quantitatively and qualitatively) and Hardware (media through which we can see these activities) To achieve this at least two months of training should be done, of which one month must be on the job training. Once an appropriate mix of competent people and a good system is set up this should reflect in guest satisfaction, staff satisfaction, management satisfaction and owner satisfaction.
obrediajones

How Technology Can Help Hotel Facility Managers Reduce Maintenance Costs | - 0 views

  • From the time a guest makes a reservation, to the time they checkout and leave the facility, hotel executives want to ensure the experience is five-star. There are many factors in making a guest’s stay exemplary which the guest doesn’t even see: the HVAC system working to ensure optimal temperature, the plumber checking to make sure water pressure in each shower is just right, the cleaning staff ensuring each room is spotless.
  • Keeping facilities in top shape for guests takes careful planning, plenty of time and considerable funds. To cut operational costs, hotel facility managers can make some changes to increase sustainability, streamline processes and alleviate headaches for maintenance staff members.
  • There are some aspects of hospitality facility management regularly outsourced by hotels.
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  • However, there are other services that may be better suited for an outside partner than regular staffers.
  • Oftentimes, when facility managers and on-staff technicians are busy doing things like lighting updates, furniture assembly or remodeling of any kind, they’re doing so on borrowed time.
  • By outsourcing more services – like construction services, HVAC services, electrical services, plumbing services and exterior services – overhead costs can be kept down, while more specialized service contractors provide quick, reliable care in both emergency situations and preventative, at a low rate.
  • While hotel management staff may be utilizing the latest technology to streamline services related to guest reservations and checkout, facility management staff may be missing out on opportunities to save with the use of technology.
  • When looking to technology to reduce costs, facility managers will want to select software solutions which fit their specific needs.
  • A computer-aided facility management (CAFM) system is another software facility managers can use.
  • Some solutions also offer a help desk, space planning, scheduling assistance and other features that can be used to manage nearly all aspects of facility management.
  • Computerized maintenance management systems (CMMS), for example, can assist with task scheduling, inventory management and work order management.
  • The right software depends on the size of the hotel and number of facilities and staffers. Consider purchasing software that can scale with the hotel if it grows.
  • Some money-saving initiatives require an up-front cost, and sustainable hotel features is one of them.
  • By taking aim at reducing facility management costs, hotel facility managers are showcasing their eagerness to make changes that will result in happier guests and a more satisfied staff.
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    The article discusses how facility managers can reduce operational costs by outsourcing help, promoting sustainability, and using facility management technology. When outsourcing work and emergencies of HVAC, electrical, plumbing, or waste, a hotel can reduce overhead costs and free time for on-staff technicians to keep up with their scheduled up-keep activities. Investing in green products like occupancy sensors and LED lights and policies like linen reuse, helps hotels save money by including guests in their commitment of protecting the earth while reducing costs. Computerized maintenance management systems can greatly help with streamlining the scheduling, purchasing, inventory, and order management, which helps protect the hotel's assets and image.
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    Author, Susan Daywitt, discusses the benefits of using computerized maintenance management systems (CMMS). Along with computer aided facility management systems (CAFM), to improve customer satisfaction and to reduce overhead costs. Daywitt also asserts CMMS and CAFM systems improve facilities managers' ability to manage inventory and work orders with greater efficiency.
Dandan Mao

Hotel Parking Integrated with POS System | Restaurant/Hospitality POS | News For Point ... - 0 views

  • An integration between Shift4 Corporation, North America's largest independent provider of payment gateway services, and Service Tracking Systems, Inc., the inventor of popular valet parking technology Computerized Valet Parking System (CVPS) makes life easier for hotels and hotel guests.
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    "the inventor of popular valet parking technology Computerized Valet Parking System (CVPS) makes life easier for hotels and hotel guests."
Chengcheng Feng

Global Distribution Systems in Present Times - Four Major GDS Systems; Amadeus, Galileo... - 1 views

  • Among the “shelves” on which buyers search for travel services are world’s global distribution systems and the Internet distribution systems
  • The airlines realized that by automating the reservation process for travel agents, they could make the travel agents more productive and essentially turn into an extension of the airline’s sales force. It is these original, legacy GDSs that today provide the backbone to the Internet travel distribution system
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    October 2002 - The travel marketplace is a global arena where millions of buyers (travel agents and the public) and sellers (hotels, airlines, car rental companies, etc.) work together to exchange travel services. This is a good article talking about four major GDS System companies in the world nowadays. When we do some research in GDS area, it is better for us to know some information about these four companies. They are Amadeus, Galileo, Sabre and Worldspan. The author said that Aadeus is Number 1 inlocations worldwide compared to other three companies, Galileo International is a cautions follower when it comes to technology when compared to other GDS companies. Sabre's competitive strenghs are market position, global reach, stable product line, diversification of revenue streams and intellectual capital. And Worldspan has successfully developed the strategies and solutions to ensure the company's long-tern success. After read this article, I think I have the big picture of what GDS System is. The author gave us the strength of different systems. I know what are these GDS companies doing right now in the world. And what is the best is that the author used some accurate data to support the point. So in my point of view, I don't only understand the knowledge related to GDS System, but also learn the way to write my paper, that is using lots of numbers.
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    I don't know why but I was failed to highlight this article. I did it in My Library.
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    It is a great article that provides some detailed information on the four most famous GDS. and it was separated into four parts by explaining the four major GDS one by one. It is talking about the history, current status and development of these four major systems to help readers understand what exactly it is and how it works. I like this because it helps me create an overview of GDS systems.
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    Interesting article that summarize important information about major GDS companies. GDS companies such as Amadus, Galileo and Sabre are platforms in which a range of travel related services are offered through electronic switches and routers .
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    This article introduces four major GDS systems' characteristics and strength. I think these information will be useful for hotels when they choose the GDS systems.
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    According to the World's Leading CRS/GDS System 2011, Sabre is the winner profile. And the Amadeus, Galileo, Worldspan and Zurich Systems were nominated.
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    This is about GDS!
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    In the travel marketplace it is global where buyers and sellers work together to exchange travel services. Global distribution systems and the internet distribution systems have become electronic supermarkets linking buyers to sellers and allowing reservations to be made quick and easy. Travel today is sold most on the internet, it is a vast networks of suppliers and a wide customer pool in a centralized maket. Currently today there are 4 major GDS and they are continuing to grow. This article pretty much summed up what we learned in the past 2 classes
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    SUMMARY A global distribution system (GDS) represents a computerized system used for managing different transactions within the air travel and hospitality industry There are currently four major GDS systems: 1. Amadeus (2) Galileo (3) Sabre (4) Worldspan Amadeus Founded in 1987 by Air France, Iberia, Lufthansa, and SAS, Amadeus is the youngest of the four GDS companies. Amadeus is a leading global distribution system and technology provider serving the marketing, sales, and distribution needs of the world's travel and tourism industries. Its comprehensive data network and database, among the largest of their kind in Europe, serve more than 57,000 travel agency locations and more than 10,500 airline sales offices in some 200 markets worldwide... Galileo International Galileo International was founded in 1993 by 11 major North American and European airlines: Aer Lingus, Air Canada, Alitalia, Austrian Airlines, British Airways, KLM Royal Dutch Airlines, Olympic Airlines, Swissair, TAP Air Portugal, United Airlines, and US Airways. It is a major player in the GDS business throughout the world: North America, Europe, the Middle East, Africa, and the Asia/Pacific region. Galileo International is a diversified, global technology leader. Sabre For more than 40 years, Sabre has been developing innovations and transforming the business of travel. From the original Sabre computer reservations system in the 1960s, to advanced airline yield management systems in the 1980s, to leading travel web sites today, Sabre technology has traveled through time, around the world, and has touched all points of the travel industry. Worldspan Founded February 7, 1990, Worldspan was originally owned by affiliates of Delta Air Lines, Inc., Northwest Airlines, and Trans World Airlines, Inc. It is currently owned by affiliates of Delta Air Lines, Inc. (40%), Northwest Airlines (34%), and American Airlines, Inc. (26%). Since its 1995 advance into the world of Internet technology fo
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    This article is about the GDS system, and it introduced four major GDS system in present times. GDS is a worldwide computerized reservarion network used as a single point of access for reserving airline sears, hotel rooms, rental cars, and other travel related items by travel agents, online reservation sites, and large corporations. The for major GDS systems, Amadeus, Galileo, Sabre, and Worldspan owned and operated as joint ventures by major airlines, car rental comopanies, and hotel groups. GDS is also called automated reservation system (ARS) or computerized reservation system (CRS). Among the four major GDS systems, Amadeus is the youngest one and has done remarkably well during its short tenure. With its strong company infrastructure worldwide, impressive product set, and growing customer base, Amadeus is one of the most significant players in shaping the future of the GDS. Galileo's competitive strengths include market share, well-balanced and global presence, relationships with diverse groups of travel vendors, technologically advanced information systems, highly skilled personnel, and a stable product line. Gralileo is a follower when it comes to technology, but is has established successful relationships with entities such as Go, UK's best low-cost airline. Sabre's competitive strengths include market position, global reach, stable product line, diversification of revenue streams, and intellectual capital. Sabre business model is a strong one, and continues to make significant progress in advancing both its electronic travel distribution and its information technology solutions businesses. The last one Worldspan has a legacy of industry firsts that are not well known. It continues to look at benefits of creating its own consumer brand and has been partnering with different companies to expand the services that it can provide to its customer base.
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    GDS is started on the airline industry. And with it development, the airline company recognized that the GDS is becoming more and more important and necessary. And in my opinion, the GDS can not only focus on the airline. It can be on the internet. That is means they should built some sub-company around the world and it will help to form a kind of net that can cover all over the world. So that it is reduce the pressure of airline and increase the short distance distribution. it will be more efficiency for the guest and less human labor.
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    More and more customers rely on global distribution system to buy hospitality products in present time. This article introduces four major type global distribution systems, Ama dues, Galileo, Sabre and Worldspan. There are also some smaller GDS existed in the world. Amadeus is the youngest of the four GDS companies. Galileo International is a diversified, global technology leader. Galileo's competitive strengths include well-balanced and global presence, relationships with diverse groups of travel vendors, technologically advanced information systems and a stable product line. Sabre's competitive strengths include market position, global reach, stable product line, diversification of revenue streams, and intellectual capital. Worldspan provides worldwide electronic distribution of travel information, Internet products and connectivity, and e-commerce capabilities for travel agencies, travel service providers, and corporations.
Yookyung Kim

Casino Hits Labor Savings Jackpot with Preventative Maintenance Management | Case Studi... - 0 views

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    Silver Reef Casino in Ferndale, Washington implemented a web based program called Bigfoot computerized maintenance system (CMMS) to solve the challenges such as the lack of a system for managing, tracking and analyzing repairs over time. Now, the casino has a preventive maintenance program in place so they can notice for everything from the glass washers at the bar, dishwashers in the kitchen, to the rolling press ironers because they are all in the PM scheduler. Also, the CMMS provides valuable information after repairs are made to equipment or other system. Another advantage of a CMMS system is that the managers can easily find information, such as the model and serial number of a piece of equipment, without having to sort through spreadsheets or repair manuals. Therefore, the maintenance team can quickly address customer complaints, and maintain the customer experience. Bigfoot PMs for industrial equipment prevent costly repairs and disruption of guest service. 
lamia elachchabi

Comprehensive IT in Tourism - 0 views

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    There is an information technology revolution that changed not only the economies of countries but also companies of all sizes everywhere. The development of information technology has become a very important component for the competitiveness of companies. The IT revolution has a big impact on the tourism industry and its management. Services are bought before time of their use and away from the place of consumption. Easy access to information and marketing are keys to the success of companies in the tourism industry. Computerized networks and electronic distributions have caused structural changes in the tourism industry. Computer Reservation System (CRS) is a data base program that helps tourism organizations to manage their inventory and make it accessible to their distribution channels partners. Airlines, hotels chains and tour operators are examples of users of the Centralize Reserve System. The growth of tourism demand has only been possible with the use of powerful CRSs. It has helped with: * Easy access for consumers * Transparency of information * Easy to compare information and choices * Greater degree of flexibility * Travelers can book reservations at the last time The growth of tourism supply has also benefited from Computer Reservation System: * CRS is used to manage inventory * Expansion of tourism enterprises globally * Sell products globally * Flexibility in prices * Improve competitive advantage Internet has increased the interactivity between consumers and suppliers. It enables businesses to custom make and facilitates services. The World Wide Web helps distribution of multimedia information. Tourism enterprises will be able to communicate directly to their consumers and custom made the product according to their needs.
JIACHEN LI

Cash Registers vs Point of Sale (POS) Systems - Which is Better? - 1 views

  • The one item in a retail store a business owner can't do without is the cash management system. Whether it's the traditional, electronic cash register or an elaborate computerized point of sale (POS) system, every store needs a machine to process sales.
  • he one item in a retail store a business owner can't do without is the cash management system. Whether it's the traditional, electronic cash register or an elaborate computerized point of sale (POS) system, every store needs a machine to process sales.
  • Benefits of POS Systems More detailed reports Better track inventory Improve accuracy Easily grows with business
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  • Benefits of Cash Registers Low cost for startups Most models easy to use Fewer components Basic functions and reporting
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    The article highlighted states that every business should have a cash management system either POS or cash register. The traditional cash registers will be adopted by smaller business; however, more developed systems should use a POS. The cost could be high but the life expectancy of the system is very long. To make a decision about which POS system to choose, the decision maker needs to do his/her homework to determine the business' needs including how much it will grow in the future. The system will benefit the business to generate detailed reports, track inventory, easy menu updates and others.
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    One reason for the high initial expense involved with a cash register or point of sale system is that a business can expect to get many years of service from the first machine they buy. The life expectancy of a cash register is between 10-15 years, with upgrades around 5-7 years.
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    With the development of technology, there are many softwares and machines help business imporved. The POS is a good system, which chould be used in the hospitality and retail industries. It has the ability to save money, quickly process a customer's transaction and accurately keep records. However, it charged more than installing a cash register. When considering about whcih one need to adopt, it's better for the business do a self analysis first. No matter what kind of technology we use, we need focus on provide personalized and customer focused service.
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    if the owner use the cash register, he can get the money directly. he does not need to take out the money out of the bank when he faces to the emergency situation. also the cash register is more reliable and more real. it does not have high risks of fraud and cheat except the fake money. compare to the POS system, the Pos system is convenient and easy operation. customers only need to swipe the credit/debit card that they can pay for the goods. so the customers do not need to bring much money when they are out of home. it is safe for the customers. nowadays, everywhere can receive the master card and almost everyone has one or more debit/credit card. this behavior promotes the development of POS system. easy to carry and consume make people use this way to buy the goods instead of using the money.
Fei Qi

From PMS to POS-the 20 year evolution of hotel computers | Northwind - 0 views

  • Twenty years ago, the value of a PMS was in its computerized capabilities as properties began to switch over from manual systems. Ten years ago, the more valid comparison was between a DOS and a Windows-based system. Today, the frontier is on-site vs. online systems, says Jim Mockford, general manager of Vancouver’s The Listel Hotel, which uses Maestro, a product of Northwinds. 
  • The guest has a direct influence on developing solutions for our PMS; their trends dictate the direction of our product development
  • The focus will be on adding new technologies to existing systems as operators look to do more with less
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  • Internal IT costs, especially those that can be cost-effectively outsourced, will be considered more than ever in the upcoming year.”
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    This article firstly reviewed the development of the PMS. Twenty years ago, the value of a PMS was in its computerized capabilities as properties began to switch over from manual systems. Ten years ago, the more valid comparison was between a DOS and a Windows-based system. And today the PMS has more functions and can do better for the hotel. As a hotel director compared the new PMS with the old one. The old PMS allowed only 20 or 30 letters for notes while the new one allowed him to review guest histories after checkout as well as to write unlimited guest notes on reservations. Lisa Jane Gibson, director of revenue management for the six Vintage Hotel locations, concluded three main trends with front and back of house systems. First is the wider use of technology to enable properties to run more efficiently. Another trend is more personalized interaction with guests. Finally, Gibson notes the upcoming deadline for all businesses to comply with the Payment Card Industry (PCI) mandate for specific security guidelines. The guest trend has an effect on the PMS, and the trend will lead the direction of the PMS product development. More and more people are becoming their own travel agents. The PMS is also very useful for the food and beverage management. The PMS can help the hotels or restaurants with tracking inventory and cost of sale as well as setting up and running reports for key areas of the business such as returns, refunds and promos. The new POS products can help the hotels save costs and cost saving becomes the hot topic for the new POS. For example, hotel management consultant Paul Lynch of PGL Consulting has been able to deliver a cost benefit of up to five to seven per cent on wage savings with H&L Canada Ltd.'s Workforce Management control system. Lynch initially used it to monitor staff rosters daily but now has embraced the package as a complete information and management tool for the sites that he controls.
fotan001

Casino Hits Labor Savings Jackpot with Preventative Maintenance Management | Case Studi... - 0 views

  • Showalter knew that in order to keep guests happy – and willing to make return visits – facility managers in the hospitality industry must solve an array of challenges that range from maintaining glittering casino lights and complex HVAC systems to staying on top of repairs for simple ice machines, kitchen appliances and outdoor sprinklers. Having an efficient way to track those repairs, whether it involves repeat malfunctions in an air conditioner in a guest room or a commercial mixer in the kitchen, is vital to maintenance operations.
  • Showalter bemoaned the fact that in the past engineers would fix problems but without written records of the repair, management didn’t know if they were fixing the same problem. It was impossible to see patterns of repeat malfunctions. “Now with Bigfoot, we can keep track of what’s been done,” Showalter says. “We’ve saved a lot of time by not having our technicians go back to do the same repair job multiple times on end.”
  • Showalter chose to meet his maintenance challenges with the help of a computerized maintenance management system (CMMS). He selected a web-based program called Bigfoot CMMS, produced by the Smartware Group, Inc.
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  • By establishing PMs on guest room assets, Showalter’s maintenance team can quickly address customer complaints, from running toilets and dripping faucets to malfunctioning air conditioners. 
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    This is a great example of Preventive Maintenance systems for a hotel. Before implementing their their computerized maintenance management system (CMMS), it was very difficult for the Silver Reef Casino Management to know the 'history' of the products they were fixing and replacing, and whether this was something they had fixed before. The article also highlights the importance of quality management of rapid response and PM and how it directly relates to the guest relations and satisfaction. I have worked in hotels that offer very little to no PM, and from experience I know this makes everything harder and the service be more reactive than proactive. Hotels that are serious about their guest will definitely have a system to track defects and the work being done proactively. 
espence13

Hotel property management systems you should know about - 0 views

  • Automating daily operations and administrative tasks is an important part of achieving customer satisfaction as it helps provide reliable and quality service time after time. A hotel is a complex system that encompasses the activities of many departments, and every operation must be tracked. For this purpose, hoteliers utilise various tools including spreadsheets, paper forms, and unified property management systems. In this article, we’ll talk about property management systems (PMSs) that handle reservations, front- and back-office operations, channel management, and more. You’ll learn about the main functions of PMSs, compare products available from different providers, and receive recommendations on how to choose the most suitable system for your hospitality business.
  • A property management system (PMS) is software that facilitates a hotel’s reservation management and administrative tasks. The most important functions include front-desk operations, reservations, channel management, housekeeping, rate and occupancy management, and payment processing.
  • Technologies in the hospitality industry constantly develop, offering new functions and modules to optimise daily operations. A well-chosen PMS can improve service by making check-in and check-out processes smoother, automating housekeeping, and supporting the creation of a guest profile to provide guests with special offers and further information about the hotel.
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    A hotel PMS is a solution developed explicitly to supplant those complex Excel sheets utilized to deal with day by day hotel bookings, room inventories, charging, and so on. PMS is an abbreviation for Property Management System. There is an immense measure of PMS suppliers accessible on the web, and you can discover them by completing a basic Google search. The PMS helps manage the hotels day by day activities for example invoicing, room inventories, housekeeping, registration, check-out, and so on. A hotel PMS will enable you to computerize repeating errands, for example, refreshing rates and room inventories, sending messages prior and upon arrival, invoices, altering and editing reports.
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