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If you are evaluating ECM solutions, particularly if you are interested in cost, you need to take a look at Alfresco’s TCO Whitepaper. In it, Alfresco uses licensing numbers they snagged from the United States government to compare the first year costs of their solution with EMC/Documentum, OpenText, and Sharepoint.

Alfresco does a good job of avoiding Marketing speak for the most part and simply laying out the facts.

The paper shows that for document management plus collaboration and integration with SharePoint, you’d have to pay EMC/Documentum $863,937.98 for a 1000 user configuration as opposed to $318,738 for SharePoint and $33,500 for Alfresco for similarly-sized systems with equivalent functionality. Those numbers exclude the supporting infrastructure software.

Document management systems Alfresco Cognidox ColumbiaSoft Content Manager Computhink's ViewWise DocCenter's DocLanding DocPoint Documentum Filehold FileNet Hummingbird DM Hyland Software's OnBase ImageNow by Perceptive Software ImagePlus Infonic Document Manager UK Interwoven's Worksite Invu ISIS Papyrus KnowledgeTree Laserfiche Livelink Main//Pyrus DMS M-Files Nuxeo O³Spaces Objective OpenKM Oracle's Stellent Questys Solutions Redmap Report2Web SAP KM&C SAP Netweaver Saperion Scanfile SharePoint Teamwork TRIM Context Version One Ltd Xerox Docushare

A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. The term has some overlap with the concepts of Content Management Systems and is often viewed as a component of Enterprise Content Management Systems (ECM) and related to Digital Asset Management, Document imaging, Workflow systems and Records Management systems. Contract Management and Contract Lifecycle Management (CLM) can be viewed as either components or implementations of ECM.

Content Management Interoperability Services (CMIS) [1] is a standards proposal consisting of a set of Web services for sharing information among disparate content repositories that seeks to ensure interoperability for people and applications using multiple content repositories. EMC, IBM, Microsoft, Alfresco, Open Text, SAP and Oracle have joined forces to propose CMIS, the first Web services technical specification for exchanging content with and between Enterprise Content Management (ECM) systems. The standards proposal has been registered for public comment with OASIS.