In light of the lecture on Accountability the following quote in the Guideline is important...
"Public offices are accountable
Outsourcing a business activity does not diminish a public office's responsibility to ensure that it is carried out properly and that all requirements for records are met".
Keyword classification: involves grouping records into broad, functionally based areas represented by keywords. Records are further classified by the use of activity descriptors and optional subject descriptors.
Classification: systematic identification and arrangement of business activities and/or records into categories according to logically structured conventions, methods, and procedural rules represented in a classification system. (AS ISO 15489.1, 3.5).
A thesaurus is a tool that supports the classification and management of records, usually at the file level. It ensures that classification terms are used consistently throughout a recordkeeping system. It is a 'controlled language' tool.
A thesaurus may have:
multiple entry points to guide users to preferred terms and correct titles
cross-referencing
scope notes and tips
strict control of language, and
alphabetical or hierarchical presentation.
Functional classification establishes and documents the relationships between records and the business activities they document which is essential in understanding records, and in particular understanding over time.
Australian Library and Information Association. (2005). The library and information sector: core knowledge, skills and attitude. Retrieved from https://www.alia.org.au/about-alia/policies-standards-and-guidelines/library-and-information-sector-core-knowledge-skills-and-attributes
Standards Australia/ISO. (2002). AS/ISO 15489 Information and documentation: Records management. Part1: General; Part2:
Guidelines. About half the price of the ISO version! All Australian standards are available in Curtin Library. Be patient with online
access as Curtin has a very limited number of licences (keep trying). Don't forget to log off when you have finished as others
will be denied access.
About half the price of the ISO version! All Australian standards are available in Curtin Library. Be patient with online
access as Curtin has a very limited number of licences (keep trying). Don't forget to log off when you have finished as others
will be denied access.
About half the price of the ISO version! All Australian standards are available in Curtin Library. Be patient with online
access as Curtin has a very limited number of licences (keep trying). Don't forget to log off when you have finished as others
will be denied access.
About half the price of the ISO version! All Australian standards are available in Curtin Library. Be patient with online
access as Curtin has a very limited number of licences (keep trying). Don't forget to log off when you have finished as others
will be denied access.