Group items tagged

blog post by Jennifer Gilhool, 6.4.2013 "You are connected to work 24/7. You don't need your lap top to be connected. You are connected via BlackBerry, iPhone and iPad to name just a few. These devices no longer provide flexibility. Instead, they tether you to the office. They enable you to work all the time and anywhere. And, now, many companies believe that is the definition of flexibility: "'What flexibility means today is not part time,' the head of work-life at one large organization told me recently. 'What people want is the ability to work anytime, anywhere.' That's true if your target labor pool is twenty-somethings and men married to homemakers. The head of HR at another large organization asked, when I described the hours problem, 'What do you mean, how can we get women to work more hours?'" - Why Men Work So Many Hours, Joan C. Williams, May 29, 2013 Harvard Business Review Why Your Manager Doesn't Want You To Innovate Ron Ashkenas Ron Ashkenas Contributor LinkedIn: Busting 8 Damaging Myths About What It Can Do For Your Career 85 Broads 85 Broads Contributor Someone has taken the "human" out of "Human Resources" departments across America. And, this behavior is not limited to operations in America. I work for a multi-national corporation that cannot seem to wean itself from the 24 hour work day. Colleagues in China often begin their day with a 6:00 a.m. meeting and end it with a meeting that begins at 10:00 p.m. or, worse, 11:00 p.m. To combat this problem, the company leadership agreed to a global meeting policy. The policy provides that global meetings should occur only between the hours of 6:00 a.m. and 9:00 p.m. and that no meetings should occur on Friday nights in Asia Pacific. Further, the policy provides a 10 hour fatigue rule. In other words, there should be 10 hours between your last meeting of the day and your first meeting on the next day. First, if you need a global meeting policy, you are in

Article by Jena McGregor, Washington Post, on HP and other big companies moving to virtual or hybrid meetings to lower cost, expand participation, etc. March 17, 2015

three phases--pre-meeting; online meeting; post-meeting. Is tied to Mikogo meeting technology but has some good ideas for more traditional presentation/Q & A online sessions.

article by Nick Morgan in HBR in March 2011. 5 tips/assumptions (does not recognize that visual cues could be present in online meeting) 1. Recognize that virtual meetings are suboptimal and plan accordingly. (not for solving disagreements or revving up people) 2. Plan virtual meeting in 10 minute segments (attention span limits) 3. Pause regularly for group input (do not want to keep people on mute to allow them to take care of other chores) 4. Label your emotions, and ask others to do the same ("Lacking visual cues...") 5. Don't neglect the small talk--but use video (video small talk before the meeting with 30 second/1 minute clips of what they're up to) "Virtual meetings will never replace the need for humans to exchange emotional and unconscious non-verbal information through face-to-face exchanges, but they can be made to do for all but the most important purposes."

Very interesting blog post at Meetingsnet.com on how to create a viral spread of ideas/content/connections at meetings. Written by Alison Hall, August 5, 2013. Stresses that millenials, the focus of many women's organizations recruiting efforts rely on social media and technology to get through each day. They are completely connected, which has implications for how organizations need to use content generated in f2f meetings to attract engagement by people well outside the event itself. Excerpt: 12 Tips for Share-worthiness 1. Think from your audience's POV: What will they find interesting? What will help them prove the value of their industry, or their position? 2. Entertain. Infographics, photos, and (appropriate) humor have great pass-along value. 3. Feel good. What will make the world better? Emotional content spreads because it moves people. Find a way to make your content connect on a deeper level. 4. Plan your meeting with the idea that all content (with the exception of content at proprietary meetings) will be shared. 5. Loop in your presenters. Get their key insights ahead of time so you can "lock and load" content that's ready to go in real time. 6. Remember that real-time marketing only works if your audience can connect. Work diligently with your venue to ensure Wi-Fi is accessible and bandwidth is sufficient. Consider (sponsored!) charging stations to keep attendees powered up throughout the meeting. 7. Lead the way. Sharing will be (and should be) organic, but you need to be the guide. Start promoting hashtags and social channels at your event Web site and in your online registration process. On site, brand all event signage with the hashtags and channels. 8. Talk back. Hear what your audience is saying and participate in conversations. Deliver social value back to them by retweeting or sharing their content. 9. Make it easy. All content should have a one-click sharing option. Don't rely on the audience to cut and paste. Videos and phot

Article in Bloomberg Business by Brent Arslaner, Unisfair, Inc. and Spencer Jarrett, InVision Communications, 2009 on pros and cons of virtual meetings replacing f2f meetings.

some good ideas for planning and convening effective meetings/conferences

May 23, 2012 by Leadership Freak Dan Rockwell "8 ways to run great meetings: Short agendas are better than long. Allow ample time to discuss substantive issues. Rush through trivial items at the end. Press for decisions. Create immediate, short-term action items. Set short-term incremental deadlines. If it's due in six months it won't be started for five unless you set clear, impending milestones. Identify champions - people who own action items. Follow-up with participants in between meetings. Ask, "How's your project coming?""

slide deck from docs.com/officetraining for running more effective meetings with Skype. everything from finding and adding people to your contact list to share your screen to record your meeting to using OneNote to take notes

Blog post by Etienne and Beverly Wenger-Trayner on leadership groups within communities as act of service to lead group process. September 14, 2012 Need to do something like this in setting up Studio leadership roles that could be period specific, event specific, etc. See excerpt: The practice goes like this: everyone at a meeting belongs to a leadership group - and each group stewards one part of the learning process of the whole group. In this way leadership of the community meeting is distributed over the entire event. Leadership here is seen as an act of service, that is, not leadership in terms of telling others what to do, but helping the group develop itself as a learning partnership. We've seen these groups lead to some transformational turn-arounds in group dynamics and the learning potential. (Notwithstanding the times they flopped - which led us to learn a great deal!) We gave playful names to the groups in the spirit of making it a fun and inventive way of leading the process: agenda activists, community keepers, critical friends, social reporters, external messengers, value detectives. Over the years we've come to see that these groups can work well in lots of different contexts including group meetings, conferences, and long-term community development. Anywhere, that is, where there is an intention for collective learning.

This account of how Dropbox has changed expectations and standards for meetings has good tips on keeping them few in number and very focused. Found it through an aSsociations_now blog post.

Love this intro to a faculty meeting for keeping educators focused on best practices to carry out the mission/vision of a school.

Great article by Lydia Dishman in Fast Company on making meetings matter.

Good article on why decisions may or even should not be made in meetings. "Further advantages of turning agenda items into questions include: Clarifying expected outcomes and thus avoiding discussions that run on because there is no defined end; Keeping participants alert during presentations because they're expected to respond; Helping presenters focus on what is essential and leave out unnecessary detail that waste everyone's time; Ensuring a given topic is necessary. "

Keith Ferrazzi, May 3, 2012 on running virtual meetings with "use video" as first requirement to reduce multi-tasking.

Article by Christine Porath, June 20, 2015, NYT on rudeness and bad behavior and its impact on us. Has two lists: Boors in the Workplace, Behaviors that we admit to Also has paragraph on impact of multitasking and too much technology

Nice blog post by Katie Bascuas at Associationsnow.com on "Walk and Talk" meetings.

Fascinating article on Baylor research on how internal social networking sites supported and managed within the workplace helps newcomers (younger people usually) to connect and learn from each other, interact directly with more senior people, and inadvertently cause problems for middle managers who did not want to mentor new hires and who did not necessarily have the social/technology proficiencies to participate in the SNS, Science Daily, 1/29/2013. Their conclusions showed that a "company can improve morale and reduce turnover." Researchers are Hope Koch, Baylor, Dorothy Leidner, Ph.D., Ferguson Professor of Information Systems at Baylor; and Ester Gonzalez from Washington State University. Excerpt: he study centered on a financial institution's efforts to reduce IT employee turnover by starting a social and work-related online networking site. Under the supervision of executives, the IT new hires developed and managed the site's content. Since most new hires had moved hundreds of miles to start their new jobs with the institution, they initially used the social pages as an introduction to the community. After a year or so with the organization, the more senior new hires began using the system to acclimate and mentor incoming new hires. All study respondents worked in the institution's IT department and included new hires, middle managers and executives. With less than three years of experience, most new hires and interns were men between 21 and 27 years old. The middle managers and executives were baby boomers or members of generation X. The internal social networking site helped the new hires build social capital in several ways, according to Koch. "It gave them access to people who could provide useful information and new perspectives and allowed them to meet more senior new hires and executives. These relationships set the new hires at ease during work meetings, helped them understand where to go for help and increased their commitment to the financial

article by samantha whitehorne, Associations Now on pop-up events--one day high-quality connecting/learning events, May 2016

blog post by Kurt Mackey at MongoHQ, a distributed company, on working remotely and how hard it is to come up with an effective system for engaging workers. It is a work in progress. Need firewalls between personal life and work life--sound has to be managed for one thing. Mentions the blending of in-office staff and remote staff and a 'standard' for everyone to use the same collaboration tools, be available via the same channels, and produce documentation of interactions that are important to share. Has a whole section on the practical (and the tools they use to communicate) prefer async communications! Have a central work tool (Compose to record what is being produced each day); day to day communication in Hipchat, use pre-reads to meetings on a Wiki that get updated on Hackpad during the meeting, open mailing lists, Sqwiggle for face time, and Google Hangouts, too. Final recommendation is to "keep iterating" to build a remote friendly culture.