Group items tagged

Emanuella Grinberg reports on Better By Design including offices, hospitals, etc. The office better by design is open spaces that boost creativity and collaboration. The workplaces of the future - and, in many cases, the present - will have fewer high-walled cubicles and private offices. "The good news? Innovative companies with commensurate budgets are creating offices that bring employees together in colorful communal workstations and collaboration areas, making "The Office" look like a monochrome vestige of a bygone era. And, designers are working with companies to maintain private spaces within open offices where employees can drill down on a report or take an important phone call beyond earshot of colleagues. It's part of the "alone but together" philosophy taking hold in office design, which attempts to balance employee collaboration with privacy in an era when personal space is shrinking,"

Good companion piece to the Genius is Dead NYTimes article

blog post by Kurt Mackey at MongoHQ, a distributed company, on working remotely and how hard it is to come up with an effective system for engaging workers. It is a work in progress. Need firewalls between personal life and work life--sound has to be managed for one thing. Mentions the blending of in-office staff and remote staff and a 'standard' for everyone to use the same collaboration tools, be available via the same channels, and produce documentation of interactions that are important to share. Has a whole section on the practical (and the tools they use to communicate) prefer async communications! Have a central work tool (Compose to record what is being produced each day); day to day communication in Hipchat, use pre-reads to meetings on a Wiki that get updated on Hackpad during the meeting, open mailing lists, Sqwiggle for face time, and Google Hangouts, too. Final recommendation is to "keep iterating" to build a remote friendly culture.

blog post by Jennifer Gilhool, 6.4.2013 "You are connected to work 24/7. You don't need your lap top to be connected. You are connected via BlackBerry, iPhone and iPad to name just a few. These devices no longer provide flexibility. Instead, they tether you to the office. They enable you to work all the time and anywhere. And, now, many companies believe that is the definition of flexibility: "'What flexibility means today is not part time,' the head of work-life at one large organization told me recently. 'What people want is the ability to work anytime, anywhere.' That's true if your target labor pool is twenty-somethings and men married to homemakers. The head of HR at another large organization asked, when I described the hours problem, 'What do you mean, how can we get women to work more hours?'" - Why Men Work So Many Hours, Joan C. Williams, May 29, 2013 Harvard Business Review Why Your Manager Doesn't Want You To Innovate Ron Ashkenas Ron Ashkenas Contributor LinkedIn: Busting 8 Damaging Myths About What It Can Do For Your Career 85 Broads 85 Broads Contributor Someone has taken the "human" out of "Human Resources" departments across America. And, this behavior is not limited to operations in America. I work for a multi-national corporation that cannot seem to wean itself from the 24 hour work day. Colleagues in China often begin their day with a 6:00 a.m. meeting and end it with a meeting that begins at 10:00 p.m. or, worse, 11:00 p.m. To combat this problem, the company leadership agreed to a global meeting policy. The policy provides that global meetings should occur only between the hours of 6:00 a.m. and 9:00 p.m. and that no meetings should occur on Friday nights in Asia Pacific. Further, the policy provides a 10 hour fatigue rule. In other words, there should be 10 hours between your last meeting of the day and your first meeting on the next day. First, if you need a global meeting policy, you are in

great review of impact of Slack group chat tool on offices and productivity, Annalee Newitz, March 9, 2016.  

Forbes 9/02/2013. Kerry Hannon suggests 10 tips from working at home. In addition to the tips about designating a space, etc. Kerry also talks about the challenge in convincing others you can manage other people when you telecommute. Use a digital way to "show up" at the office, be an online extrovert to keep your face and presence known to those in the office.

LA Times article by Matt Pearce, January 20, 2013 on infrequent Office MAx customer who received a solicitation from Office Max with his name on it followed, by "Daughter Killed in Car Crash." How did the company get the information and why did it appear on the envelope because the recipient had lost his daughter in a car crash a year before?

Short interview with woman--Gayle Bennett--who wrote about taking her business virtual. Looks interesting: Flex: The Virtual Office Advantage.

Yammer site with features, mobile use, admin, and activation info. Trial is free, then you have to pay to use along with paying for office integration.

Interesting and VALUABLE links-rich how-to blog post by Wade Foster at Zapier, a distributed company, June 27, 2013 on managing remote teams. Identifies excellent resources elsewhere assembled by practitioners in remote work places. Identifies three key things: team, TOOLS (great list for work team), and processes for success. Team--hire doers, hire people you can trust, trust the people you hire, hire people who can write, hire people who are okay without a social workplace Tools--Campfire for virtual office; Sqwiggle, a persistent video chat room that takes a picture of you every 8 seconds which people can see on their computers and instant video chat; email, Trello for joint to-do list; GitHub for issues and pull requests; iDoneThis for daily digest of accomplishments--notes that "it is great for personal use as well because it can help build habits." Also Chrome profiles, LastPass Enterprise, Draft for easily versioning drafts, and Google Docs, Hello sign (for signatures without hassle of scanning, etc.), and Google Talk Processes--everyone does support on regular schedule to stay close to customers; a culture of shipping, weekly hangouts, weekly learning, monthly one on ones, culture of daily feedback

Updated blog post by Linda Stone on screen and email apnea, Huffington Post, May 7, 2012. Eighty percent of us seem to have it. I broke the story about it in early 2008 on the Huffington Post, and called the phenomenon, "email apnea." Later in 2008, in talks and interviews, I referred to it interchangeably as "email apnea" and also, as "screen apnea." Definition: Shallow breathing or breath holding while doing email, or while working or playing in front of a screen. Excerpt: Recently, researchers, Gloria Mark, Stephen Voida, and Anthony Cardello, have made headway into formally validating the impact of email, using HRV. Why are we doing this? Our posture is often compromised, especially when we use laptops and smartphones. Arms forward, shoulders forward, we sit in a position where it's impossible to get a healthy and full inhale and exhale. Further, anticipation is generally accompanied by an inhale -- and email, texting, and viewing television shows generally includes a significant dose of anticipation. Meanwhile, the full exhale rarely follows. The stress-related physiology of email apnea or screen apnea is described in some detail in my 2008 post, linked to above. What's the remedy? A new way of interacting with technologies that I call: Conscious Computing. Technologies like the Heartmath emWave2, Huffington Post's GPS for the Soul, and a variety of optimal breathing techniques, can support us in using technologies in healthier ways. Instead of sending an email, call or walk over to your colleague's office. And there's always that other possibility: every now and then, just turn everything off. When you text or use email on your smartphone, when you check and respond to your email, are you breathing or do you hold your breath? Is it worse when you're using a laptop vs. an iPad? How might you incorporate some of the remedies?

from Zenhabits.net. Although from 2008, it has a great list of how to stay healthy when working from home. Most of this list can translate to office too!

The "work from home" phenomenon is thoroughly explored in this illuminating new book from bestselling 37signals founders Fried and Hansson, who point to the surging trend of employees working from home (and anywhere else) and explain the challenges and unexpected benefits. Most important, they show why - with a few controversial exceptions such as Yahoo -- more businesses will want to promote this new model of getting things done.

From Inc. by Christina Desmarais, August 14, 2013. Good advice about dealing with family members, friends, other phone calls while using a home office. Also, names some tools to help keep up with collaborative projects and work teams: Hipchat for group chatting, Trello or Asana for project management, Expensify for tracking expenses and submitting expense reports, and Sqwiggle which keeps your webcam on so co-workers can see you work.

another good blog post by Megha Rodriguez on what's lying around our offices that might actually be profitable for us and others to know

Using video chat. Google hangouts, new technology to have virtual happy hours to create a feeling of connection, personal relationships in business settings.

Something for us to sponsor?

"-- Nearly half of new microbusinesses are women-owned -- Many microbusiness owners are pulling double duty, depending on a second job to make ends meet -- Despite struggles, 69 percent of microbusiness owners say they have the ideal job -- Microbusinesses would rather spend more time serving customers than taking time off WASHINGTON & BENTONVILLE, Ark.--(BUSINESS WIRE)--April 03, 2014-- One in three microbusiness owners (31%) depend more on a second job for their personal income than they do on their business, yet 69 percent say owning their business is the ideal job, according to the new Sam's Club/Gallup Microbusiness Tracker. In collaboration with Gallup, Sam's Club unveiled a new quarterly tracking poll today focused on America's smallest businesses -- microbusinesses -- with five or fewer workers. With more than 25 million microbusinesses in the United States*, they account for approximately 10 percent of all American jobs across a broad spectrum of businesses, such as pizza shops and cafes, convenience stores, pet groomers, mechanics, offices, day care centers and more. The results of the inaugural Sam's Club/Gallup Microbusiness Tracker provide new insights into the preparedness, concerns and needs of America's vital microbusiness segment. The results reflect 868 phone interviews made in March 2014 with companies of five or fewer employees."

Commencement speeches at different colleges, June 15, 2014 Harvey Mudd College Beth Shapiro, evolutionary biologist "Your unique education has prepared you for careers at the cutting edge of innovation. This is both good news and bad news. It's good news because you're probably going to find a job, it will pay well, and it will be intellectually fulfilling. It's bad news because whatever you thought you were training for when you started this exercise might not actually exist anymore. Five years ago, when you guys were deciding where to go to college, there were very few mobile-app developers or big-data architects, and there certainly weren't any chief listening officers for social media outlets. It's hard to imagine where the next five years will go, but it's kind of fun to do so. ... Who knows, but you guys are going to be among the people that are actually making it happen. And it'll be awesome, as long as you're willing to take some risks and step outside of your comfort zone. When an opportunity arises, take it." UNC at Chapel Hill Atul Gawande, doctor and writer "Ultimately, it turns out we all have an intrinsic need to pursue purposes larger than ourselves, purposes worth making sacrifices for. People often say, 'Find your passion.' But there's more to it than that. Not all passions are enough. Just existing for your desires feels empty and insufficient, because our desires are fleeting and insatiable. You need a loyalty. The only way life is not meaningless is to see yourself as part of something greater: a family, a community, a society. ... the search for purpose is really a search for a place, not an idea. It is a search for a location in the world where you want to be part of making things better for others in your own small way. It could be a classroom where you teach, a business where you work, a neighborhood where you live. The key is, if you find yourself in a place where you stop caring - where your greatest conce

article by Martin Dewhurst and Paul Willmott, September 2014 on new leadership skills required in age of new information technologies Machines force executives and senior leaders to: 1. open up their companies through crowdsourcing and social platforms within and across organizational boundaries 2. create data sets worthy of the most intelligent machines 3. "let go" in ways that run counter to a century of OD 4. executives...able to make the biggest difference through the human touch. ...questions they frame, their vigor in attaching exceptional circumstances highlighted by increasingly intelligent algorithms ... tolerating ambiguity and focusing on the "softer" side of management to engage the organization and build its capacity for self-renewal. 5. turbocharged data-analytics strategy, a new top-team mind-set, fresh talent approaches, and a concerted effort to break down information silos...transcend number crunching..."weak signals" from social media and other sources also contain powerful insights and should be part of the data-creation process. 6. ...early movers will probably gain insights of unstructured data, such as email discussions between representatives or discussion threads in social media. 7. ...dashboards don't create themselves. Senior executives must find and set the software parameters needed to determine, for instance, which data gets prioritized and which gets flagged for escalation. 8. ...odds of sinking under the weight of even quite valuable insights grow as well. Answer: democratizing it: encouraging and expecting the organization to manage itself without bringing decisions upward. ...business units and functions will be able to make more and better decisions on their own. 9. 8 will happen even as the CEO begins to morph into a "chief experimentation officer," who draws from acute observance of early signals to bolster a company's ability to experiment at scale. 10. need to "let go" will be more significant and the discomfort of s

lovely blog post by Cathy Davidson as she and a Task Rabbit driver talked about his college study to become a successful entrepreneur as he moved her bookcase from one office to another in Manhattan, July 14, 2015

interesting service, more expensive than Adobe Connect, but allows both of us to use it freely.