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Xiaoxiao Wang

PlannerTech Show: Bringing Technology to Today's Event Planning - 2 views

viktorix.com/lannertech-show-event-planning

shared by Xiaoxiao Wang on 09 Nov 12 - No Cached
  • “It [Internet] is an amazing technology that makes us more efficient, makes us smarter, increases communication and truly improves our lives,” says Elizabeth Mazzei, director of partner solutions at Pogby. “I realized there really is no event all year long that focuses on technology for event professionals. How frustrating!”
  • Technology is often overlooked by the event planners. It seems like it's the last part of the planning process. Possibly unknown to them, they leave it until the end or let someone else handle it. This is especially true when it comes to the Internet.
  • PlannerTech will showcase presentations from a selected group of Internet technology companies catering to the event industry, including Event Leadership Institute, Event Farm, Hashable, IML, and ShareSquare. The showcase will be followed by a networking event, where event planners will be able to socialize with peers as well as learn more from the company representatives. Attendees will be able to get their pictures taken at the TwitPic Photo Booth as well.
  • Ting Li on 09 Nov 12
     
    Nowadays, with the development of information technology, there are more and more event planners using technology to plan events. Technology will help them a lot during the process of event planning, technology makes the planning process be more and more efficient and faster than ever. In addition, it also help event planner find more information related to their event and give them more ideas to create an excellent event. Moreover, it also help planners to collect data and information in a logical way. All in all, technology not only changed our life, but also change the way the event is planned.
  • ...1 more comment...
  • Minghui Zheng on 10 Nov 12
     
    Nowadays, there are still many event planner dislike use technology in their event planning. They either don't know about the technology or just simply don't know how beneficial it would be for their event. Liz King and Mazzei got together to plan the first inaugural PlannerTech event. PlannerTech will showcase presentations from a selected group of Internet technology companies catering to the event industry. The showcase will be followed by a networking event, where event planners will be able to socialize with peers as well as learn more from the company representatives.
  • Dandan Mao on 02 Apr 13
     
    "Technology is often overlooked by the event planners. It seems like it's the last part of the planning process. Possibly unknown to them, they leave it until the end or let someone else handle it. This is especially true when it comes to the Internet."
  • Xiaoxiao Wang on 03 Apr 13
     
    This article shows the importance of bringing technology to event planning. Once we take technology into account, event planning will become more and more meaningful and at the same time technology will change a little bit of event planning.
apate114

How has Today's Technology Changed the Event Planning Industry?Premier Meeting Services - 2 views

www.premiermeetingservices.com/hanged-event-planning-industry

shared by apate114 on 15 Oct 17 - No Cached
  • New and emerging technology has changed the way we share information, the way we court clients and the way event planning works. From the ability to interact directly with prospects via social media and to build buzz about an event weeks before it actually happens to live streams and geofiltering that allows guests to instantly share their experience with their own circle of friends, emerging technology has had a huge impact on the way events are planned and the way events work.
  • acebook to Twitter, LinkedIn and Pinterest has broadened the reach of event marketing.
  • For events, social media offers multiple opportunities for engagement, from developing interest before an event to live streaming and updating during to sharing images, stories and updates afterwards.
  • ...6 more annotations...
  • Creating and using a hashtag in the weeks leading up to your event can help build buzz and ensure that everyone knows what’s coming next.
  • nteractive game technology and achievement based activities can boost event engagement and ensure that your visitors stay involved and share their experience, live.
  • Even those who can’t attend can follow along and participate over the course of your event, thanks to live streaming.
  • increase safety
  • easier than ever to advertise your event to locals and interact with anyone visiting the area with a Snapchat Geofilter; anyone within your defined boundaries can interact with your Geofilter and talk about your event.
  • A mobile app designed specifically for events can integrate with your attendance list, help you identify VIPs and even let you know how many of your expected attendees have arrived.
  • apate114 on 15 Oct 17
     
    This article explores how today's technology has changed/is changing the event planning industry. Modern technology has changed the way we share information with one another. This article covers: social media marketing, hashtags, live streaming, improved security, geofilters and online check in. Social media sites like Facebook, Twitter, LinkedIn and Pinterest have expanded the reach of marketing. Event planning professionals are now able to promote their event to a vast group of people. They can even set specific targeting parameters to reach the right audience. Social media also levels the playing field for even small businesses. Hashtags are a new way of identifying topics and they can be used to expose your event to large numbers of people. Creating a hashtag for an event can help create buzz and promote your event. Live streaming is a relatively new feature within social media sites like Facebook and Instagram. It allows users to share where they are and what they are seeing to their follower base. This is a great feature for event planning professionals because it allows more people to be apart of the event. Geofiters is a photo filter within Snap Chat. Geofilters are location based and only users near that location are able to view it. They are great features to have before, and during an event as they can help advertise your event to locals and interact with people visiting the area. Last but not least the advancement in technology has lead to online check-in via apps. A mobile app designed specifically for events can integrate with your guest list within a digital application. This can help identify VIPs and help provide logistics stats such as current headcount of attendees.
Melissa Binns

Technology Trends in Corporate Event Planning for 2013 and Beyond | Shows In a Box - 0 views

www.showsinabox.com/t-planning-for-2013-and-beyond

technology trends event planning solution hospitality mobile tech

shared by Melissa Binns on 21 Jul 13 - No Cached
  • . Utilizing technology to measure attendee requests, receive real-time information on event efficiency, and restructure planner’s tasks makes sense, as does an automated solution that incorporates the much needed information into smartphones and mobile devices for both planners and attendees.
  • Event Organizers will Connect to Attendees with Smartphones
  • In 2013, more corporations will use in event technology that helps them boost effectiveness, prolong engagement, and amass commerce/e-commerce across numerous types of events either in person or virtual.
  • ...4 more annotations...
  • Technology and Social Media are the Pioneers of 3 Massive Event Changes
  • Event budgets are being more scrutinized, SMM, strategic meeting management technology, such as http://www.cvent.com/ or http://www.starcite.com 
  • -Paper will Surrender to Technology
  • -Event Planners will gain Increased Efficiency via Solution Consolidation
  • Claire Conway on 21 Jul 13
     
    Technology trends in event planning have changed considerably over the past year. Social media has become a major part by providing references for events, online reviews, and allowing for vendors to provide information prior and after event. Some event planners have started using smart phone applications to connect with the attendees.
  • Melissa Binns on 21 Jul 13
     
    Event specialists can expect to see several technological trends in event planning this year. Social media, of course, is "embryonic" when it comes to marketing an event. Event planners can use social media to expand the life of the event by creating pre and post event meetup creating stimulating conversation about topics surrounding the event and getting potential guests excited to attend. Smartphone integration has increased over the course of the year, as well. Event planners can actually get rid of using paper but using mobile applications that help them create lists, seating and floor plans and check in guests using QR code scanners. The "Event Check-in" application allows planners to do just that and immediately sync with other linked mobile devices to update the guest list. These apps also provide the opportunity for data mining and instantly get analytics for the event. Event solution consolidation will also be bigger with cloud-based websites such as Cvent and Eved to help event planners cut down on time looking for resources.
lkastwood

Technologies Being Used In The Event Planning Industry - 2 views

sonburst.com/s-used-event-planning-industry

technology business hospitality software event planner digital administration mobile engagement tech

shared by lkastwood on 09 Oct 17 - No Cached
  • With the advent of technology, the event planning and management has seen enormous shifts over the past two decades. As technology continues to automate monotonous time-consuming work and connect the world like never before, many event planners are scrambling to keep up by incorporating the latest and greatest technology into their events.
  • Digital administration is now key when planning a new meeting. For large events, it’s not enough to just sell a ticket online, print them an agenda, and check IDs at the door.
  • Without a tool like this, it would require constantly manually inputting and changing spreadsheets which have no contact with the outside world.
  • ...3 more annotations...
  • Events and their breakouts are built in advance. All details are added including guidelines for which attendees can register or which session, audiovisual equipment needed in the space, rehearsal times, BEOs, and etc.
  • If you are not utilizing the smart phone every attendee has in their pocket at your event, you are missing out on a great opportunity and even neglecting attendee expectations.
  • They want to see their unique schedule, read event descriptions, find session locations on a map, and engage with other attendees.
  • lkastwood on 09 Oct 17
     
    Technology has taken event planning to the next level. Within the past five years digital administration and mobile engagement are considered to be the two primary causes for change in the events industry. In an article written for Sonburst Communication it states "Digital administration is now key when planning a new meeting. For large events, it's not enough to just sell a ticket online, print them an agenda, and check IDs at the door". Attendees now fall into different categories that may require different forms of check-ins for example someone on the VIP list may receive a gift bag and private cocktail party or someone with special dietary needs once checked in the system notifies the catering term of their confirmed arrival. Digital administration has made it easier for event planners to manage these different kinds of request quickly and on a digital platform. The digital platform is generally tailored for each event before the event. Everything in pre-loaded to the system for example, registration, BEO, event time line, seating chart and set-up and break-down. "If you are not utilizing the smart phone every attendee has in their pocket at your event, you are missing out on a great opportunity and even neglecting attendee expectations." Today's generation is expecting to have the event information available to them at their finger tip. Mobile engagement allows event planners to give them just that weather through email, website, or event app. This also allows event planners to notify guests of any last-minute changes. For example, a change in event time line. Everyone is going digital and most people send more than half the time while at an event on their phones so why not make this information available to them.
anonymous

The Top 8 Event Technology Trends to Watch in 2020 - Accelevents - 1 views

www.accelevents.com/8-event-technology-trends-2020

shared by anonymous on 08 Oct 20 - No Cached
  • technologies are making life easier for event planners, and attendee experiences are being elevated
  • The COVID-19 pandemic has forced many planners to transition their live event into a virtual or hybrid event
  • transform their virtual event, trade show, expo, or conference into a full 360-degree experience.
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  • growing audience in the virtual event space
  • speaks directly to their interests and needs.
  • Facial recognition technology is a software tool that tracks and logs a person’s facial features
  • streamline check-in, and provide contactless entry to your event.
  • Facial recognition allows for a contactless registration
  • becoming increasingly concerned about their privacy and may be turned off by this option
  • enhance your cybersecurity
  • Through the use of event platforms and social media, you can deliver content to people who may have been unable to attend in-person while increasing brand awareness and messaging.
  • accessibility for event-goers who may have difficulty attending live events.
  • A positive attendee experience is one of the hallmarks of a successful event
  • event app or platform to create personalized communications.
  • “build your own agenda” option
  • Whether you use translation software or a remote translation app, you will improve accessibility and allow all attendees to feel connected to and engaged with what you are presenting.
  • Artificial intelligence can analyze data collected from event attendees and turn it into personalized recommendations.
  • provides a clearer picture of attendee behavior allowing for adjustments to be made mid-event that will streamline and improve the overall experience.
  • sponsor can understand their target demographic and the more value they will gain from their participation.
  • Gamification is one way to facilitate audience engagement and encourage active participation and networking.
  • project management tools and event technology to save them both time and money.
  • integrates with social media, CRM, and email marketing platforms to make event promotion and marketing a breeze.
  • automate some of your administrative tasks
  • anonymous on 08 Oct 20
     
    Event technology is forever changing and adapting to current environments. With COVID-19, event technology will be more prevalent than ever. Augmented Reality and Virtual Reality can make the attendee feel like they are in the middle of the event while actually being far away. Facial recognition software allows for streamlining check-in, but also allows for entry to be contactless. As most events have become virtual, livestreaming is very important to bring the event into the living room of those that cannot physically attend. Event apps are becoming more and more popular in that they bring all of the event information right onto an attendee's smartphone and allows them to customize their experience. Attendees can participate from far and wide, so having the information be translated into their language increases their accessibility and inclusion. Artificial intelligence collects user data and turns it into personalized recommendations for their event experience. Games brought into an event increases audience engagement and allows for team building and friendly competition. Event planners have project management software available to them to help streamline their planning and saves them time and money by not having to manually do certain tasks.
rderonville

Perspectives on event management in the media and technology sector | International Ins... - 1 views

institute-of-event-management.com/nt-media-and-technology-sector

Perspectives Event Management Media Technology Sector Mobile Apps New Old Industry

shared by rderonville on 08 Jul 17 - No Cached
  • One of the most interesting technologies I have seen recently is Eventasaurus, which gives the event manager one single tool from which to run all event related event listings across multiple platforms including LinkedIn, Lanyrd, Facebook, Plancast etc.
  • Setting up and keeping event listings and social media up to date is one of the most time consuming jobs for an event manager these days.
  • I was appalled to see how slow the adaption of event technologies has been across the traditional event management industry.
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  • There are some really exciting mobile apps out there, which can do exactly the same thing straight from the delegates’ mobile phones. So there is no need to hand out and then collect chunky and old fashioned hand-held devices which will cost you a fortune if you fail to return them all to the supplier.
  • Be selective though, and make sure the mobile app you choose to use works for the purpose of your event.
  • And  while technology means that the process of event management in many aspects can be speeded up considerably, event management remains a very time consuming hands-on profession.
  • rderonville on 08 Jul 17
     
    This article is strongly opinion based by an event manager's perspective on the "new" technology that is being presented for event management. Though the opinion seems negative at times, the author mentions that many of the mobile and web based technologies are helpful in simplifying the event management process. She mentions technologies like Eventasaurus. "which gives the event manager one single tool from which to run all event related event listings across multiple platforms". Nevertheless, the author still believes that the technology being used for event management can be improved. The mobile apps are better for event management because there is not a separate technology that the event manager has to use. The mobile app must work well with the purpose of the event. In all, the author states that event management is a time-consuming hands on profession, however, technology can help a few aspects of the process. In my opinion, I believe that all technology needs to be tested. When it comes to event management technology, it needs to be fast and efficient. It must be able to make the planning process easier. It must also make the collecting of information effective. The author talks about the mobile apps as being better and innovative for the event manager, which is the overall purpose of technology.
hchiebooth

7 Event Technology Trends to Explore in 2019 - Eventbrite US Blog - 1 views

www.eventbrite.com/...technology-trends-in-2018-ds00

hospitality software tech solution mobile green technology

shared by hchiebooth on 21 Feb 18 - No Cached
    • mrueda
      mrueda on 03 Oct 18
       
      The article discusses seven event technology trends that are trending in 2018. Event planners are on the hunt to discover the next new products or services that will help them stand out in a coward full of competitors. One trend, that I find so interesting is facial recognition technology. Event planners are using algorithms to reach out to new audiences via social media, improve check-in and security! Another trend, that caught my eye was artificial intelligence for events. Technology such as "chatbots." Chatbot is an automated customer service that helps both guests and event organizers. It will alleviate some of the duties of the staff to be more efficient and address guest issues faster. There are also the right APPs that are being created for events for guest to search, book, post and review events in one place. Also for event organizers to price, communicate and organize all in one place.
  • Reach new audiences
  • Improve check-in, feedback, and security
  • ...2 more annotations...
  • Artificial intelligence for events
  • The right event apps
  • clatt001 on 21 Feb 18
     
    So, being an event professional in the hospitality industry this article intrigued me. Some of the trends listed are trends that my clients and I have already been using for a few years now like livestreaming events, I had a wedding in Jamaica in 2015 in which my clients live-streamed their nuptials for those daily and friends who could not make the trip. What I did find intriguing was the Facial Recognition aspect of Event Technology. That is unbelievable to me. I know we now have iPhoneXs and SnapChat that already do this so I guess its just a matter of having the right type of phone and app that is compatible with this feature.
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  • mkim001 on 18 Jun 18
     
    This article for event planning and technology shared the current trends of event technology for this year. Facial recognition is becoming popular and is encouraged to use to target an expansive audience. Some events encourage audiences to take advantage of technology by using Facebook to tag photos of the event attendees to to a personalized album. The article also predicts that the future holds facial recognition for attendees checking in for a further improved event. RFID is being widely used by experienced event coordinators in place of event tickets and to reduce payments made physically. With the usage of RFID, it enhances the productivity for the attendees, as well as, make special features, such as raffles, much easier and fun to conduct. Automated customer service features are also rising as it enables guests to conveniently have their questions answered without having to wait to get a response. For example, according to the article, Sound on Sound Fest is a festival for music lovers that created a customer service feature via Facebook Messenger to answer any questions from the potential and prospective attendees. It was said to have instant gratification and success in the ease of asking and answering questions. Apps are also taking a part in events. Apps, such as, Pathable (connect with attendees throughout entire event), Presdo (takes into consideration behavior of attendees), and attendify (share photos, messages, and comments with attendees) are example of applications that events benefit from in this growing trend of event technology. Broadcasting events also assist in gaining popularity for an event and social media walls encourage attendees to post photos of the event with hashtags. Technology is growing and gaining popularity in events. Due to the fact that people are almost never without their cellphones, nevertheless, on their cellphones, the discussed features are popular amongst event attendees and aids in bubbling the posit
  • mrueda on 03 Oct 18
     
    The article discusses seven event technology trends that are trending in 2018. Event planners are on the hunt to discover the next new products or services that will help them stand out in a coward full of competitors. One trend, that I find so interesting is facial recognition technology. Event planners are using algorithms to reach out to new audiences via social media, improve check-in and security! Another trend, that caught my eye was artificial intelligence for events. Technology such as "chatbots." Chatbot is an automated customer service that helps both guests and event organizers. It will alleviate some of the duties of the staff to be more efficient and address guest issues faster. There are also the right APPs that are being created for events for guest to search, book, post and review events in one place. Also for event organizers to price, communicate and organize all in one place.
  • hchiebooth on 22 Jun 19
     
    This article reveals the 7 latest trends in technology. The most impressive trend is the use of Facial Recognition for registration purposes. It also features new and upcoming AI technology such as Chatbots, "Crowd" Streaming and the use of "Social Media walls" to generate for free event promotion.
espence13

How Technology Is Changing the Events Industry - 1 views

www.business2community.com/...g-the-events-industry-02095651

shared by espence13 on 25 Feb 19 - No Cached
  • The events industry has come a long way since its inception, due to a variety of factors, but mostly because of significant technological advances. These days, technology is driving every sector due to its fast-paced ability to get things done. And the events industry is no stranger to this fact. In recent years the ticketing landscape is almost unrecognizable. With new technological trends, and mind-boggling innovations paving the industry, it’s no wonder that there has been a huge evolution.
  • One of the most significant trends emerging is the use of mobile ticketing. Meaning, events will become cashless and paperless.
  • However, as mentioned above, mobile ticketing is opening the doors to a ticket scanning entry system for all attendees, and with that event organizers can gather data using big data technology, and use it to create a more targeted marketing strategy. Venues can invest in big data companies. By investing in their software, venues and event organizers can easily collect, process, and analyze data in a hassle-free manner. Ultimately, this frees up their time to repurpose their efforts on marketing various events
  • ...2 more annotations...
  • VR technology has been all the hype lately, so it’s no shock that it’ll be changing the game in the ticketing industry. As of right now, VR is introducing the possibility of obtaining a 360˚interactive experience from their chosen seat before even stepping into a stadium.In the future, VR is expected to evolve live events completely, by removing the need for physical attendance. This will open up events to event goers that otherwise cannot attend due to expensive prices. People will be able to participate in a VR viewing of the live event – for a smaller price. Meaning, consumers have more opportunities to attend their favorite events without the fear of missing out.
  • New technologies at their core, are introducing simple solutions to problems that venues and organizers may face while creating unimagined stress-free experiences for fans that ooze fun and excitement.
  • espence13 on 25 Feb 19
     
    Various technologies make it easier for event managers to organize great conferences and meetings. For some time now, event planners have been using technology to some extent; however, the use of event management technology is increasing with more applications that can be used. The introduction of event management tools has made it easier for event managers to do their work. There are so many event management apps that you can use to simplify how you plan for any type of event. These apps can help you better plan events so that everything goes as planned. Event management technologies can help to enhance the experience of attendees. Technology makes the work of an event manager easier and allows them to focus on the main parts of an event. It helps in all aspects ranging from attendee satisfaction to project management.
shannaton

What Does It Take to Succeed in Event Management? - 0 views

www.thebalancesmb.com/t-is-events-management-1223642

shared by shannaton on 19 Feb 20 - No Cached
  • Many people think of event managers as wedding or concert planners, but the field of event management involves much more than that.
  • Guests may not notice the work of an event manager at a well-planned event, but they would notice the lack of planning at a chaotic one.
  • At its most basic, event management is the process of using business management and organizational skills to envision, plan and execute social and business events.
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  • People who specialize in event management work with budgets, schedules, and vendors to create the best possible events for their clients.
  • When you work in event management, you'll be involved in planning, executing and evaluating corporate, association, nonprofit, government, and social events.
  • Event management requires strong organizational, budgeting and creative skills.
  • The job market for event managers is growing, with some estimates that the need for event managers will increase by one-third in the next decade
  • A successful event manager is a true people person and has excellent organizational skills, interpersonal skills, and multitasking skills
  • A planner's main responsibilities involve keeping track of time during your events, ensuring proper set up as established by the client, managing the wait staff, catering liaison, and other venue-related tasks that are pivotal to the success of the event.
  • Event managers, on the other hand, are there with you every step of the way. Managers orchestrate all the event details, handle vendors, create and manage budgets and timelines, assist with contract negotiations, and manage the venue selection process.
  • dsada005 on 19 Feb 20
     
    It is clear that a ton of work goes into planning a successful and smooth event. Many companies use event planners to coordinate an important meeting or event. This involves setting a budget, choosing a location and vendors, obtaining necessary permits or insurance, coordinate with speakers, and are onsite at all times to ensure the meeting or event runs as planned. The job market for event managers is growing and the need for event managers can increase by one-third in the next decade. In order to be a great event planner, you should be a people person, organization skills, interpersonal skills, and multitasking skills.
  • shannaton on 26 Jul 20
     
    In order to succeed in event management, one needs to develop crisis management strategies in order to anticipate where problems might arise and plan for them. In the industry there is no right or wrong except to make the client happy, doing the work and getting it right is what matters most.
Marcos Oliveira

Cloud-Based Event Planning Design Tool Set to Preview at BizBash Ideafest -- NEW YORK, ... - 0 views

www.prnewswire.com/...izbash-ideafest-175595201.html

shared by Marcos Oliveira on 28 Mar 13 - No Cached
  • The Plaza Hotel, Mandarin Oriental, The Pierre, Pier Sixty, Harriette Rose Katz of Gourmet Advisory Services, State of the Art, Marcia Selden Catering and Foremost Caters
  • chance for a mismanaged seating chart to ruin the entire event
  • chance
  • ...9 more annotations...
  • AllSeated.com is the new and completely free collaborative tool that connects venues, event planners, vendors and event hosts in the cloud so everyone can work together from one centralized and secure website -- no downloads required
  • archaic and inefficient methods
  • a practice that wastes approximately $5 billion a year in manpower and operations costs
  • core of AllSeated.com's unique usage includes creating and viewing venue maps, managing floor plans, table layouts, building guest lists, seating arrangements and the operational setup of an event. Venues can program in the specs for their own space using the services tools and then add various features like table and chair sizes, spacing specifications, placement and more
  • Event hosts can let their venue and event manager know they are using AllSeated.com so they can join in
  • Optimized for desktop, laptop and all iOS and Android tablets, everyone involved in planning the event has access to the service from anywhere, at anytime
  • Guest lists can be created in minutes as the tool allows hosts to import guests from social networks and email accounts.
  • An event is all about the glamour, best food and best music so it's great that we no longer have to give our customers a piece of paper for the layout but can offer them a state-of-the-art solution that will save an incredible amount of time, money and eliminate a lot of stress
  • AllSeated.com is an easy-to-use cloud-based event planning tool for venues, event planners, vendors and event hosts to seamlessly collaborate on the creation, updating and implementation of floor plans, seating charts and guests lists
  • Marcos Oliveira on 28 Mar 13
     
    In the fast paced and often stressful world of event planning, a new innovative planning tool has been released that allows customers, vendors and anyone else the opportunity to see event layouts, menus, specifications and make notes on the event from either a desktop, laptop or even an android device. The event planning tool is called AllSeated.com and is completely cloud based which eliminates the use of the much antiquated way of writing everything down or showing a photocopy of a layout. Allseated.com also utilizes social media and to sync guest lists making it even faster for the client. With AllSeated.com, the hassle of having to book an event is eliminated and the customer can feel more at ease with their event on hand and the event manager can also have a much less stressful experience.
rhera004

100 Event Statistics (2021 Edition) - 0 views

www.eventmanagerblog.com/event-statistics

shared by rhera004 on 25 Sep 21 - No Cached
  • Whether the industry remembers it as a catalyst or catastrophe will largely depend on how event professionals adapt and navigate the uncertain times to come.
  • Streaming experiences can reduce total climate pollution from events by 60-98%
  • 58% to 67% of eventprofs are very likely or completely likely to address sustainability in their meeting plans for 2021.
  • ...22 more annotations...
  • EVENT INDUSTRY CORONAVIRUS RECOVERY STATISTICS
  • 66.5% of eventprofs plan to use hybrid as their go-to format once in-person events resume.
  • Almost three quarters of planners (71%) plan to continue to employ a digital strategy to maintain their virtual audience once they return to physical events
  • 57% of attendees believe that they can conduct the majority of their event objectives online.
  • As of March 2020, the exhibition and events industry had lost 14.4 billion euros (16.5 billion USD).
  • only 5% were minimally impacted.
  • Almost three fourths of planners, or 73.6 %, have become more proficient or much more proficient in tech as a result of the pandemic, which will be important as the industry transitions further to virtual and eventually hybrid events in the coming months.
  • 39% of planners expected to be able to recoup at least 25 percent of their revenue by pivoting to virtual events in 2020.
  • Event planners listed social media as the most effective tool for event marketing (74%), followed by email marketing (66%), their website (60%) and event registration site (26%).
  • 37% of event planners report that social media exposure is a key metric of event success.
  • 58% of marketers use social media for marketing before, during and after their events.
  • 52% of events engage on social media several times a day.
  • 92% of marketers consider influencer marketing is an effective form of marketing, and  82% believe that the quality of customers from influencer marketing campaigns is better than from other forms of marketing
  • The most-used event app feature is agenda/sessions, used by 98.3% of eventprofs, followed by the sponsors/exhibitors listing (93%) and the speakers listing (89.3%).
  • 57% of app providers include recommendations of nearby places, events, and experiences to attendees, while 65% include personalized session or content recommendations
  • The average maximum price of an event app is $15,000, which is up substantially from average maximum price in 2019 of $9,600. (EventMB, 2020)
  • Most app companies (41%) charge according to features — the number of companies charging by number of attendees decreased by 9 percentage points in 2020, from 30% in 2019 to about 21% in 2020.
  • The most important consideration in event management software is support (79%), followed by the features (78%) and analytics (69%). Value for money is listed by 67% of event planners and for 58% it is important that they are not limited in terms of the number of events or attendees. (EventMB, 2018) Graph available. 18.8% of event planners used different event technology providers rather than an all-in-one solution in 2019, though the pivot to virtual events in 2020 has likely radically changed this.
  • In terms of sponsorship opportunities, the top three features offered by virtual event tech providers are sponsor/exhibitor profiles (78%), analytics/reporting (77%), and banners in high traffic areas (70%).
  • Only 14.5 percent of event planning companies experienced no impact from the pandemic.
  • Networking is the most effective strategy for event planners to find new clients (66%), followed by social media (45%).
  • 37% of planners value safety standards above all else when it comes to choosing a destination for their next event. The same criterion for venues ranked as most important for 56% of planners. This suggests planners expect venues to carry more weight than destinations when it comes to safeguarding their attendees.
  • rhera004 on 25 Sep 21
     
    Informative page reflecting Event Statistics - Post-Covid
vmorr026

The Importance of an Online Event Management System - Online Event Management System - 0 views

onlineeventmanagementsystem.com

shared by vmorr026 on 11 Oct 17 - No Cached
  • Event organisers are continually appreciating the benefits of an online event management system such as an event management software. Organising an event is not an easy task, especially if the target audience is of a substantial size and if there are many teams involved during the execution phase. For this reason, automating the processes found in the event planning life cycle is a godsend to organisers who are still using old school methods. An online management system practically automates the organising process and leaves lesser room for human error. You may want to know the latest technologies and focus on an event planner software.
  • Modules of Online Event Management System An event organiser should be privy to the following modules of online event management system: 1.) Event Website
  • First, since most event processes can now be done virtually, except perhaps for attendance, a good online event management system should allow an organiser to create a customised website tailored specifically for an event. With the rise in social media, it has become very easy to share website links and thus any event website can therefore be very accessible to target attendees. 2.) Reliable Email System Second, an online event management system should allow for the simplification of the emailing system. Should social media not be enough to lure a target audience into a website, an emailing system comes in handy in a way that organisers can practically tap their networks by simply sending out invitations by electronic mail. Confirmed guests can also be easily updated or given notifications through this system. 3.) Online Ticketing Third, taking part of the modules of online event management system, is the ability of organisers to pursue online ticketing. Purchasing tickets online is now easier than ever since interested parties can simply choose from a different array of tickets to match their budget and interests. For a concert, for example, this module can greatly help in making sure attendees get their preferred seating or area during the concern date.
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  • 4.) Event App Fourth, a highly effective system is customised for mobile use. Many event organisers are currently looking into the benefits of a dedicated event app or an onsite check-in app that facilitates faster registration and attendee entry into the venue. 5.) Online Payment Fifth, a good online event management system will also allow for online payment collection. Gone are the days when event organisers have to process checks and money orders paid by confirmed attendees. Today, with the use of debit or credit cards, attendance confirmation becomes a matter that can be settled in a few minutes.
  • Those are only some of the modules and characteristics that an event organiser should look for in an effective online event management system.
  • vmorr026 on 11 Oct 17
     
    Organizing an event can be challenging and time consuming especially when there's no system that provides a lot of resources. In this article, there's an emphasis on the significance of event management system. Having this type of system can lessen the pressure and minimize human error. There are multiple various of event management system that a company can choose from. This topic briefly pointed out the necessary and basic things to consider when it comes to online event management system for an effective and efficient outcome.
  • Rachel Rodriguez on 12 Oct 17
     
    As an event professional I know very well how significant is to have a great event management software to back you up. The daily tasks become easily accomplished so that the main focus can be the event and not the tools on how to make it easier. This article stressed the importance to update from traditional way of working to allowing the use of technology to facilitate the event planner job. Thanks for sharing.
biancafavilli

Event Planning In The Hotel Of The Future - 0 views

www.eventmanagerblog.com/t-planning-hotel-of-the-future

shared by biancafavilli on 02 Oct 20 - No Cached
  • As one of the strongest drivers for change in the event industry, technology plays a prominent role in the planning and management of events
  • This includes robot butlers, entertainment, greeters and business services which for planning events can be more cost effective and reduce human error, streamlining the process of communicating with the systems to get exactly what you want.
  • home and collect a suitcase, you can go straight from the office and jump on a plane.
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  • Automated systems can be limited and therefore the personalization and “special requests” that can be organized between event planner and venue as part of a long-lasting relationship might be lost
  • This is a fantastic opportunity for event professionals as it makes event themes limitless and allows the location to be designed around the event rather
  • than the other way around.
  • Event planners will also be able to use this information to personally plan itineraries to the precise likes and dislikes of individual guests and have more accurate data for destination events
  • biancafavilli on 02 Oct 20
     
    With technology advancing so rapidly now a days, event planners within the hotel industry started using it to plan events. When it comes to event planning, a lot goes into it to keep everything on time and in order. Technology can assist planners with tasks. Using technology within this industry can assist in decreasing human error. Some hotels started using robot butlers to serve guest. This can help reduce costs because they don't have to pay employees. A very interesting idea about these robotic butlers is they are able to speak multiple languages so if an event is having people from around the world coming to it, it will break the language barrier. Planners can use personal travel avatars. These avatars help them plan itineraries for the guest. A technology improvement planners use are made-to-order venues. These venues assemble based to their environment. It is easier for planners to use these when setting up an event. These few examples just shows how technology advancements has increased opportunities for hotel planners to plan their events more efficiently.
kelseybarton

Technology Innovation (and Other Trends) in the Hotel Events Space Shaping 2020 | - 0 views

hoteltechnologynews.com/...otel-events-space-shaping-2020

technology hospitality innovation events travel

shared by kelseybarton on 11 Oct 20 - No Cached
  • kelseybarton on 11 Oct 20
     
    (1 of 3) This Hotel Technology News article discusses the various technology advancements in Hotel Event Planning and what their effects were predicted to be for 2020. As the article states, "With each passing year, events seem to get bigger and better, boasting exciting new technology, catering to attendees' needs in finer detail, and bringing guests together in unique venue spaces for a variety of occasions." The event industry continues to grow as people continue to desire more unique, memorable experiences. Event planners struggle with advancing their experiences, but with the help of technology they are able to continue to grow each year. This process starts with the booking experience and Venue Management Technology has gained popularity in creating seamless booking experiences. "Whether marketing to a transient guest, event attendees, or a corporate group, hoteliers and event planners are in the business of meeting and exceeding expectations." With venue management technology, event planners are able to make memorable experiences starting with the booking of the venue all the way until days after the event. Venue management platforms provide everything to the event planners at their fingertips.
  • kelseybarton on 11 Oct 20
     
    (2 of 3) The article continues on to discuss that while large events are extremely lucrative, venues must make sure to consider smaller events as well. "Ensure your venue space is equipped for events and meetings of various scale, and work closely with planners to ensure an attentive, personalized experience while bringing their event or meeting to life." Meetings are going to continue to grow so venues must continue to adjust and be equipped for anything a consumer might desire. This may include non-traditional events or venue spaces as well. While classic hotel convention spaces may not be as popular anymore, hotels are challenged to utilize and market their space differently to attract new consumers. With the event industry, as with any segment in hospitality, the ultimate purpose is to leave lasting impressions on guests. In recent years, the use of technology has been great in assisting this idea. Venues who have mastered creating a memorable experience have often done so by "using new-age features and platforms to create a frictionless event, engage attendees on a deeper level, and create meaningful, memorable experiences." Venue management tools are also used in making these experiences for guests. The article left readers with three takeaways. The first being that venues need to utilize technology to make them more effective in areas such as RFP response and the way that they offer their services. The second takeaway is that businesses need to evaluate their current technology partners and make sure to choose a partner that will allow them to best create memorable events. The final key takeaway is that venues must increase conversions and improve venue listings with things such as real-time availability and strategic pricing.
  • kelseybarton on 11 Oct 20
     
    (3 of 3) This article was very interesting in its description of the technology used in the event industry and predictions for the future of events. It is quite apparent that this article was written at the beginning of 2020, though. I do believe the event industry was headed in this direction, but, as with the rest of the hospitality industry, I believe events will see a massive decrease over the next few years and then pick back up in the future. Due to the risks associated with Covid-19, consumers are not finding in-person meetings or events necessary. Many organizations have resorted to digital meetings and cancelled any events, causing a huge loss for the industry. I believe that as the rest of the industry recovers, events will slowly follow and eventually make their way back to their pre-pandemic predictions.
dominiquewalker

What Is Event Management? - 3 views

www.thebalancesmb.com/at-is-event-management-4067066

management event

shared by dominiquewalker on 20 Feb 20 - No Cached
  • Event Management Versus Event Planning While very closely related, event management and event planning are two very different functions. The key difference lies in these two words: management and planning. In straightforward terms, event managers manage the event and event planners plan the event.
  • Event managers and event planners work side by side, and their responsibilities may overlap.
  • Event Management Involves Project Management Event management involves creating and developing large-scale events which might inc
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  • ude conferences, conventions, concerts, trade shows, festivals, and ceremonies.
  • Skills to Succeed As with most event planning functions, event management requires excellent organizational skills to succeed. The ability to multitask and juggle many moving parts is essential and, along with that top-notch organization comes the need for efficient time management skills.
  • project management is a key element and involves managing not only functions but teams of people, interpersonal skills are also important.
  • dominiquewalker on 20 Feb 20
     
    This article is short and to the point. Highlight what is event management. Also looking at common responsibilities, and the relation and differences between event management and planning.
  • ggara004 on 20 Feb 20
     
    Very interesting article! This goes into the roles of event planners and event managers. As some may think these are different, they also have some responsibilities that overlap. However they both work together to put on an event. The important skills for both and how one can succeed at the position.
  • msbode on 28 Feb 20
     
    I agree that this article was short and concise.
Hanqing Yang

Technology and its Role in Modern Event Planning - 1 views

nuevents.wordpress.com/...tech-and-events

shared by Hanqing Yang on 26 Mar 13 - No Cached
  • New technologies have impacted nearly every facet of our lives, from the way we communicate to the ways we entertain ourselves. Technology now plays a key role in event planning, and is used in a variety of ways to streamline, enhance, and broadcast events. It has changed both the way we experience and organize events. I asked members of the Northeastern Events team what they thought the role of technology was in event planning.
  • Advances in technology will continue to change and enchance our event experiences. For better or for worse, technology is here to stay.
  • yongwei hao on 26 Mar 13
     
    New technologies have impacted nearly every facet of our lives, from the way we communicate to the ways we entertain ourselves. Technology now plays a key role in event planning, and is used in a variety of ways to streamline, enhance, and broadcast events. It has changed both the way we experience and organize events. I asked members of the Northeastern Events team what they thought the role of technology was in event planning.
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  • Yuting Peng on 30 Mar 13
     
    The new technologies has changed our life from several aspects, and now technology plays a key role in event planning. It has changed both the way we experience and organize events. But people still hold different opinions about the technologies used in event planning. First and foremost, the new tech can increase the working efficient. The online experience can influence people's expectations which will push planners to exceed those expectations. In addition, technology enhances the impact of the events with theatrical lighting and effects. Finally, new tech can help them improve the quality of the event and the online working can not only save time and money, but also environmentally friendly. Technology will continue to change and enhance the event planning industry.
  • Catherine Gibson on 03 Apr 13
     
    I particularly liked this article because it didnt just touch on one device particularly that helps the events industry however it touched on the lasting effects of multiple new technology devices. One of the articles main points was using technology with a purpose to be innovating and not just having it there because we've moved into a techno era where we expect certain levels of technology to be present. I won't give too much away but this is a really good read.
  • Hanqing Yang on 17 Jul 13
     
    Technology now plays a key role in event planning, and is used in a variety of ways to streamline, enhance, and broadcast events. It has changed both the way we experience and organize events. Using the wide varieties of software available one person can do the same amount of work two or three people previously did manually. Streaming events in real-time on the web has been one our latest successful ventures into using technology to improve our events.Advances in technology will continue to change and enchance our event experiences.
khadija2050

Pros And Cons Of Integrated Event Management Technology | by Ragini Goenka | Medium - 0 views

medium.com/...gement-technology-a2b522f576c5

pros cons event management technology medium

shared by khadija2050 on 09 Nov 20 - No Cached
  • Event management technology is changing the way events are planned today.
  • Event management software automates most of the manual processes associated event planning and streamlines all the planning task
  • Event management platform can help overcome these issues by being a one-stop solution that gives a clear picture of the past, current and future events
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  • Event management platform can help you plan, promote, engage and measure your events. From budgeting, finding venues, creating events online, engaging attendees to reporting, collecting feedback and measuring the return on investment of your events
  • Event management platform is certainly a modern supermarket for all event planners.
  • It’s a testing proposition when key stakeholders are involved and no one teaches this diplomacy skill before throwing you in front of the wolves
  • Find venues or check attendees in with the power of an event management platform and save cost and time spent on haggling with vendors.
  • An integrated event management platform organizes processes by allowing seamless flow of data between different CRM systems. This reduces effort of manually updating different spreadsheets and optimizes departments working on the event
  • Integration also reduces the risk of typos and other errors that may creep in while transferring crucial data manually between different systems
  • Other benefits amongst the endless list include smart social media and email marketing and online registration and payment processes. With so many event management solutions available in the market, it is definitely worth to have a closer look at the myriad options. But before you start laying your hands on an integrated event management platform, you should also be aware of some of the challenges of event management platform
  • an event planner in a non-profit would require a platform that can help them reach their development goals and retain donors, while a planner in any corporation would focus on planning and reporting internal and external events
  • A disparate point solution on the other hand, may provide you the flexibility but may not provide you other benefits of a platform and may not integrate with your CRMs.
  • event planners and marketers wear different hats all the time and a proper platform can not only help them streamline and automate most of their manual planning tasks, it can also make them more efficient and save a lot of time and cost
  • It may not be a “magic bullet” for any organization, but it can definitely provide a magical touch if used properly. With proper help, you and your team can achieve the next level of success and deliver memorable events with a higher return on investments.
  • khadija2050 on 09 Nov 20
     
    the article highlights the benefits and disadvantages of using an online event management program and how it can affect your event
shaunagayecox

Seven Things Meeting & Event Planners Look for in a Hotel | By Kacey Bradley - Hospital... - 1 views

www.hospitalitynet.org/...4094436.html

shared by shaunagayecox on 21 Feb 20 - No Cached
  • It's important that your hotel's website offers everything a planner needs to know, including the types of events you host, amenities available, catering options and more. Bonus points to hotels that provide contract outlines for planners to peruse.
  • Post photos of event spaces, both empty and used. Outline which rooms are best for which events — for example, the poolside lounge might work best for a cocktail party or shareholders meeting.
  • User-generated content is more authentic and telling than a hotel's website, making it crucial for a hotel to have a positive online presence.
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  • But many hotels fall short when it comes to open and direct communication. According to one survey, slow response time is the biggest frustration event planners face with venues.
  • Hotels that offer direct communication are hotspots in the eyes of event planners.
  • When less constrained by the stereotypical workplace, people are better able to share ideas, communicate and collaborate.
  • Provide a realistic expectation of what you have to offer with an info-filled website and high-quality pictures. Keep communication simple and easy with email. And remember the importance of the "wow factor" — what makes your hotel unique.
  • Not only is internet access a must, but it also has to be fast and reliable, able to handle data-heavy activities like streaming and downloading.
  • Always be up-front and honest about additional costs.
  • To stand out from the competition, hotels should offer adaptive outdoor spaces that provide a combination of natural sunlight and greenery. An outdoor venue can offer a welcome change of pace that corporate event planners crave.
  • When it comes to a hotel, event planners are looking for that "wow factor." They want highly-creative spaces that challenge attendees to think outside the box.
  • Staff should be trained to handle a variety of event types, from weddings and bar mitzvahs to corporate meetings and charity fundraisers. A flexible team is invaluable when it comes to planning an event.
  • Realistic Expectations
  • User-Generated Reviews
  • Event planners research online to come up with a list of potential hotels.
  • When a guest or event planner is checking out, ask them to write a review of your space. If a guest leaves a negative comment about your property, don't fire back or try to hide it. Instead, use it as an opportunity to admit your faults and show determination to do better. Let guests know you're committed to providing remarkable experiences.
  • Direct Communication
  • Over-the-top acts of customer service matter.
  • allisonweets on 21 Feb 20
     
    Meeting and event planners spend extensive amounts of time researching for the services and locations that meet the needs of the customer they are serving. Venues must provide planners with realistic expectations. Event planners also pay special attention to user-generated reviews, so companies must also pay close attention to their online presence. Direct communication is also essential between event planners and hotels as having a reliable point of contact is important. Event planners also look for unconventional spaces that allow for a change of scenery. Reliable wireless Internet is also a must for event planners as this is essential for their planning needs but also for the guests that will be utilizing the space. Lastly, the staff at the venue must be flexible and trained for various types of events. The wow factor is what event planners really look for when evaluating spaces. They want venues that are different than the rest of the competition and will make their event really stand out.
  • patrick021 on 14 Jul 20
     
    Event Planning serves as the most critical part in making the event a memorable and special one. While taking care of the perfect venue and place settings its also important for them for keep contact with their venue and updated options. Event planners feed from user reviews to gain more awareness and generate more business so in order for them to accomplish this they go over and beyond to satisfy the needs of the customers.
  • shaunagayecox on 04 Oct 20
     
    This article discussed different ways to make your hotel an ideal match for an event planner. Based on the seven ways described by the author, one would be more likely to be able to have event planners pick their hotel to host their events. The seven ways described were: making sure your website gives an event planner real authentic details about your space; allowing all user reviews to be available including any negative ones (you can always show how you plan to improve for any negative experiences); having someone available to speak directly with the planner whenever needed; having an outdoor space for events; making sure your wireless internet is reliable and of an adequate speed; having staff who are trained to work any kind of event (i.e birthday parties, bar mitzvahs, corporate events); and having a venue that stands out in a unique way.
Laura Montoya

The Future of Event Planning and Social Media - 0 views

mashable.com/...event-planning-social-media

event planning social media

shared by Laura Montoya on 01 Oct 12 - No Cached
  • event planners are finding new ways to organize, plan, and promote their events with the help of social media
  • Geolocation platforms can go hand-in-hand with event planning
  • Their network on Twitter becomes a real resource when looking to find the perfect hotel, DJ, venue, cake master, etc. You name it, and someone on Twitter can probably help you find it.
  • Irine Wallace on 01 Oct 12
     
    SUMMARY OF USING SOCIAL MEDIA FOR EVENT PLANNING Social media is a great tool in event planning. Event planners are turning to social media such as Facebook, Tweeter, LinkedIn and many others to organize and promote events. Social media gives the event organizers platform to promote the event and get ideas from others about the upcoming event. Social medias are also used to discuss about the event before it happens and after the event has taken place.
  • Laura Montoya on 15 Oct 12
     
    This article talks about how event planning is evolving. Nowadays, event planners are using social media such as facebook, twitter, foursquare, and vimeo. These social media tools allow them to reach a broader audience, keep track of how many people attended their event, and help find vendors such as DJ's, photographers etc. "What we're seeing is more integration of social media into their lives as a way to promote their services, plan and promote events, and bring the conversation full circle from the virtual world to real life."
gaby bestulich

Event Planning - Technology Solutions - 1 views

www.successfulmeetings.com/...nt-Planners-Can-t-Live-Without

technology event planning

shared by gaby bestulich on 01 Mar 12 - No Cached
YUNTING CHEN liked it
  • Marcia Brown-Kelly on 01 Mar 12
     
    The article highlighted the five top technologies that are quite effective and beneficial for events: 1. Smart phones: Smart phones have the ability to look up suppliers when on the move, for example the ability to respond to emails as well as monitor and respond to the social media. Another benefit is the ability for to do list and scheduled to be created. This is very critical in the time management of events. 2. Saas Cloud Application (software as a service): The advantage is to have access form any web enabled device. This will reduce printing cost and provide the ability to customize reports. Meeting Planners can use Saas to link event management system with customer relationship systems eg. Saleforce. This allows efficient data transfer to both speakers and attendees. 3. Virtual Events: Webiners like gotomeeting.com give participants the ability to attend meetings from multiple locations. This can be save time and money. The only drawback in the personal interaction however, for quick group meetings and presentations this can be quite convenient. 4. Social Media and Viral Marketing: One out of every three persons spend three or more hours on-line per day. The sharing of events though social media sites is highly beneficial for both planners and attendees. Smart planners get participants to market to people within their network. 5. Ipads and Tablets: No more big boxes of binders to ship home form a conference. This means huge saving for bit planners and attendees. Access for information can be controlled at registration point. Information is easily transferred to ones device
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  • liang qian on 13 Apr 12
     
    With more and more people adopting smartphones, ipads and tablets, event planners should look into purchasing a mobile event app for their attendees to use at their event. This not only reduces paper waste, it also reduces the high costs involved in printing event guides and brochures for the event. It is essentially a virtual event guide that's available in the palm of the attendee's hands.EventMobi actually offers an interactive mobile event app for conferences and tradeshows. They allow event planners to fully customize and manage their content at an affordable price
  • Ligia Elizondo on 14 Apr 12
     
    With this technology event planners can work more efficiently and provide great options for their clients. In addtion event palnners can cut expenses while taking advantage of technology and improve their communication within their suppliers and clients.
  • Melissa Krajewski on 14 Apr 12
     
    I agree every event planner I met at SOBEWFF was on their Ipad 24/7- you sort of feel out of the loop without one. However while observing the benefits of new technology, increased response rates and efficiency, there were still issues that required a phone call rather than an e-mail. In the planning stage this technology is all very helpful but the day of personal interaction is required. Also as far as CRM event planners are still very hands on in terms of making their presence known through face-to-face interactions. The industry still relies heavily on personal relationships.
  • gaby bestulich on 16 Apr 12
     
    This article talks about the 5 most important tools that an event planner needs to use. 1.Smart phones- this one is an easy one. We all know how important our smart phones are to us. Smart phones allow us to have so many different applications at our fingertips. 2.SaaS cloud applications-"software as a service" these applications have opened up a new way to view things in the event planning industry. These applications allow the planners to use their ipads and tablets to allow them to connect with other applications like salesforce, to deal with customers in an easy manner. 3.Virtual events-these events like "webinars and live feed "have become popular it gives viewers the sense of being at the event. Webinars are also very popular because it allows planners to get more people to "be" at the event for a lower cost. 4.Social Media- because sites like Facebook and Twitter have become so popular it makes sense that this would be important to events because people are often commenting of places they have been to. 5.iPads and Tablets-because they add a sense of simplicity and organization to the madness that is party planning
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