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Gary Edwards

The Same Page : Acrobat and Word for Commenting Part 2: Export PDF Comments Back to Word - 0 views

blogs.adobe.com/..._and_word_for_commentin_1.html

PDF Adobe-Acrobat WORD-comments

shared by Gary Edwards on 02 Jun 15 - No Cached
  • Marking the valid ones with a checkmark by right-clicking the comments and choosing “Mark with Checkmark” or just clicking the checkbox to the left of the comments in the Comment List of the Comments Navigation Panel. Note that this checkmark won’t appear in the document when viewed by others. Otherwise… Right-click on a comment and choose “Set Status > Review” and either “Accepted” or “Rejected”. You can also do this from the Comments List. Others will see this status for the comment as part of the review.
  • Export PDF Comments From Acrobat to Word To get started, choose Comments > Export Comments to Word… in Acrobat, or if you have the Comments list open, choose Export Comments to Word… from the Comments List Options button. What this will do is launch Microsoft Word, if it isn’t open already, and now that you are there, open the “Import Comments from Adobe Acrobat” wizard [I know, I know, that’s not the exact title of this article, but it is the same thing really]. If you are already in Word, or have the original DOC/DOCX document open, you can also go to the Acrobat ribbon (or menu) and choose “Import Comments from Acrobat…” under “Acrobat Comments”. If you haven’t been through this before, a screen of instructions will appear first: click OK to continue. You will then see one of three possible scenarios, depending on how you launched the wizard:
  • If you are coming from Acrobat in this step, the PDF file you had open before with all the comments will be shown under “Take comments from this PDF file:”. If you launched the wizard from within Word and the source DOC/DOCX file was open, it will be listed under “Place comments in this Word file:”. By default, the wizard will look for a PDF file in the same folder and with the same file name, and if it finds it, lists that too. It’s assuming that PDF file is the one that has comments. If you got to the wizard from Word with no file open, both fields will be blank.
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  • All Comments. This includes drawing markups such as polygons and callouts. If a comment or markup has a pop-up with text in it, then this will be made the text for the Word comment. The PDF comment or markup type, and the date that the comment was made, are also added to the Word comment text. For example, “Comment [08/21/09#3]:Highlight: The text from the pop-up.” All Comments with Checkmarks.This will only include comments and markup that you checked off using Acrobat’s Comments List, for example. Text Edits only: Insertions, Deletions and Replaces. This will just integrate the suggested changes to the Word document, and not just add the Text Edits as Word comments. Custom Filters, for the comments you would like to include and apply. With this option you can be choosy about what is imported and applied to the Word document, including which authors comments you would like incorporated. For example, you can specify that only comments and markup that you have checked and accepted be imported by the wizard. Everything else will be ignored.
  • Finally for this part, as you can see from the previous image, you can also instruct the wizard to turn on Word’s Track Changes feature so you can see what gets changed once the wizard has completed its task. Once you are back at the start of the wizard, the real fun begins when you click the “Continue” button. First, the wizard will go ahead and import all the PDF comments into the Word document (unless you filtered them using the options I mentioned before). You should see them over on the right hand side of the pages, as expected with Word comments, pointing to the location where they were originally added to the PDF file. You will get the best results here if the Word document was converted to a PDF file using Acrobat PDFMaker and was tagged, but it still works otherwise. The wizard will then report back on how many comments were imported to Word, breaking it up by Text Edits and Other Comments:
  • If you thought that was cool, just wait for the next part…Integrate Text Edits is the next optional step (click Cancel to skip it), and it does just what it says on the tin. The wizard will go through the imported insertion, deletion or replacement Text Edits comments, and apply those changes for you. Acrobat is even doing your work for you now! You can apply or discard them one-by-one by clicking on the appropriate button. You can then either click “Next”, or check the “Automatically go to next” option, and the wizard will jump to the next Text Edit comment and move the dialog and document so you can see the highlighted area to be changed. If you know you want to apply them all because you have already checked and/or accepted them in Acrobat beforehand, go ahead and click “Apply All Remaining”.
  • You don’t have to use what you see in the “New Text” field. As you can see in this example, a typo was missed in the original Text Edit comment: I don’t believe the author of this document really wants to extol the virtues of causing unwanted and annoying color changes to garments, but would rather mention the commitment to environmentally responsible practices [granted, I am the one who made the mistake]. Just go ahead and type in to that field what the text should be, and that is what the wizard will use. Once all the changes have been applied, the wizard wraps things up by giving you a final report on the text integrations it made, with a couple of tips for cleaning things up in your Word document via the Acrobat ribbon/menu, including merging tracked changes and deleting comment bubbles.
  • Now think back to what you just read or tried yourself, and how you would have gotten to that same result before. If you were lucky to have two monitors, you may have the PDF and DOC/DOCX files open side-by-side and visually scanned from comment to comment applying those changes as you saw fit. If you had only one monitor, it was either a) very large or b) you are beginning to wear out your Alt and Tab keys on your keyboard. You may also have printed out the PDF document with comments, or the Comments Summary from Acrobat, and visually scanned that for changes to make [not very (su)stainable]. Either way, it was a process that was certainly slower than using Acrobat’s Export(Import) Comments command, and probably had a greater risk of introducing errors or missing important changes. Give this real time-saver a try and see how it works out for you. Remember, for best results use a PDF document that was created from the same Word document using Acrobat PDFMaker – no refrigeration after opening required.
  • Gary Edwards on 02 Jun 15
     
    "Acrobat and Word for Commenting Part 2: Export PDF Comments Back to Word In Part 1 of this article, I wrote about exporting comments in a Microsoft Word document to a PDF file with comments when using Acrobat PDFMaker. When converting Microsoft Office files to PDF documents it is important, possibly even critical, to preserve as much information from the source as possible, and to have the option to be selective about it: Acrobat PDFMaker can help you there. But the really productive part is after you have received comments from others on a PDF version of the document, possibly via a Shared Review. That is the time you will want to apply - or integrate - the changes to the source Word document: you got it, Acrobat can help you out here too by exporting PDF comments from Acrobat back to Word. [As I stated in Part 1, this method applies only to supported versions of Microsoft Word on Windows. Apologies to my Mac brothers and sisters.] Before you get started, I suggest opening the PDF file with comments, going through the feedback and suggested changes from reviewers. This is so you ca determine what is exported to Word and then integrated for you [this is optional, but will save you some time later if you have a lot of suggested changes, some of which you know won't be integrated]. You can do one or both of the following: "
Gary Edwards

Gigaom | 'Work Processing' and the decline of the (Wordish) Document - 0 views

gigaom.com/...work-processing

Work-Processing Documents Visual-Productivity Cloud-Productivity

shared by Gary Edwards on 29 Jun 16 - No Cached
  • Chat-centric work management, as typified by Slack-style work chat, is getting a tremendous surge in attention recently, and is the now dominant form of message-centric work technology, edging out follow-centric work media solutions (like Yammer, Jive, and IBM Connections).
  • Workforce communications — relying on a more top-down messaging approach for the mobile workforce — is enjoying a great surge in adoption, but is principally oriented toward the ‘hardwork’ done by workers in retail, manufacturing, transport, security, and construction, and away from the ‘softwork’ done by office workers. This class of tool is all about mobile messaging. (Note: we are planning a market narrative about this hot area.)
  • Today’s Special Advertisement Today, I saw that David Byttow’s Bold — a new work processing app — has entered a private beta, with features that line it up in direct competition with Google Docs and the others mentioned above. Bold raised a round of $1 million from Index Ventures in January 2016. Advertisement The competition is hotting up.
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  • Work Processing Will Be The New Normal Advertisement What I anticipate is the convergence on a work processing paradigm, with at least these features: Advertisement Work processing ‘docs’ will exist as online assemblages, and not as ‘files’. As a result they will be principally shared through links, access rights, or web publishing, and not as attachments, files, or PDFs, except when exported by necessity. Work processing apps will incorporate some metaphors from word processing like styling text, manipulating various sorts of lists, sections, headings, and so on. Work processing will continue the notions of sharing and co-editing from early pioneers (Google Docs in particular), like edit-oriented comments, sharing through access-control links, and so on. Work processing will lift ideas from work chat tools, such as bots, commands, and @mentions. Work processing will adopt some principles from task management, namely tasks and related metadata, which can be embedded within work processing content, added in comments or other annotations, or appended to ‘docs’ or doc elements by participants through work chat-style bot or chat communications.
  • Gary Edwards on 29 Jun 16
     
    "I've been exploring a growing list of web-based tools for the creation and management of what most would call 'documents' - assemblages of text, images, lists, embedded video, audio and other media - but which, are in fact, something quite different than the precursors, like Microsoft Word and Apple Pages documents. The big shift underlying these new tools is that they are not oriented around printing onto paper, or digital analogues of paper, like PDF. Instead, they take as a given that the creation, management, and sharing of these assemblages of information will take place nearly all the time online, and will be social at the core: coediting, commenting, and sharing are not afterthoughts grafted onto a 'work processing' architecture. As a result, I am referring to these tools - like the pioneering Google Docs, and newer entrants Dropbox Paper, Quip, Draft, and Notion - as 'work processing' tools. This gets across the idea that we aren't just pushing words onto paper through agency of word processing apps, we're capturing and sharing information that's critical to our increasingly digital businesses, to be accessed and leveraged in digital-first use cases. In a recent piece on Medium, Documents are the new Email, I made the case that old style 'documents' are declining as a percentage of overall work communications, with larger percentages shifting to chat, texting, and work media (enterprise social networks). And, like email, documents are increasingly disliked as a means to communicate. And I suggested that, over time, these older word processing documents - and the use cases that have built up around them - will decline. At the same time, I believe there is a great deal of promise in 'work processing' tools, which are based around web publishing, web notions of sharing and co-creation, and the allure of content-centric work management."
Gary Edwards

Microsoft (MSFT) Announces New Office 365 Investments; Includes Skype for Business Mac ... - 0 views

www.streetinsider.com/...11543171.html

Office-365 Skype-for-Business

shared by Gary Edwards on 26 Apr 16 - No Cached
  • The Skype for Business Mac Preview will release in three cumulative stages leading to public availability planned for Q3 of 2016. Today’s initial release lets you see and join your meetings. We’ll soon follow up with additional value, including the contact list and conversations via chat, audio and video. Commercial customers can request an invite to test the new Skype for Business Mac Preview at SkypePreview.com. We’ll start by issuing invites to IT professionals and continue rolling out invites on a daily basis with the goal of rapidly increasing usage before opening up the preview to everyone. To learn more about the Mac Preview, read the Skype for Business Mac Preview blog.Bringing collaboration to the forefront in OfficeThis month’s updates to Office 2016 desktop client bring the collaboration experience front and center. Core sharing capabilities, a new document activity feed, presence information and Skype for Business instant messaging are now all available at a glance in the top right corner of documents that you are sharing with others.
  • Now you can easily see who’s working and where in your documents, as well as quickly start real-time conversations with Skype for Business.The enhanced collaboration experience in Office 2016 includes:People hub—Now you have more visibility into who is actively working in a Word or PowerPoint doc with you. At a glance you can quickly see everyone participating in the document on the ribbon and then, with one click, jump to exactly where they are working.Skype for Business integration—You can click a person’s thumbnail to initiate a Skype for Business IM conversation or see their full contact card. Click the Skype for Business logo to initiate a group chat with everybody currently working in the document.
  • The Activity feed provides access to a full history of document changes, including prior versions.Activity feed—Quick access to the activity feed makes it easy to see what’s been happening in your document, presentation or spreadsheet saved in SharePoint or OneDrive for Business. The Activity feed shows you a full history of changes, and you can easily open or even revert to a prior version if you need to.Comments—With one click you can make or view comments in your document or slide. Collaboration flows easily with threaded conversations and quick access buttons that let you reply to or resolve comments, and then mark items as complete.
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  • Yammer external groups are now availableOffice 365 customers can now create external Yammer groups for seamless and secure collaboration across company and organizational boundaries. External groups work just like internal groups by enabling conversations around topics, documents, notes and links that can now extend to customers, partners or people in other organizations. We have put controls in place to ensure the security of information, such as requiring group admin approval before external members are added and allowing Office 365 admins to disable external groups for the organization. Visit “Create and manage external groups in Yammer” to get started.
  • Work smarter and more intuitively on the goWe’re continuing to improve the Office mobile apps so that it’s even easier to be productive anywhere and on any device. Some highlights this month:Edit with speed—New mobile updates provide access to the most popular commands right at your fingertips in Word, Excel and PowerPoint for Windows Phone, iPhone and Android. These commands appear at the bottom of the screen, tailored for the content you select.
  • Quickly access relevant features based on content you select in Word, Excel and PowerPoint on phones.Record audio into OneNote on Windows Phone—It’s easy to capture a quick audio note on the go with your Windows Phone. Simply tap the paper clip and then the microphone on your keyboard command bar to get started.Use your pen as a pointer—We introduced instant inking earlier this year so you can use an active pen to ink instantly without first selecting a feature or control. This month, we are addressing feedback we heard from customers who wish to keep using their pen as a pointer to select and interact with content. To learn more, see “Draw and annotate with ink in Office 2016.”Get insights at a glance—We expanded Smart Lookup to Word, Excel and PowerPoint on iOS and Android. Smart Lookup is powered by Bing and uses the selected text and surrounding content to give you contextually relevant results. Right click on text and select Smart Lookup to get started.
  • Gary Edwards on 26 Apr 16
     
    "Microsoft (NASDAQ: MSFT) posted the following to its Office blog on Tuesday: This month, we're announcing several new Office 365 investments to help people better collaborate. This includes the much anticipated Skype for Business Mac Preview, new Yammer external groups and improvements in our Office Mobile apps on Windows Phone, iOS and Android. Please read on for details. Introducing Skype for Business Mac Preview Today, we are excited to announce the start of the Skype for Business Mac Preview. This new app offers a simple yet powerful experience that brings our Mac customers into the modern era of Skype for Business. "
Gary Edwards

Native Documents Viewer-Editor-PDF Converter - 0 views

intern.nativedocuments.com/365

ND native-documents native-Office-docuemnts workflows conversation-capture

shared by Gary Edwards on 12 Feb 16 - No Cached
  • Gary Edwards on 12 Feb 16
     
    Native Documents on line view-edit-pdf converter. Drag and drop a native Office document to view and edit. And convert that ND to PDF. This Web Service also demonstrates ND deep messaging. EX: Drag and drop a native Office document and the browser will open the document for viewing and editing. Highlight a section of the document that you want to discuss. The URL will reflect this highlight. Copy the URL and paste into another app such as Slack, and slack will display the highlighted text as a message. The reason this deep messaging is significant is that ND captures the moment of conversation and records the action. The basic idea behing deep messaging is that the conversations that surround in-process documents is logged with the document. When these in-process documents are loaded into worklow WORD processors, the conversations appear in the "documents" comments, with each comment connected to the relevant highlighted portion. Very cool! Very productive.
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