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The reality of any new technology, security or otherwise, rarely lives up to its promise. Once you move past the bright sheen of the product brochures and top-level user interfaces, only the practicalities of implementing the product in the real world remain. This is especially true of newer technologies we have little prior experience with, where our product expectations are defined by marketing, the press, and the rare peer reference. It's only after these tools are tested in the real world, under full production conditions, that we really start learning how to either best implement them, or kick them back to the vendor for a little more polish (and a compelling business use). Data loss prevention (DLP) is one of the most promising, and least understood, security technologies to emerge during the last few years. It dangles promises of ubiquitous content protection before our eyes, with shadows of complexity and costs glooming over its shoulder. As with everything, the reality is somewhere in-between. We've interviewed dozens of DLP users (including our own contacts, random volunteers and vendor references) to find out how DLP works in the trenches of the real world. The result is a collection of lessons learned and use cases to help you avoid common pitfalls while deriving maximum value. Lesson 1: Users are confused by a confusing market Lesson 2: Full DLP solutions take more effort to deploy, but are more effective and easier to manage Lesson 3: Set the right expectations and workflow early Lesson 4: Poor identity management hinders good DLP Lesson 5: False positives are a manageable concern Lesson 6: Progressive deployments are most effective Lesson 7: Endpoint DLP is still more limited than network or discovery Lesson 8: Content discovery is hot

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"CRM systems are full of data that's valuable to your company. Or at least, it better be. But CRM systems are not at the top of the list for external hackers, so why should it be on your priority list for an ILP/DLP system? Let's start by clearing up a misconception: the external hacker is rarely your biggest concern, particularly for a CRM system. The most dangerous breaches come from your own employees, particularly the disgruntled ones. Given the number of layoffs and the turnover of sales reps these days, the risk has grown. Your employees not only have access to a significant amount of data, but also know what the data means and how to separate the marginal from the important."

Ignorance is bliss!

IT professionals are under pressure from upper level executives to open the floodgates to the latest Web-based platforms, relaxing Web security policy, according to a new survey of 1,300 IT managers. The survey, conducted by independent research firm Dynamic Markets Ltd., was commissioned by Web, DLP and email security vendor Websense Inc. Dynamic Markets conducted interviews with IT managers in Australia, Canada, China, France, Germany, Hong Kong, India, Italy, the U.K. and the U.S. Nearly all those surveyed said they allow access to some Web-based services, such as webmail, mashups and wikis. But more employees are turning to online collaboration platforms; some are turning to Google Apps, which are integrated with Google's Gmail platform, and others are turning to popular social networking sites, such as Twitter and Facebook. Some users are bypassing Web security policy to access the services, according to 47% of those surveyed.