Ten Steps To Make Sure A Successful Video Or Web Conference - 0 views
started by Walsh Guthrie on 24 May 13
started by Walsh Guthrie on 24 May 13
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1. Ensure every one of your guests has enough bandwidth at his / her place.
There is nothing more frustrating than wanting to watch a video online once you just dont have sufficient bandwidth to obtain it all. If your person doesnt have sufficient bandwidth there will be latency setbacks and he or she'll not manage to benefit from the experience or participate properly. The amount of bandwidth that's required varies from system to system and also in accordance with what features you'll be using during the discussion. Characteristics such as video, audio, screen and application sharing have different requirements. Check with your vendor or service to find out what the minimum bandwidth requirements are, and then make certain every one of your locations does indeed have enough bandwidth.
2. Test your web cameras to-see that they are working precisely.
If movie will soon go here for more info be involved at the locations, make sure that the place has tested their camera to ensure that every thing is working satisfactorily. Ultimately, all cameras ought to be tested from within the video or web conferencing system you will be using. A camera that is working fine in one program may possibly work differently within still another system. Examine it in advance so you will not have any surprises on-the day of the meeting.
3. Check always your sound equipment ahead of time.
If VoIP (audio) will be used from within the conference itself, make certain that all attendees have the proper tools needed, whether these tools are microphones, headphones and speakers.
4. Source your participants with appropriate access information before the meeting.
If audio will be performed via an conference call, make certain all people have the access number to dial into and the PIN (Personal Identification Number) they'll need to access the call.
5. Conduct a trial-run of the presentation ahead of the convention time.
The speakers or leaders of the conference should exercise ahead of time. In case a demonstration will be concerned, be sure that whoever will be offering any material has tried this the main video or web conferencing system. The demonstration that's to be utilized must be shown to another party BEFORE the date of the actual conference.
6. Supply net access information to your participants well prior to the meeting.
Ensure that all your members know how to access the internet conference room and video. Send an e-mail "link" to each person well before the meeting in order that they will be able to easily access the meeting once the time and time has arrived.
7. Get the maximum amount of education as you can in the video or web meeting system that you will be using.
The host must be very familiar and comfortable with the video or web conferencing system they are going to use. If training is provided by your vendor or supplier, then take advantage of this to be able to become more acquainted with the system. Knowledge of the device will allow you to to host a flawless meeting or conference.
8. Conduct a test meeting before the special day.
Most of all! Perform a meeting or two before the time of the "big" meeting. Tests may help you eliminate as much surprises as possible before you collect all your delegates. A meeting without any technical secrets may go far to help you accomplish the objectives of one's meeting.
The key to an effective online conference, whether a conference, a video conference or a mixture of the 2, is preparation, preparation and preparation. The more you make and the more you practice, the higher your web meetings is going to be.