Sometimes there is frantic need to create links in database table to web pages, files, folders, images, etc. Access 2010 provides a convenient way to link up data field values with anything to complement the database in much better way. In this post we will guide you on creating a table field having Hyperlink data type.
To start off with, launch Access 2010 and navigate to Create tab and click Table.
createtable1 Create Hyperlink Field In Access 2010 - www.office.com/setup
It will create a new table namely Table1. Right-click newly created table and select Design View to add fields with specific Data types.
table11 Create Hyperlink Field In Access 2010 - www.office.com/setup
Enter an appropriate table name and start adding fields. We will be entering some generic table fields with their data types such as, ID, Name, Phone Number, Email and other Links.
design view - www.office.com/setup
Select Email table field and under data type options, select Hyperlink.
select hyperlink - www.office.com/setup
Repeat the procedure for assigning Hyperlink data field for other fields as well.
hyperlink other - www.office.com/setup
Now close the Design view and save the changes made. Open the database table in Datasheet view. Start filling out table fields with values. In Hyperlink assigned data fields, you will notice that on entering values it will automatically turns them into blue, indicating linked data.
hyerplinks created - www.office.com/setup
Now we will move to editing Hyperlinks. In Email field, highlight the email address and right-click to select Edit Hyperlink.
edit hyperlink - www.office.com/setup
It will instantly open Edit Hyperlink dialog. Under E-mail address box, enter the email address, and from Subject box, write the subject of the mail. Click OK.
edit hyperlink 1] - www.office.com/setup
Upon clicking on hyperlink, it will immediately open Outlook mail compose window, with specified email address and subject inserted.
email open - www.office.co
WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION
www.office.com/setup Blogs: If you need to share information from your database with someone but don't want that person actually working with your database, consider creating a report. Reports allow you to organize and present your data in a reader-friendly, visually appealing format. Access makes it easy to create and customize a report using data from any query or table in your database.
In this lesson, you will learn how to create, modify, and print reports.
Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example.
Watch the video below to learn more about creating reports.
TO CREATE A REPORT:
Reports give you the ability to present components of your database in an easy-to-read, printable format. Access lets you create reports from both tables and queries.
Open the table or query you want to use in your report. We want to print a list of cookies we've sold, so we'll open the Cookies Sold query.
The Cookies Sold query - www.office.com/setup
Select the Create tab on the Ribbon. Locate the Reports group, then click the Report command.
Clicking the Report command - www.office.com/setup
Access will create a new report based on your object.
It's likely that some of your data will be located on the other side of the page break. To fix this, resize your fields. Simply select a field, then click and drag its edge until the field is the desired size. Repeat with additional fields until all of your fields fit.
Resizing fields in the report - www.office.com/setup
To save your report, click the Save command on the Quick Access Toolbar. When prompted, type a name for your report, then click OK.
Saving and naming the report - www.office.com/setup
Just like tables and queries, reports can be sorted and filtered. Simply right-click the field you w
WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION
www.office.com/setup Blogs: Access offers several options that let you design and run queries that return exactly the information you're looking for. For instance, what if you need to find out how many of something exists within your database? Or what if you would like your query results to automatically be sorted a certain way? If you know how to use query options in Access, you can design almost any query you want.
In this lesson, you'll learn how to modify and sort your queries within Query Design view, as well as how to use the Totals function to create a query that can perform calculations with your data. You'll also learn about additional query-building options offered in Access.
Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example.
Watch the video below to learn more about modifying queries.
MODIFYING QUERIES
Access offers several options for making your queries work better for you. In addition to modifying your query criteria and joins after you build your queries, you can choose to sort and hide fields in your query results.
TO MODIFY YOUR QUERY:
When you open an existing query in Access, it is displayed in Datasheet view, meaning you will see your query results in a table. To modify your query, you must enter Design view, the view you used when creating it. There are two ways to switch to Design view:
On the Home tab of the Ribbon, click the View command. Select Design View from the drop-down menu that appears.
Switching to Design View with the View command on the Ribbon - www.office.com/setup
In the bottom-right corner of your Access window, locate the small view icons. Click the Design View icon, which is the icon farthest to the right.
Switching to Design View using the View Icon - www.office.com/setup
Once in Desig
WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION
www.office.com/setup Blogs: After creating a form, you might want to modify its appearance. Formatting your forms can help make your database look consistent and professional. Some formatting changes can even make your forms easier to use. With the formatting tools in Access, you can customize your forms to look exactly the way you want.
In this lesson, you will learn how to add command buttons, modify form layouts, add logos and other images, and change form colors and fonts.
Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example.
Watch the video below to learn more about formatting forms in Access.
FORMATTING FORMS
Access offers several options that let you make your forms look exactly the way you want. While some of these options-like command buttons-are unique to forms, others may be familiar to you.
COMMAND BUTTONS
If you want to create a way for users of your form to quickly perform specific actions and tasks, consider adding command buttons. When you create a command button, you specify an action for it to carry out when clicked. By including commands for common tasks right in your form, you're making the form easier to use.
Access offers many different types of command buttons, but they can be divided into a few main categories:
Record Navigation command buttons, which allow users to move among the records in your database
Record Operation command buttons, which let users do things like save and print a record
Form Operation command buttons, which allow users to quickly open or close a form, print the current form, and perform other actions
Report Operation command buttons, which offer users a quick way to do things like preview or mail a report from the current record
TO ADD A COMMAND BUTTON TO A FORM:
In Form Layou
WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION
www.office.com/setup Blogs: Access offers several advanced options for creating and modifying reports. The Report Wizard is a tool that guides you through the process of creating complex reports. Once you've created a report-whether through the Report Wizard or the Report command-you can then format it to make it look exactly how you want.
In this lesson, you'll learn how to use the Report Wizard to create complex reports. You'll also learn how to use formatting options to format text, change report colors and fonts, and add a logo.
Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example.
Watch the video below to learn more about the Report Wizard in Access.
THE REPORT WIZARD
While using the Report command is a quick way to create reports from the current object, it's not as helpful if you want to create a report with data from multiple objects. The Report Wizard makes it easy to create reports using fields from multiple tables and queries. It even lets you choose how your data will be organized.
TO CREATE A REPORT WITH THE REPORT WIZARD:
Select the Create tab and locate the Reports group. Click the Report Wizard command.
Clicking the Report Wizard command - www.office.com/setup Blogs
The Report Wizard will appear. In the procedures below, we'll discuss the different pages in the Report Wizard.
The Report Wizard dialog box - www.office.com/setup Blogs
STEP 1: SELECT THE FIELDS TO INCLUDE IN YOUR REPORT
Click the drop-down arrow to select the table or query that contains the desired field(s).
Selecting a table that contains fields to include in the report - www.office.com/setup Blogs
Select a field from the list on the left, and click the right arrow to add it to the report.
Adding fields to a report - www.office.com/setup Blogs
WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION
www.office.com/setup Blogs: Once your slide show is complete, you'll need to learn how to present it to an audience. PowerPoint offers several tools and features to help make your presentation smooth, engaging, and professional.
Optional: Download our practice presentation.
Watch the video below to learn more about presenting your slide show.
PRESENTING A SLIDE SHOW
Before you present your slide show, you'll need to think about the type of equipment that will be available for your presentation. Many presenters use projectors during presentations, so you might want to consider using one as well. This allows you to control and preview slides on one monitor while presenting them to an audience on another screen.
TO START A SLIDE SHOW:
There are several ways you can begin your presentation:
Click the Start From Beginning command on the Quick Access Toolbar, or press the F5 key at the top of your keyboard. The presentation will appear in full-screen mode.
clicking the Start From Beginning command on the Quick Access Toolbar - www.office.com/setup
Select the Slide Show view command at the bottom of the PowerPoint window to begin a presentation from the current slide.
Switching to Slide Show view from the Status bar in the lower-right corner - www.office.com/setup
Go to the Slide Show tab on the Ribbon to access even more options. From here, you can start the presentation from the current slide and access advanced presentation options.
starting a presentation from the Slide Show tab - www.office.com/setup
TO ADVANCE AND REVERSE SLIDES:
You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. Alternatively, you can use or arrow keys on your keyboard to move forward or backward through the presentation.
You can also hover your mouse over the bottom-left and click the arrows to move forward or backward.
hovering the mouse to access navigation buttons in Slide Show view - www.office
WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION
www.office.com/setup Blogs: Excel is a spreadsheet program that allows you to store, organize, and analyzeinformation. While you may believe Excel is only used by certain people to process complicated data, anyone can learn how to take advantage of the program's powerful features. Whether you're keeping a budget, organizing a training log, or creating an invoice, Excel makes it easy to work with different types of data.
Watch the video below to learn more about Excel.
GETTING TO KNOW EXCEL
If you've previously used Excel 2010 or Excel 2013, then Excel 2016 should feel familiar. If you are new to Excel or have more experience with older versions, you should first take some time to become familiar with the Excel interface.
THE EXCEL INTERFACE
When you open Excel 2016 for the first time, the Excel Start Screen will appear. From here, you'll be able to create a new workbook, choose a template, and access your recently edited workbooks.
From the Excel Start Screen, locate and select Blank workbook to access the Excel interface.
The Excel Start screen - www.office.com/setup
Click the buttons in the interactive below to become familiar with the Excel interface.
- www.office.com/setup
WORKING WITH THE EXCEL ENVIRONMENT
The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks in Excel. The Backstage view gives you various options for saving, opening a file, printing, and sharing your document.
THE RIBBON
Excel 2016 uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. You will use these tabs to perform the most common tasks in Excel.
Each tab will have one or more groups.
Groups on the ribbon - www.office.com/setup
Some groups will have an arrow you can click for more options.
Some groups have a menu for more options - www.office.com/setup
Click a tab to see more commands.
Tabs on the ribbon - www.office.c
WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION
www.office.com/setup Blogs: As you add more slides to a presentation, it can be difficult to keep everything organized. Fortunately, PowerPoint offers tools to help you organize and prepare your slide show.
Optional: Download our practice presentation.
Watch the video below to learn more about managing slides in PowerPoint.
ABOUT SLIDE VIEWS
PowerPoint includes several different slide views, which are all useful for various tasks. The slide view commands are located in the bottom-right of the PowerPoint window. There are four main slide views.
The different slide view commands - www.office.com/setup
Normal view: This is the default view, where you create and edit slides. You can also move slides in the Slide Navigation pane on the left.
Normal View - www.office.com/setup
Slide sorter view: In this view, you'll see a thumbnail version of each slide. You can drag and drop slides to reorder them quickly.
Slide Sorter - www.office.com/setup
Reading view: This view fills the PowerPoint window with a preview of your presentation. It includes easily accessible navigation buttons at the bottom-right.
Reading View - www.office.com/setup
Slide show view: This is the view you'll use to present to an audience. This command will begin the presentation from the current slide. You can also press F5 on your keyboard to start from the beginning. A menu will appear in the bottom-left corner when you move the mouse. These commands allow you to navigate through the slides and access other features, such as the pen and highlighter.
Playing a slide show - www.office.com/setup
OUTLINE VIEW
Outline view shows your slide text in outline form. This allows you to quickly edit your slide text and view the content of multiple slides at once. You could use this layout to review the organization of your slide show and prepare to deliver your presentation.
TO VIEW AN OUTLINE:
From the View tab, click the Outline View command.
Clicking the Outline V
www.office.com/setup Blogs: Andy Wolber shows you how to edit Word, Excel, and PowerPoint documents stored on Google Drive from your desktop or mobile device.
Office and Drive - www.office.com/setup
Many organizations that rely on Google Apps also use Microsoft Office applications. Mass conversion of highly formatted documents, complex spreadsheets, or animated presentations may not always be practical. As a result, people still open and edit Word, Excel, and PowerPoint documents after a move to Google Apps.
Microsoft Office files, however, no longer need to be stored on your local computer, server, or even on MIcrosoft's OneDrive. Google Drive stores Microsoft Word, Excel, and PowerPoint files much like any file server. And Google encrypts the files when you upload them to Drive, and it stores the files in an encrypted state, too.
Google also offers several ways to edit Microsoft Office files stored on Google Drive. Edit capabilities vary by operating system. Here's a look at the options as of August 2015.
EDIT WITH MICROSOFT OFFICE
The most full-featured way to edit a Word, Excel, or PowerPoint file stored on Google Drive is with Microsoft Office, of course.
People who use Office on Windows may open Office files from Google Drive with a plug-in. Simply install the Google Drive plug-in for Microsoft Office, and Google Drive will display as a file storage location in Word, Excel, and PowerPoint (Figure A). From within your Office app, open a file on Google Drive, make your changes, then save the file back to Google Drive.
Figure A
Figure A - www.office.com/setup
OPEN MICROSOFT OFFICE FILES STORED ON GOOGLE DRIVE WITH A GOOGLE-CREATED PLUG-IN.
You can also open an Office file stored on Google Drive from your Chrome browser-on either Windows or a Mac. First, install the Google Drive app for your system. Next, start Chrome and browse to your file on Google Drive (http://drive.google.com). Right-click (or, [Ctrl]+click) on a Word, Excel, or PowerPoint documen
www.office.com/setup Blogs: Once your slide show is complete, you'll need to learn how to present it to an audience. PowerPoint offers several tools and features to help make your presentation smooth, engaging, and professional.
Optional: Download our practice presentation.
Watch the video below to learn more about presenting your slide show.
PRESENTING A SLIDE SHOW
Before you present your slide show, you'll need to think about the type of equipment that will be available for your presentation. Many presenters use projectors during presentations, so you might want to consider using one as well. This allows you to control and preview slides on one monitor while presenting them to an audience on another screen.
TO START A SLIDE SHOW:
There are several ways you can begin your presentation:
Click the Start From Beginning command on the Quick Access Toolbar, or press the F5 key at the top of your keyboard. The presentation will appear in full-screen mode.
clicking the Start From Beginning command on the Quick Access Toolbar - www.office.com/setup
Select the Slide Show view command at the bottom of the PowerPoint window to begin a presentation from the current slide.
Switching to Slide Show view from the Status bar in the lower-right corner - www.office.com/setup
Go to the Slide Show tab on the Ribbon to access even more options. From here, you can start the presentation from the current slide and access advanced presentation options.
starting a presentation from the Slide Show tab - www.office.com/setup
TO ADVANCE AND REVERSE SLIDES:
You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. Alternatively, you can use or arrow keys on your keyboard to move forward or backward through the presentation.
You can also hover your mouse over the bottom-left and click the arrows to move forward or backward.
hovering the mouse to access navigation buttons in Slide Show view - www.office.com/setup
TO STOP A SLIDE SHOW:
You can
WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION
www.office.com/setup Blogs: As you add more slides to a presentation, it can be difficult to keep everything organized. Fortunately, PowerPoint offers tools to help you organize and prepare your slide show.
Optional: Download our practice presentation.
Watch the video below to learn more about managing slides in PowerPoint.
ABOUT SLIDE VIEWS
PowerPoint includes several different slide views, which are all useful for various tasks. The slide view commands are located in the bottom-right of the PowerPoint window. There are four main slide views.
The different slide view commands - www.office.com/setup
Normal view: This is the default view, where you create and edit slides. You can also move slides in the Slide Navigation pane on the left.
Normal View - www.office.com/setup
Slide sorter view: In this view, you'll see a thumbnail version of each slide. You can drag and drop slides to reorder them quickly.
Slide Sorter - www.office.com/setup
Reading view: This view fills the PowerPoint window with a preview of your presentation. It includes easily accessible navigation buttons at the bottom-right.
Reading View - www.office.com/setup
Slide show view: This is the view you'll use to present to an audience. This command will begin the presentation from the current slide. You can also press F5 on your keyboard to start from the beginning. A menu will appear in the bottom-left corner when you move the mouse. These commands allow you to navigate through the slides and access other features, such as the pen and highlighter.
Playing a slide show - www.office.com/setup
OUTLINE VIEW
Outline view shows your slide text in outline form. This allows you to quickly edit your slide text and view the content of multiple slides at once. You could use this layout to review the organization of your slide show and prepare to deliver your presentation.
TO VIEW AN OUTLINE:
From the View tab, click the Outline View command.
Clicking the Outline
This website talks about all that you could want to know about adding background to your web page. This includes how to position a background image, how to repeat a background image, how to place a background image, and how to set a fixed background image.