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These useful suggestions address the physical problems associated with email that MacLennan has to deal with. They might also improve corporate efficiency by reducing the amount of incoming mail and  the needless proliferation of attachments.

many of the complaints we hear about email occur because many people don’t really know how to effectively use email. 

No need for the person in charge to spend time compiling all the emails, deleting the duplicates, and cutting ‘n pasting a list into a document.

The email read something like, “Can everyone please email me a list of issues with [our system] and then [this person] will go through all the emails make a list in a document.”

I took the essence of it and put it on the wiki on their behalf…we need to discipline people out of old habits.

With respect to current awareness, I too have tried a variety of readers and have settled on a Firefox add on called Wizz. A while back I dutifully went through and organized my several hundred feed subscriptions into categories in Wizz, which shows up as a bookmark extension in a vertical window on the left side of the Firefox browser. I also methodically un-subscribed from all the email newsletters and announcements I had been getting in an effort to simplify my email life.As it turns out, though, I don’t scan my different feeds as religiously as I used to. Instead, I use Wizz to generate and maintain a master OPML file containing all my feed subscriptions that I use as the basis for a My Megite page. Megite as a news aggregator uses my OPML files as the basis for its scan of daily news items. It regularly discovers new items from the people whose RSS feed information is included in my OPML file as well as related items that Megite determines may also interest me. It’s an efficient system that kills two birds with one stone: Megite makes me aware of new stuff published by people in my RSS subscription list.It also incorporates new and related tech news items.

With the wiki, federal agencies compiled a database of 13,496 earmarks in 10 weeks. In the old days, it would have taken six months to get the information to the OMB.

1) Blogs know no boundaries. We're a geographically dispersed company...many employees in San Francisco and many more in Sydney. My team doesn't sit within 10 feet of me or on the same floor for that matter.

3) Blog posts are discoverable by all. If my idea is trapped in an email, it's limited to reaching only the people I send it to. By blogging I can reach anyone in the company. 4) Blog posts are infinite. With a blog, my idea is forever searchable on our internal wiki. So even if my idea is ahead of it's time, someone still might pick it up and find it useful months or years from now.