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Gary Edwards

3 steps to digitizing your work for maximum productivity | CIO - 0 views

www.cio.com/...-for-maximum-productivity.html

Office-365 productivity Cloud-Productivity-Platform

shared by Gary Edwards on 02 Jul 15 - No Cached
  • Why go digital?One advantage for businesses to ditch paper– and perhaps the single most important factor – is convenience. Digital data is both highly searchable, and is also easily transferrable. What’s more, the mature state of cloud services today means that you can expect the information you store online to be available across whatever devices you may own -- be it a smartphone, tablet, PC laptop, Mac computer – or even a Web browser at a cybercafé or hotel lobby when on a vacation.Digital documents are also clearly suited to data backup. Despite the calibration required to get things set up in a way that works for you, it’s infinitely easier to make a copy of digital data versus photocopying stacks of printed invoices or bills. And a growing list of cloud storage services (Dropbox and SugarSync, to name two) have taken document storage a step further by saving multiple versions of a doc so you can revert to earlier versions of a document if necessary.
  • Finally, digitization opens the door to greater levels of collaboration at work by making it easy to collaborate with coworkers on only the relevant data. On this front, an entire generation of online tools are available for a diverse range of tasks such as time tracking (Toggl), project management (Asana) and collaboration (Yammer) – of which all are captured digitally without printing out a single piece of paper.So how should you go about joining the digital document revolution? More like this 12 Evernote hacks and apps for power users 8 time-saving productivity hacks 20 uses for Evernote that you probably haven’t thought of yet on IDG Answers How to disable the Windows button on a Microsoft Surface tablet?
  • 1. Choose a digital notebook systemOne of the starting points for digitizing your business docs is to decide on a platform for filing away notes, ideas and documents. Not only does it serve a critical role as a virtually unlimited digital repository for filing important details, charts, audio clips or screen grabs, a good digital system will make it easy to organize and find the information when you need it.
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  • Microsoft OneNoteThe popular Microsoft OneNote allows you to enter rich text, images, media files or even drawings into fully searchable notebooks. OneNote works on a variety of platforms, including Windows PCs, Mac computers, Android and iOS devices, and even from a Web browser.The strength of OneNote is its support for freeform data, with complete freedom to align (or misalign) text and all supported objects. The latest version also adds Optical Character Recognition (OCR) for images, making it easy to search for specific words within new images, and adds support for Dropbox on top of Microsoft’s own OneDrive cloud storage service.
  • EvernoteEvernote is another popular, free, online note-taking service. It offers effectively unlimited storage, albeit with a monthly upload cap (which is much larger for users willing to shell for one of the two fairly inexpensive tiers). The advantage of Evernote is its support for an incredibly diverse list of platforms, which includes native support on the BlackBerry 10 smartphone, third-party clients for Linux, and even scanners with the capability to scan straight into Evernote.Notebooks can be shared among multiple users – including those without a paid account – while individual notes can be shared publicly with a unique URL. Evernote also saves multiple versions of a document, which ensures that any accidental edits can be undone. Finally, paid users get to work offline, and can utilize the service to conduct text searches through Office docs and PDFs, as well as stored in Evernote.
  • Other optionsFor those of us who keep a to-do list, Trello and Todoist are digital equivalents that can facilitate collaboration with colleagues. Google Keep captures notes, lists, photo and audio via supported Web browsers and mobile devices. Finally, there is the text-only SimpleNote, or even the Notes feature in Microsoft’s Office 365 or an on-premises Exchange Server deployment.
  • 3. Effortlessly digitize legacy dataHaving the tools and the capability to natively capture your notes, docs and the like in digital form is a good thing. But that doesn’t mean you’re going to stop receiving paper bills, invoices, statements, receipts, business cards, product brochures and other printed material.One of the best ways to minimize ink-on-paper collateral is to aggressively digitize all documents whenever possible. You have a variety of options. The easiest is to use a smartphone app such as Scanner Pro to quickly capture everything from business cards to paper printouts. Quality may vary, however, depending on such environmental factors as lighting and the quality of your smartphone’s camera.
  • A more robust alternative is to make use of an automatic sheet-fed scanner – such as the NeatConnect Wi-Fi scanner – to scan printed sheets straight to OneNote or Evernote. Portable scanners also exist, such as the battery-powered Doxie Go Wi-Fi and Doxie Flip. The former lets you scan wirelessly to an iPad or iPhone, while the latter is best described as a portable flatbed scanner that can be inverted to scan items that are fixed in place, or which are too thick to pass through a sheet-fed scanner.
  • Finally, the Fujitsu ScanSnap SV600 is a deskbound scanner that simplifies digitizing magazines and bound books. Items are placed face-up on its scanning mat. The scanning takes about three seconds to dump into a USB-connected computer. Any curvature in the pages is automatically smoothed out via software, resulting in a high quality capture.Depending on your needs, the ScanSnap SV600 could allow you to continue scribbling down your ideas and notes in a physical notebook, yet be able to quickly scan the physical pages into their digital notebook of choice at the end of each day.
  • Of course, this is just the tip of the iceberg when it comes to digitizing your work. There are hundreds of tools that exist to facilitate the full range of business activities and processes without ever having to involve a single printed sheet.
  • Gary Edwards on 02 Jul 15
     
    "From the earliest days as a marketing slogan, the elusive concept of the so-called paperless office may finally be taking shape, if anecdotal evidence is anything to go by. A growing number of small businesses and startups, unencumbered by legacy processes, are quietly ditching printouts for an all-digital ecosystem, buoyed by soaring BYOD ownership and growing familiarity with a plethora of cloud services. IT Resume Makeover: How to add flavor to a bland resume Don't count on your 'plain vanilla' resume to get you noticed - your resume needs a personal flavor to READ NOW Perhaps not-so-surprisingly, the driving factors are collaboration and productivity, as opposed to any ecological or "green" concerns. With this in mind, we take a look at the advantages of going digital, and outline how workers can embrace this new digital-first paradigm to collaborate more, do things faster and work more efficiently than ever."
Gary Edwards

Evernote founder Phil Libin creating incubator for bots - Business Insider - 0 views

www.businessinsider.com/ting-incubator-for-bots-2016-3

Phil-Libin Evernote Bots Conversational-UI

shared by Gary Edwards on 23 Mar 16 - No Cached
  • Gary Edwards on 23 Mar 16
     
    "he's found the most exciting thing he's seen since the iPhone emerged: bots. Specifically, chat bots that interact intelligently with people as they use apps, providing useful information before they even know they want it. "In 2007, I had this vision when I first touched my very first iPhone where I kind of understood what the next five years would bring, and I haven't had that kind of clarity since," he told us in a conversation at Y Combinator's demo day on Tuesday. "And now, I have the same kind of feeling about bots, about conversational UIs." Bots are at the heart of how Facebook, Apple, Google, and smaller companies like Atlassian and Slack are transforming how messaging works. These leaders are beyond sending simple text messages, and evolving chat into a whole tech platform almost like an operating system, where others can plug their own apps in and create entirely new functions."
Gary Edwards

How to Install Remix OS on PC and Laptop as Dual Boot - Tutorial | TechGlobeX - 0 views

www.techglobex.net/...on-windows-os-x-pc-laptop.html

Remix Android Remix-OS

shared by Gary Edwards on 08 May 16 - No Cached
  • Gary Edwards on 08 May 16
     
    "Remix OS is an Android based portable mobile operating system works similar like Windows, OS X and Linux (Ubuntu) desktop operating systems. Remix user interface comes with user-friendly options, features and functions i.e. minimize, maximize and close buttons on every program or software screens, start menu button on desktop home screen, taskbar, windows with title bar, multitasking in multi-windows, notification center, regular software updates etc. Some pre-installed android apps and games such as; Google Play Store, Google Chrome, Microsoft Office, E-Mail App, Twitter, Pinterest, Facebook, Evernote, Keyboard, Advanced File Manager and lots more. Remix OS users can even use mouse similar to Windows, OS X and Linux (Ubuntu) to perform operations like; double-click, left-click or right-click. As currently, Android is officially available for Smartphones and Tablets devices only, being an open-source, Remix OS is very useful for developers, testers and general public users to experience latest Android platform on bigger display screens."
Gary Edwards

5 ways Dropbox Paper could have an edge over Google Docs | PCWorld - 0 views

www.pcworld.com/...-an-edge-over-google-docs.html

DropBox Google-Docs gDocs Office-365 Productivity

shared by Gary Edwards on 03 Sep 16 - No Cached
  • Comments: You can add comments to any part of a document by highlighting the relevant line of text. In the toolbar that pops up, click the speech bubble. Your comment will appear in the right margin. Add an @ mention to alert your colleague. Attribution: Paper displays an author’s name next to any text they contributed—even if the text is copy and pasted from another Paper document. Task lists: You an create lists of to-do items in any document by highlighting text and clicking the check-mark icon in the popup toolbar. Then put @ mentions next to each task to assign them.
  • The ability to track document changes is an essential feature in any collaboration tool. Paper makes it exceedingly simple. Just click the three-dot icon in the upper right of the document and you’ll be able to see all that document’s changes and who made them along with the comment history.
  • Gary Edwards on 03 Sep 16
     
    "Dropbox Paper, which was announced last October, is now in open beta. Given that the collaborative writing tool is going head-to-head with well-loved apps like Google Docs and Evernote, I couldn't wait to get an early look. Though Paper is clearly still a work in progress, I'm impressed with its simple design, thoughtful features, and especially its ease-of-use. Here are five features that are especially promising."
Gary Edwards

Software is eating innovation: How trapped is your company? | ZDNet - 0 views

www.zdnet.com/...has-software-eaten-innovation

Cloud-Productivity-Platform

shared by Gary Edwards on 16 Apr 16 - No Cached
  • Gary Edwards on 16 Apr 16
     
    "Startups and corporations alike are distributing free software that would have been worth millions a few years ago to gain visibility and use case credibility, but software is an ever cheaper resource... I added '(paying)' in the Drucker quote above for a reason... Last year I wrote a piece here praising and ruminating on Microsoft's brilliant business strategy in perpetuating document work flows to keep their 'Office' suite cash cow producing vast seat licensing riches. You can't blame Microsoft for perpetuating their paying business model, only yielding to threats by either buying them (Yammer, for example) or making their competing products free to scorch earth competitors out of existence by starving them of revenue (One Note to knock out Evernote). What's good for Microsoft and other high-tech vendors isn't necessarily good for their customers in an era where differentiation and innovation are ever more key in order to 'create a paying customer.' As legacy enterprise software value depreciates and becomes ever more brittle and cumbersome as it ages, a great deal of thought has to go into what unique architecture will differentiate and provide competitive advantage going forward. Innovative marketing penetration of digital channels buys time but isn't core digital innovation."
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