Guideline 15 - Developing and implementing a keyword thesaurus - State Records NSW - 0 views
www.records.nsw.gov.au/...guideline-15
guideline developing keyword thesaurus state nsw records records management
shared by Joanne S on 10 May 13
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Thesaurus: a controlled list of terms linked together by hierarchical, associative or equivalence relationships. (AS ISO 15489.2, 4.2.3.2).
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Keyword thesaurus: a records management thesaurus based on functions and following the principles of keyword classification.
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develop, implement, maintain and review a keyword thesaurus for use in records management.
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Keyword classification: involves grouping records into broad, functionally based areas represented by keywords. Records are further classified by the use of activity descriptors and optional subject descriptors.
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Classification: systematic identification and arrangement of business activities and/or records into categories according to logically structured conventions, methods, and procedural rules represented in a classification system. (AS ISO 15489.1, 3.5).
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A thesaurus is a tool that supports the classification and management of records, usually at the file level. It ensures that classification terms are used consistently throughout a recordkeeping system. It is a 'controlled language' tool.
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A thesaurus may have: multiple entry points to guide users to preferred terms and correct titles cross-referencing scope notes and tips strict control of language, and alphabetical or hierarchical presentation.
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Functional classification establishes and documents the relationships between records and the business activities they document which is essential in understanding records, and in particular understanding over time.
