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"Audit. Compliance. Team training. Process re-engineering. Every one of these activities requires that your team have accurate business process documentation in-hand to maximize success. Is it optional? Not really. For a variety of reasons, complex enterprises need to have a firm understanding of how they actually conduct business and "how things really work around here." And it needs to be written down in a way that your team, your auditors, your regulators, and your business analysts will understand and be able to use and customize for their intended purpose. Challenges. The problem is that generating and maintaining accurate business process documentation is a real pain because it's time consuming and difficult. The knowledge of the process has to come from business users and business analysts, whose time is expensive - and any time spent creating documentation takes them away from their primary mission of running the business. Even worse, once this hard-won information is captured, it can become out-of-date in a matter of days or weeks as business processes change over time. The cost of documenting your business processes can run in the hundreds of thousands of dollars in direct costs for consultants, interviewers, and document preparation - not to mention your team's opportunity cost which can be much greater. An Automation Path. If you've made it this far, it's because you're looking for a better way - and the good news is that automation provides today's most effective solution. With software for automated business process documentation, the business user turns on a process "capture" feature from their desktop toolbar when executing a business process in their enterprise application of choice, such as SAP or a web application. When the process is complete, they simply turn off the capture feature. Every business process function, keystroke, and transaction has been uploaded into the automation software. In this way, the softwar

"Microsoft Office 365: what is important for business to know about the "cloud-based" office? Cloud-based service Microsoft Office 365 has become more and more popular solution for managing document workflow in companies. Subsequently, the number of MS Office 365 subscribers is growing by tens percent every year. For instance in the third quarter of 2015 the cloud-based services Office 365, Azure and Dynamics CRM became the principal drivers of the profit markup of Microsoft. Office 365: what is going on at the market? Offline version of MS Office has actually not many competitors with the comparable functionality. LibreOffice, OpenOffice, CorelOffice etc. may be referred among them. But if you examine the cross-platform solutions for the offline document editing, MS Office has virtually no rivals with its volume of functionality and compatibility of the document formats. Costs of the full-fledged package MS Office 365 (including its cloud-based capacities) and the offline version of MS Office 2013/2016 for the home users are comparable. Therefore the progressive transition of the majority of users to MS Office 365 may be forecasted. Currently the primary market spreading the MS Office 365 services is the corporate sector. However soon, due to the flexible pricing policy of Microsoft, new home users will progressively give their preference to MS Office 365. Rise of popularity of the off-the-shelf Microsoft solutions in the corporate sector, especially in the midst of the small and mid-sized business, is also expected. Integration of MS Office 365 with SharePoint Online, Exchange Online, Skype, OneDrive, PowerBIand Lync Online allows the full-scaled employment of the MS stack for document management and solution of other company tasks (video conferences, corporate mail, team-work with documents, data monitoring and analyze etc.). "MS Office has virtually no rivals with its volume of functionality and compatibility of the document formats" "

"The Documents app for iOS allows you to access the files stored in your ONLYOFFICE account on your mobile device, view and edit existing text documents, create new ones and organize them. Supported devices The application runs under iOS 8.0 or higher. Documents will open in the editing mode on iPad Air and later tablet models. On older tablet models and iPhones, documents will open in the viewing mode only. Application sections Tap icons at the left panel to switch between the Documents sections. ONLYOFFICE for corporate use contains the following sections: My Documents is a section that contains your personal documents; Shared with Me is a section that contains documents that were shared with you by other portal users; Common Documents is a section that contains files and folders available to all portal users; Project Documents is a section that contains folders corresponding to existing projects from the portal 'Projects' module; Recycle Bin is a section where all deleted files are stored and can be restored or permanently deleted later."

"Acrobat and Word for Commenting Part 2: Export PDF Comments Back to Word In Part 1 of this article, I wrote about exporting comments in a Microsoft Word document to a PDF file with comments when using Acrobat PDFMaker. When converting Microsoft Office files to PDF documents it is important, possibly even critical, to preserve as much information from the source as possible, and to have the option to be selective about it: Acrobat PDFMaker can help you there. But the really productive part is after you have received comments from others on a PDF version of the document, possibly via a Shared Review. That is the time you will want to apply - or integrate - the changes to the source Word document: you got it, Acrobat can help you out here too by exporting PDF comments from Acrobat back to Word. [As I stated in Part 1, this method applies only to supported versions of Microsoft Word on Windows. Apologies to my Mac brothers and sisters.] Before you get started, I suggest opening the PDF file with comments, going through the feedback and suggested changes from reviewers. This is so you ca determine what is exported to Word and then integrated for you [this is optional, but will save you some time later if you have a lot of suggested changes, some of which you know won't be integrated]. You can do one or both of the following: "

Native Documents on line view-edit-pdf converter. Drag and drop a native Office document to view and edit. And convert that ND to PDF. This Web Service also demonstrates ND deep messaging. EX: Drag and drop a native Office document and the browser will open the document for viewing and editing. Highlight a section of the document that you want to discuss. The URL will reflect this highlight. Copy the URL and paste into another app such as Slack, and slack will display the highlighted text as a message. The reason this deep messaging is significant is that ND captures the moment of conversation and records the action. The basic idea behing deep messaging is that the conversations that surround in-process documents is logged with the document. When these in-process documents are loaded into worklow WORD processors, the conversations appear in the "documents" comments, with each comment connected to the relevant highlighted portion. Very cool! Very productive.

"I've been exploring a growing list of web-based tools for the creation and management of what most would call 'documents' - assemblages of text, images, lists, embedded video, audio and other media - but which, are in fact, something quite different than the precursors, like Microsoft Word and Apple Pages documents. The big shift underlying these new tools is that they are not oriented around printing onto paper, or digital analogues of paper, like PDF. Instead, they take as a given that the creation, management, and sharing of these assemblages of information will take place nearly all the time online, and will be social at the core: coediting, commenting, and sharing are not afterthoughts grafted onto a 'work processing' architecture. As a result, I am referring to these tools - like the pioneering Google Docs, and newer entrants Dropbox Paper, Quip, Draft, and Notion - as 'work processing' tools. This gets across the idea that we aren't just pushing words onto paper through agency of word processing apps, we're capturing and sharing information that's critical to our increasingly digital businesses, to be accessed and leveraged in digital-first use cases. In a recent piece on Medium, Documents are the new Email, I made the case that old style 'documents' are declining as a percentage of overall work communications, with larger percentages shifting to chat, texting, and work media (enterprise social networks). And, like email, documents are increasingly disliked as a means to communicate. And I suggested that, over time, these older word processing documents - and the use cases that have built up around them - will decline. At the same time, I believe there is a great deal of promise in 'work processing' tools, which are based around web publishing, web notions of sharing and co-creation, and the allure of content-centric work management."

Hey David! The horses have left the barn. Unlike the last great platform transition, the move to the Cloud involves moving billion and billions of existing data bits and documents. Much of this content (data + documents) is valuable "in-process" information vital to the current operations of legacy business systems. The last time there was a platform shift it was from the Mainframe-workstation era to the PC client-server era. Digital information was in its infancy. Today the volumes of digital business information is enormous. Meaning, the horses have already left the barn. The lock-in is set. Volumes of document content is locked into Microsoft Office applications, and can only be "worked" by either Microsoft Office, or Office 365. No business is going to move their systems to the Cloud and leve these billions of "in-process" documents behind. Another aspect to consider is the productivity equation which says that collaboration = the integration of communications and content (data + documents). ALL THREE must be integrated!!! Meaning if Microsoft apps have billions of documents locked up, an enterprise cannot make a decision based on best communications or data integration. They must choose Microsoft's Cloud where all THREE aspects can be integrated. This is the hook that has made Office 365 the most successful Cloud mover ever (85 million subscribers with an annual run rate of $13.5 billion - and all this after only two years in the marketplace) Quote: "The majority of IT decision-makers believe that vendor lock-in prevents their companies from maximizing the business value of public cloud. IT leadership often chooses not to move applications to the public cloud because they believe investing in just one cloud provider will hinder flexibility. Several studies reinforce this conclusion, stating that the overwhelming market dominance of public cloud players, like AWS, is negative for the industry. Even when using core services, such as Amazon Elast

"Docady, an iOS app that lets you store and manage all your important documents, has been doing well in the App Store since its official launch in mid-July, including being featured by Apple as a 'best new app' for the last few weeks. And to help continue with that momentum, the Tel Aviv-based startup has just closed a $1.5 million funding round. Investors include Pitango Ventures, and Disruptive, the VC fund from Tal Barnoach, Eilon Tirosh and various unnamed former AOL video execs. The new investment will be used to bring the app to more platforms, with Android up next, and for the development of additional 'smart' features to make your documents work harder for you."

"SAFE FINANCING DOCUMENTS The safe (simple agreement for future equity) is intended to replace convertible notes in most cases, and we think it addresses many of the problems with convertible notes while preserving their flexibility. In addition to being simpler and clearer, we intend the safe to remain fair to both investors and founders.During its development the safe was positively reviewed by many of the top startup investors. We believe it's a positive evolution of the convertible note and hope the startup community finds it an easier way to accomplish the same goals. Features of a safe: Unlike a convertible note, a safe is not a debt instrument. Debt instruments have maturity dates, are typically subject to certain regulations, create the threat of insolvency, and can include security interests and sometimes subordination agreements, all of which can have unintended negative consequences for startups. Because the money invested in a startup via a safe is not a loan, it will not accrue interest. This is particularly beneficial for startups, but also better embodies the intention of investors, who never meant to be lenders in the first place. As a flexible, one-document security without numerous terms to negotiate, a safe should save startups and investors money in legal fees and reduce the time spent negotiating the terms of the investment. Startups and investors will usually only have to negotiate one item: the valuation cap. Because a safe has no expiration or maturity date, there should be no time or money spent dealing with extending maturity dates, revising interest rates or the like. A safe still allows for high resolution fundraising. Startups can close with investors as soon as both parties are ready, instead of trying to coordinate a single close with all investors simultaneously. There are four versions of safe, corresponding to the four types of convertible note: Safe Primer Safe: Cap, no Discount Safe: Discount, no Cap Safe: Cap

"Microsoft (NASDAQ: MSFT) posted the following to its Office blog on Tuesday: This month, we're announcing several new Office 365 investments to help people better collaborate. This includes the much anticipated Skype for Business Mac Preview, new Yammer external groups and improvements in our Office Mobile apps on Windows Phone, iOS and Android. Please read on for details. Introducing Skype for Business Mac Preview Today, we are excited to announce the start of the Skype for Business Mac Preview. This new app offers a simple yet powerful experience that brings our Mac customers into the modern era of Skype for Business. "

"From the earliest days as a marketing slogan, the elusive concept of the so-called paperless office may finally be taking shape, if anecdotal evidence is anything to go by. A growing number of small businesses and startups, unencumbered by legacy processes, are quietly ditching printouts for an all-digital ecosystem, buoyed by soaring BYOD ownership and growing familiarity with a plethora of cloud services. IT Resume Makeover: How to add flavor to a bland resume Don't count on your 'plain vanilla' resume to get you noticed - your resume needs a personal flavor to READ NOW Perhaps not-so-surprisingly, the driving factors are collaboration and productivity, as opposed to any ecological or "green" concerns. With this in mind, we take a look at the advantages of going digital, and outline how workers can embrace this new digital-first paradigm to collaborate more, do things faster and work more efficiently than ever."

"ECM vendor Hyland tossed its hat into the EFSS ring this week with the release of ShareBase, a cloud-based file sync and share app for enterprise. Though it can be used independently of Hyland's flagship ECM product, OnBase, the app is primarily designed to allow OnBase customers to securely share and access documents in and outside the organization. ShareBase only works with corporate email addresses, so shared documents remain firmly under administrator control. User rights are easy to change, transfer and revoke so content remains unaffected by employee turnover. The app automates notifications and sharing when used with OnBase, triggering events as soon as documents upload into ShareBase."

"With almost every sector of the economy facing a digital transformation, businesses must find new ways to get their information and data online. No longer does it make sense to have documents stored on paper. To keep up with the ever-changing times, more and more businesses are turning to the Portable Document Format (PDF). "Due to proliferation of new platforms, devices, and technologies, providing a quality PDF solution is more challenging than ever before," said Catherine Andersz, director of PDFTron. "So far the PDF format stood the test of time, but it's facing challenges due to fragmentation and poor implementations of the standard as well as relevance in the new world of small devices." The biggest benefits to moving to PDFs are that businesses can guarantee their documents will be accessible, viewable, and printable by everyone at any time, according to Gerald Holmann, founder and president of Qoppa Software. Today, PDF viewers are available across browsers, operating systems and applications, making it ubiquitous, according to Matt Kuznicki, CTO of Datalogics. However, as more users take interest in the technology, there will be a wider range of industries that PDFs have to address. "The PDF format contains a huge set of features and functionality designed for different audiences, and understanding the needs and capabilities of different workflows is now more important than ever," he said. PDF 2.0… The PDF file format was once a proprietary format owned by Adobe systems. Today, it is an open standard maintained by the International Organization for Standardization (ISO). The last version of the PDF standard Adobe put out was version 1.7. As part of PDF 1.7, Adobe added supplementals incorporating features that came out after the release. Since the standard was handed over to ISO, the organization has been working to integrate those features into the upcoming main standard, PDF 2.0. Notable features include redaction annotations and

"I've purchased the latest Microsoft Office for every computer I've owned. It was a foregone conclusion. Dating back to when Word was white type on a blue screen, I used it so often I could recite the shortcuts. (Thesaurus? Shift-F7.) But Microsoft has run out of reasons to keep me paying. How we get work done on computers has fundamentally changed. For the new Office 2016, Microsoft wants you to pay $150 for collaborative capabilities that others already do better, free. It brings little new to people who rely on deep features in Word, Excel, PowerPoint or Outlook. Its mediocrity led me to a larger conclusion: It's time for Microsoft to press Control-Alt-Delete on the whole concept of Office. My relationship with Office started to sour as smartphones carried my work everywhere while my Office files stayed in the cubicle. I began emailing myself instead of fretting about scattered .doc files. Google ran with the work-anywhere idea early. Its free Web-based word processor and spreadsheet allow people in different locations to edit a document together. With Google Docs and Sheets, there's no more emailing drafts back and forth."

"PDF is the most popular type of document format that has use in technical areas, schematics, white paper, brochures and a whole lot of documents to numerous to mention. Unfortunately, some PDF documents may need to be edited to get to the standard required. Even though, there are many ways to edit PDFs to get what you want. For example, it is possible to edit PDF text online with numerous online solutions, however, the disadvantages of using this method outweighs its advantages. There is a reliable way of editing PDF files and that is by using Wondershare PDFelement."

"You can sign up for the service on the official website currently but the makers plan to release repositories that you can install on servers you have control over to create a self-hosted version of Open365 that you have more control over. When you sign up for the service you get an email address automatically assigned to you that you use to sign in to the web service and the sync clients, and for mail. You do get 20 Gigabyte of storage as well right now which is more than what many other file synchronization services offer at the time of writing. It is unclear however if the 20 Gigabyte are only available during the beta period. The web service loads the "Hub" view on start automatically. It lists all libraries that you own and that are shared with you by default. A click on a folder opens the contents directly on the web, a click on files either in one of the editors if the file format is supported, or offered for download if it is not. The focus is on documents but support goes beyond typical document formats such as docx, xls or pptx. Open365 supports an image viewer that supports all common image formats, and a media player to play audio and video content. Libraries or individual files can be shared or deleted online, and you may upload new files directly to the web interface using your web browser of choice. One interesting feature is the ability to create new libraries on the Web, and here specifically the option to encrypt content so that it can only be accessed if the right password is supplied. The password is not linked to the account password. As far as sharing is concerned, you can share files or libraries with individual users or user groups, and get full control over shared links and permissions online as well. Document editing and creation"

By Mitch DeFelice Recent announcements from Google and Microsoft regarding machine-learning capabilities will provide the ability to transform corporate Enterprise Content Management (ECM) system from a simple unstructured data repository into an oracle of corporate data. In their book Smart Customer Stupid Companies…Why Only Intelligent Companies Will Thrive, and How to Be One of Them - the authors Michael Hinshaw and Bruce Kasanoff articulate how customers are becoming "smarter" with technology advancements.  The book presents a sound case that companies that do not evolve with their customers will become irrelevant. There have been two recent announcements that have occurred (November 9th, 2015 and November 12th, 2015 respectively) that have the potential to turn the metaphorical phase "Stupid Companies" to mean literally that.

"eady a major player in enterprise file sharing and hosting, Dropbox is launching a public version of its new Paper service to make a name for itself among collaborative productivity suite providers such as Google Docs and Microsoft's Office 365. Paper, which has been available in beta since last year, is aiming to win converts from the big names in the space with a user interface that the company said makes collaboration between coworkers easier. The cloud-based platform will allow users to manage shared documents by assigning different tasks and deadlines to various collaborators. Making Collaboration Easier The service also includes a variety of features designed to make collaboration between team members easier, no matter where in the world they're located. A Paper app is coming to iOS and Android devices to enable users to work on documents even while offline. The Web interface, meanwhile, is currently available in 21 languages, an important feature for multi-lingual teams. These new capabilities join other recent additions such as presentation mode, a feature that turns documents into presentation slides and integration with Google Calendar to make it easier for teams to create and share notes. Paper has already reached early enterprise adopters such as InVision, Ben & Jerry's, Shopify, Campaign Monitor, Getaround and Patreon, according to Dropbox. But the company appears to be positioning Paper to steal market share away from Google Docs and Microsoft Office 365. New Business Plans Going head-to-head with such well-established players will likely be a tall order. To help make Paper more attractive to its enterprise clients, Dropbox is also making its file hosting environment more enterprise-friendly. The latest version of the Web interface, which was released in conjunction with Paper, is more streamlined and potentially easier to navigate. Dropbox has also introduced a new feature that allows users to see others on their teams who have viewed their s