Cloud Productivity Platform Wars

"Like it or not, faxing is still alive and kicking. No need to get a fax machine though -- instead get any of these five apps for faxing and receiving faxes on your phone. FaxBurner If you don't send or receive lots of faxes, this iOS app is the one for you. There's a paid and a free version, but unless you do plenty of faxing, the free one will be what you need. With the free version you get a free fax number, although that number will be different every time you fax. You can receive 25 pages of faxes for free every month, but you can only send five pages total for free. After that you have to pay for it. The best plan is $10 per month for 500 fax pages sent and 500 fax pages received. eFax This one has apps for iOS and Android, and lets you do it from your desktop as well. It has plenty of nice extras, including annotating faxes and signing them. There are several levels of service, but your best bet is eFax Plus, which cost $17 a month and lets you send 150 pages or receive 150 pages. After that it's ten cents a page. FaxFile This iOS and Android app is a good choice if you don't want to pay a monthly fee, and instead prefer to pay for each fax you send and receive. You buy credits ahead of time and then apply them as you send and receive faxes. FreeFax This faxing app for iOS and Android lets you fax a single page a day for free. After that, you pay. A single page doesn't get you very far, but if you send very few faxes, it's worth a try. iFax This app is available for either iOS or Android. You won't get anything for free. Instead, you pay by the pages. For 99 cents you can fax up to five pages, and the price goes up from there. If you've got an Apple Watch you can view your faxes on it."

"Acrobat and Word for Commenting Part 2: Export PDF Comments Back to Word In Part 1 of this article, I wrote about exporting comments in a Microsoft Word document to a PDF file with comments when using Acrobat PDFMaker. When converting Microsoft Office files to PDF documents it is important, possibly even critical, to preserve as much information from the source as possible, and to have the option to be selective about it: Acrobat PDFMaker can help you there. But the really productive part is after you have received comments from others on a PDF version of the document, possibly via a Shared Review. That is the time you will want to apply - or integrate - the changes to the source Word document: you got it, Acrobat can help you out here too by exporting PDF comments from Acrobat back to Word. [As I stated in Part 1, this method applies only to supported versions of Microsoft Word on Windows. Apologies to my Mac brothers and sisters.] Before you get started, I suggest opening the PDF file with comments, going through the feedback and suggested changes from reviewers. This is so you ca determine what is exported to Word and then integrated for you [this is optional, but will save you some time later if you have a lot of suggested changes, some of which you know won't be integrated]. You can do one or both of the following: "

"Egnyte has been vying with the likes of Dropbox and Box for some time already in the cloud-storage arena, but on Tuesday it jumped on board the "mobile-first" train with a newly revamped version of its enterprise-focused app suite that's aimed squarely at mobile business users. State of the CIO 2015 More than 500 top IT leaders responded to our online survey to help us gauge the state of the READ NOW Now running on the Apple Watch and Windows tablets as well as Android, iOS and other Windows platforms, the new suite of apps is designed to let enterprise users on virtually any mobile device access, manage and share online and offline data from both cloud and on-premises storage. In addition to the expanded mobile-platform coverage, Egynte's new suite includes several new features, including the ability to organize files marked for offline access in a centralized view, thereby making it easier to coordinate offline and online content."

"Audit. Compliance. Team training. Process re-engineering. Every one of these activities requires that your team have accurate business process documentation in-hand to maximize success. Is it optional? Not really. For a variety of reasons, complex enterprises need to have a firm understanding of how they actually conduct business and "how things really work around here." And it needs to be written down in a way that your team, your auditors, your regulators, and your business analysts will understand and be able to use and customize for their intended purpose. Challenges. The problem is that generating and maintaining accurate business process documentation is a real pain because it's time consuming and difficult. The knowledge of the process has to come from business users and business analysts, whose time is expensive - and any time spent creating documentation takes them away from their primary mission of running the business. Even worse, once this hard-won information is captured, it can become out-of-date in a matter of days or weeks as business processes change over time. The cost of documenting your business processes can run in the hundreds of thousands of dollars in direct costs for consultants, interviewers, and document preparation - not to mention your team's opportunity cost which can be much greater. An Automation Path. If you've made it this far, it's because you're looking for a better way - and the good news is that automation provides today's most effective solution. With software for automated business process documentation, the business user turns on a process "capture" feature from their desktop toolbar when executing a business process in their enterprise application of choice, such as SAP or a web application. When the process is complete, they simply turn off the capture feature. Every business process function, keystroke, and transaction has been uploaded into the automation software. In this way, the softwar

"Microsoft this week announced it had acquired Acompli, an email and calendar integration app for Android and iOS. Re/code reports that Microsoft paid "north of $200 million," a far cry from Facebook's nearly $19 billion buyout of messaging app WhatsApp. Still, Microsoft's acquisition raises two questions (at least) for mobile users: 1) With approximately 10 zillion email apps available today, why Acompli? And 2), is the free app worth a download? According to a Microsoft blog post, Acompli "provides innovative ways to focus on what's important in your inbox, to schedule meetings, and work with attachments and files. Users love how it connects to all email services and provides a single place to manage email with a focus on getting things done." Let's parse that paragraph to help determine if Acompli is worth a look."

An extraordinary collection of commentaries about the Internet, Technology and Silicon Valley - wrapped in a very provocative and thought provoking social context. This stuff definitely belongs in the must read category. Maciej Cegłowski: I am a Level VII Internet thought leader and I can't stop talking. Fly me somewhere, put me on a stage, point me at the audience and I'm pretty much good to go. Click on any talk title to see the HTML version with slides. I've added audio and video links where they exist."

The key to the Microsoft Empire has always been that of controlling the "interoperability layer". It's something Bill Gates learned in 1980, when he opted to forgo royalty payments from IBM for DOS, in order to control all rights to DOS. "Probably the smartest choice Bill Gates ever made came in 1980, when he decided not to hand over the copyright for Microsoft's first-ever operating system to IBM.  In 1980, IBM contracted a startup called Microsoft to deliver DOS, an operating system for its forthcoming IBM PC, on a tight deadline. The IBM PC came out in 1981, and soon became a smash hit, surpassing the leading Apple II. A horde of competitors rushed to build their own "IBM Compatible" clones that could run all of the same software and use all of the same hardware upgrades. But to build those IBM clones, they needed DOS. And if they wanted DOS, they needed to fork over cash to Microsoft. Microsoft kept the rights in lieu of royalties from IBM. DOS put Microsoft the very center of the PC revolution, even through the era of Windows, and even after IBM left the PC market, eventually selling off that business. 36 years later, it's been a long time since the IBM PC moment. And with the Apple iPhone and Google Android ruling the all-important mobile market, Microsoft missed its shot at the mobile operating system revolution.  That's why Microsoft, which keeps boasting about how much it loves selling cloud services and subscriptions, is suddenly investing so much in hardware like the HoloLens and the Surface. If no new IBM PC will come along like in 1981, Microsoft will just have to build it itself. "

"August 2007 (This is a talk I gave at the last Y Combinator dinner of the summer. Usually we don't have a speaker at the last dinner; it's more of a party. But it seemed worth spoiling the atmosphere if I could save some of the startups from preventable deaths. So at the last minute I cooked up this rather grim talk. I didn't mean this as an essay; I wrote it down because I only had two hours before dinner and think fastest while writing.) A couple days ago I told a reporter that we expected about a third of the companies we funded to succeed. Actually I was being conservative. I'm hoping it might be as much as a half. Wouldn't it be amazing if we could achieve a 50% success rate? Another way of saying that is that half of you are going to die. Phrased that way, it doesn't sound good at all. In fact, it's kind of weird when you think about it, because our definition of success is that the founders get rich. If half the startups we fund succeed, then half of you are going to get rich and the other half are going to get nothing."

"Microsoft Office 365: what is important for business to know about the "cloud-based" office? Cloud-based service Microsoft Office 365 has become more and more popular solution for managing document workflow in companies. Subsequently, the number of MS Office 365 subscribers is growing by tens percent every year. For instance in the third quarter of 2015 the cloud-based services Office 365, Azure and Dynamics CRM became the principal drivers of the profit markup of Microsoft. Office 365: what is going on at the market? Offline version of MS Office has actually not many competitors with the comparable functionality. LibreOffice, OpenOffice, CorelOffice etc. may be referred among them. But if you examine the cross-platform solutions for the offline document editing, MS Office has virtually no rivals with its volume of functionality and compatibility of the document formats. Costs of the full-fledged package MS Office 365 (including its cloud-based capacities) and the offline version of MS Office 2013/2016 for the home users are comparable. Therefore the progressive transition of the majority of users to MS Office 365 may be forecasted. Currently the primary market spreading the MS Office 365 services is the corporate sector. However soon, due to the flexible pricing policy of Microsoft, new home users will progressively give their preference to MS Office 365. Rise of popularity of the off-the-shelf Microsoft solutions in the corporate sector, especially in the midst of the small and mid-sized business, is also expected. Integration of MS Office 365 with SharePoint Online, Exchange Online, Skype, OneDrive, PowerBIand Lync Online allows the full-scaled employment of the MS stack for document management and solution of other company tasks (video conferences, corporate mail, team-work with documents, data monitoring and analyze etc.). "MS Office has virtually no rivals with its volume of functionality and compatibility of the document formats" "

"ECM vendor Hyland tossed its hat into the EFSS ring this week with the release of ShareBase, a cloud-based file sync and share app for enterprise. Though it can be used independently of Hyland's flagship ECM product, OnBase, the app is primarily designed to allow OnBase customers to securely share and access documents in and outside the organization. ShareBase only works with corporate email addresses, so shared documents remain firmly under administrator control. User rights are easy to change, transfer and revoke so content remains unaffected by employee turnover. The app automates notifications and sharing when used with OnBase, triggering events as soon as documents upload into ShareBase."

"It says something about the state of collaboration tech that the disruptors of a few years ago are at danger of being disrupted.  For example, take Google Hangouts. A novel development when it was released by Google in 2013, Hangouts can be used to message a friend or co-worker or up to one hundred people for a group chat. But now it could conceivably be displaced by San Francisco-based Slack Technologies, a workspace collaboration tool that has quickly grown in popularity as well as third-party features - and is now adding video and voice to the menu. So could Skype Technologies, for that matter, which Microsoft acquired in May 2011 for $8.5 billion. Indeed, Google Hangouts was referred to as a Skype-killer when it was introduced some two years later. Spot the Pattern? New York City-based BetterCloud did and it discusses this trend in its unbelievably well-timed report, "Real-time Messaging Research and Comparison Real-Time Messaging: Data Unearths Surprising Findings on Usage, Distraction, and Organizational Impact." However, the report's finding take on a surprising twist. The disruptors-get-disrupted story line does not pan out. Instead it finds that, as of right now, there is enough room for multiple messaging apps in the enterprise and indeed, we can see with our own eyes that Google Hangouts didn't kill Skype.  More than likely, Slack is not going to turn out to be a Hangouts assassin. More than half, or 57 percent, of respondents told BetterCloud that their organizations use two more real-time messaging apps with little conflict."

"In a few years' time, you may have the opportunity to carry a device with you that authenticates your identity wirelessly to systems and mobile devices. And your employer may require you to carry a wireless authenticator to apply the same degree of access policies to your headquarters building as it does to your network. This may end up becoming the same device. There are folks who believe that should be the mobile phone, but there may yet be solid arguments against it, including this one: Do you really want your wireless carrier involved in your employer/employee relationships? Mapping the Future During an unscheduled demo at the RSA Conference here yesterday, senior officials from Google introduced a working model for a next-generation authentication device - a device to go beyond two-factor authentication systems, which have been exploited by "phishers." For now, this unnamed device provides an instantaneous second factor of authentication without needing to be plugged into a USB port, like current security keys today that follow the open FIDO U2F standard. Google first incorporated support for physical keys like Yubikey into its draft of FIDO U2F in October 2014."

"Facebook at Work - the enterprise version of Facebook that lets businesses build their own secure social networks - has racked up over 60,000 companies on a waiting list while still in closed beta. And as it gears up for a full global launch and new features like an app platform later this year, Facebook is announcing its newest big customer. As of today, Telenor, the carrier based out of Norway with operations in some 13 countries covering 203 million people, is turning on Facebook for 36,000 employees globally."

"Hey there, Slack. This won't be easy, but it's for the best. As you and I both know, things started out so wonderfully. Me with my exploding inbox, you with your (very sexy) ambition to make email obsolete. Only, I don't know if we're so good for each other, after all. Or, more to the point, I don't know if firing up a relationship with you ever really fixed what was broken in my other one to begin with. Everyone knows email and I had our issues. Email started as a frisky exploration into a whole new world and quickly escalated to a scale beyond anyone's expectations. Next thing I knew, email and I had not only put a ring on it, we'd bought a minivan and moved into a little place in the suburbs. Was it rushed? Sure. I think if we'd known just how big the relationship was going to become, email and I would have set things up very differently from the start. Still, a commitment's a commitment, and we'd settled into a routine we could at least call our own. Then, out of nowhere, here you come riding into my life like a goddamned Clint Eastwood straight out of Bridges of Madison County. The personality! The colors! You were all promises, rose petals, and sex appeal. And SO much more responsive to my needs. Soon, we were messaging every day. It wasn't long until it was hard to think of a time I'd ever gotten things done without you. "

"THE EVOLUTION OF NEW TECHNOLOGY New technologies go through predictable phases. The hype cycle is phase one. Cloud is well beyond that. Phase two: we build what we already have with the new technology. So, cloud-based file storage. Amazon has moved far beyond storage. They enable customers to build entire data centers in the cloud. That is their key strategic advantage. Phase three is where life gets interesting: we build what we could not build before. More on that in a moment. That's the build side. What about the use side? Today, customers are happy building data centers in the cloud. They are looking for AWS to add more capabilities so they can run their legacy apps and get rid of their internal data centers altogether i.e. cloud admin will be a fast growing occupation; sys admin won't. THE NEXT STEP The cloud has upended the enterprise storage market, but that isn't its competitive advantage. Local scale-out storage can be competitive with cloud because network bandwidth isn't cheap. What the cloud has that no enterprise-scale datacenter will ever have is the ability to spin up 10s of thousands CPUs - a virtual supercomputer - to run analytics against the data. CPUs are expensive - and they'll remain so as long as Intel can keep them that way. The ready access to massive CPU cycles means that cloud will always be better at deep analytics, especially ad-hoc queries, than enterprise scale datacenters. But more importantly, cloud-based machine learning, neural networks and artificial intelligence are the next major evolution in how we use data. And that's where Google has a huge lead over Amazon. Amazon's focus on building cloud-based datacenters makes them irresistable now, but the future of the cloud is with applications that can use thousands of cores to create value. Look at what Google - and Microsoft - has done with machine translation. Yes, you need many petabytes of storage for the corpus, but the real key is in the compute resources and algorit

"We've all used Microsoft Word, the most ubiquitous word processor on the market, at one point in our lives. It still proves to be a staple, especially in education, but there are plenty of competitors vying for our word processing loyalty."

"The great thing about ideas is that they don't cost anything. Today there are more ways than ever to turn your app ideas into something material for close to free, but at the next steps of app entrepreneurship, you'll need more than pocket change. This article is for app inventors who already have a minimum viable product on hand. When you're ready to truly launch your product into the world, you'll need sufficient capital and a team of people behind you who can help you take it to the next level. This role is often best filled by experienced angel, seed, and venture investors. The key to securing an investor or investors is doing your homework. You'll need to first take your idea to the people who can push the concept, and you, further. Think of securing funding as looking for a new job, because that's really what it is. You're on the hunt for the funds that will make self-employment and professional self-realization possible. So, where to start? First, ask yourself if you are prepared for conversations with investors. It's great to get a meeting, but you'll usually only have one shot with a potential backer. Have you validated that your idea works? Can you effectively acquire users and monetize your business? If the answer is yes to these questions, then make sure you have a concise and well-designed 10-page pitch deck that explains how you will execute and scale your idea. If you're not sure what should be in the deck, try a quick Google search for some helpful examples, or refer to this video that explains the key components. Next, you need to make a list of appropriate investors. Narrow the list to only funds that invest in your sector and understand the size relative to the round you are trying to raise. If you're contacting growth funds for your $200K seed round, you're wasting your time. Vet your list against Crunchbase and AngelList, two resources that will give you the full scoop on the funds you are looking at. Once you've p

"There's no question Amazon is turning the screws on the $140 billion data-center-tech industry. Amazon has grown to become the largest player in the rapidly growing cloud industry as its cloud platform, Amazon Web Services (AWS), celebrates its 10-year anniversary.  And in the process, AWS has sent shockwaves through the traditional enterprise sector. In an interview with Business Insider, Werner Vogels - the CTO of Amazon in charge of AWS - explained why hardware companies aren't going to get any respite any time soon. Hardware builders are getting squeezed out the game Right now, instead of buying all of their own computers, networks, and software, businesses large and small are opting to rent it all from cloud-computing vendors. That spells bad news for companies like IBM, HP, Dell, EMC, Cisco, the hardware makers selling companies the servers, storage, and management software."

"Dropbox made a number of headline-grabbing moves over the past few weeks, but Storm Ventures partner Anshu Sharma's more concerned than impressed. He sees a company that's failing to figure out what customers truly need - falling for what he calls the "Stack Fallacy," a term he coined to describe how successful companies in one area often overvalue what they know and misjudge what they need to build next. "Companies fail when they take the 'what' for granted," Sharma told Business Insider, referring to companies that falsely believe that they already know "what" customers want. "