Skype is a free download which can be accessed from their website (www.skype.com.au). It is user-friendly, quick and easy to download. Once installed, minimal instruction is required to use Skype. Skype users can be located through searching the email address book, connecting through Facebook or inputting the username into the search box. Once connected with others, Skype has the ability to make audio calls, videoconference, share files and instant message. Video conferencing can be utilised throughout Skype with no charge. Skype allows users to see and hear others, which increases the effectiveness of the communication exchange. In Skype's recent update, screen-sharing functionality was added. This functionality enhances a videoconference by providing users with access to share one another's screens to view presentations or to assist with IT issues. Audio calls can be made between Skype accounts or through VOIP software to landlines or mobiles. The benefit of making calls through Skype is that they can be significantly cheaper than calling through a mobile or landline. Skype call charges start as low as $0.23c per minute. Credit for calls can be loaded onto Skype through the use of a credit card. Instant messaging allows users to talk to one another without the use of audio or video. It can be utilised when working on projects or for an alternative to video/audio in particular when Internet speed may not be high enough for a good connection. Instant messaging can be conducted with just one person or multiple people can use instant messaging simultaneously allowing for people to collaborate on projects. An extra benefit of Skype is file sharing, files can be shared instantaneously with no limit on the file size. This is a great benefit to businesses that may have size restrictions on their work email.

This article published in the First Monday Journal provides a case study of how video conferencing was used by teachers for education purposes. Lessons learnt from this case study can be implemented by a business looking to establish a collaborative team communicating through the use of video conferencing. The case study segmented the benefits into four areas, other places, other times, other senses and other brains. The teachers found that videoconferencing was effective in motivating its students as they were communicating with people around the world. Organisations can take this learning and use it in the workplace by connecting like-minded individuals who are located in different offices/countries. This has the ability to motivate and inspire other team members and will potentially lead to more successful outcomes being achieved. Members of the project found that sometimes it was more convenient to videoconference as each member could suggest a suitable time to meet. However this would not always benefit teams communicating with people in other countries as they could be affected negatively by time differences. However team members were able to use the recording function to ensure information was always accessible in the future. The case study found that video conferencing gave team members the ability to use other senses other than just hearing to experience the communication. By being able to see people reactions, facial gestures and body language the communication process was improved and collaboration was easier. As the saying goes "many hands make light work" with the more brains included in the collaborative process different ideas and approaches can be discussed. With increased focus on cost saving, video conferencing provides a cost effective way to ensure that the best employees are included in the collaborative process.

Due to the global financial crisis, companies globally have been finding ways to cut costs. Instead of staff travelling to attend meetings, businesses rely on methods such as video conferencing to assist in facilitating meetings with geographically dispersed teams. This article published on the technology blogging site Read Write Web discusses four main trends in regards to video conferencing. The four trends stated are consumerisation, mobility, interoperability and providing a social layer. Mobility and the social layer are interesting trends when thinking about collaboration via video conferencing. Smartphones being released are beginning to include video conferencing as a standard functionality. Through the use of smart phones, mobility allows team members to participate and collaborate whilst on the move. It unshackles team members from the restraints of being restricted to an office. For team members that travel regularly being able to videoconference from hotel rooms or other offices through their smart phone provides them with flexibility previously not seen. Social layers being added to software is becoming the norm (Flinley, 2010). The social layer extends video conferencing beyond just audio and video. By adding social layers to videoconferencing software, users are able to communicate in the one location rather than utilising multiple platforms. A social layer provides "social networking, instant messaging, voice and video into one system" also including the ability to share files. By encapsulating all means of communication in the one destination, team members save time and recording communication becomes easier. References: Finley, K. (2010). Four Trends in Enterprise Video Conferencing. Read Write Web. Retrieved on 12 April 2011 from http://www.readwriteweb.com/enterprise/2010/10/trends-in-enterprise-video-conferencing.php

Face-to-face communication is not always an achievable goal for companies that have team members who are geographically dispersed. Video conferencing has been available for a number of years but has not always been accessible. Traditionally, video conferencing was an expensive way to communicate due to phone, software, hardware and high-speed Internet connection costs. Most computers now have in-built cameras and microphones. Skype builds on this hardware by providing software to facilitate video conferencing. Skype was originally only able to facilitate two-way conferencing but Version 5.1 allows users to videoconference with multiple users. Skype is a free download, video conferencing is free, calls can be made to landlines/mobiles for a discounted price and exchanging files and instant messaging can be utilised within the program. When face-to-face conferencing is unavailable, video conferencing can be a great alternative. Maintaining interest in an audio only conference can be difficult, attendees have the opportunity to switch off and work on other tasks whilst conferencing. Incorporating video into the meeting provides attendees with the ability to observe one another and see when a person is losing interest. Providing visual cues that assist receivers and senders to decipher messages enhances communication, attendees can also see vital hand/head gestures that help facilitate the flow of the conversation. By seeing these gestures the other attendees are able to grasp pauses in conversations or misunderstandings much faster. Skype and videoconferencing will not be effective if the Internet speed is not able to sync the video and audio. If there are delays or echoes this could have a detrimental rather than a positive effect on communication. Members in this situation may prefer to revert back to audio only or instant messaging as communicating with a delay/echo is annoying and in no means a productive way to communicate. References: Isaacs,