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WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Access offers several options that let you design and run queries that return exactly the information you're looking for. For instance, what if you need to find out how many of something exists within your database? Or what if you would like your query results to automatically be sorted a certain way? If you know how to use query options in Access, you can design almost any query you want. In this lesson, you'll learn how to modify and sort your queries within Query Design view, as well as how to use the Totals function to create a query that can perform calculations with your data. You'll also learn about additional query-building options offered in Access. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about modifying queries. MODIFYING QUERIES Access offers several options for making your queries work better for you. In addition to modifying your query criteria and joins after you build your queries, you can choose to sort and hide fields in your query results. TO MODIFY YOUR QUERY: When you open an existing query in Access, it is displayed in Datasheet view, meaning you will see your query results in a table. To modify your query, you must enter Design view, the view you used when creating it. There are two ways to switch to Design view: On the Home tab of the Ribbon, click the View command. Select Design View from the drop-down menu that appears. Switching to Design View with the View command on the Ribbon - www.office.com/setup In the bottom-right corner of your Access window, locate the small view icons. Click the Design View icon, which is the icon farthest to the right. Switching to Design View using the View Icon - www.office.com/setup Once in Desig

www.office.com/setup Blogs: Last year, we released Microsoft Bookings to customers in the U.S. and Canada, introducing an easy way for small businesses to schedule and manage appointments with their customers. Today, we are pleased to announce that we're beginning to roll out the service to Office 365 Business Premium subscribers worldwide. Based on your feedback, we are bringing several new features to Bookings: Add your Office 365 calendar to Bookings-Connect your Office 365 calendar to Bookings, so that the times you are busy will automatically be blocked in your public Booking page. Add buffer time before and after your appointments-Do you need prep time before or after an appointment? Adding buffer time to a service automatically blocks that time in your Booking page too. Bookings apps for your iOS and Android phone-Now you can book an appointment, contact a customer or check a staff member's appointments while away from the office. Customize your Booking page-We added more color customization options, so you can better personalize your Booking page. These new capabilities will start showing up automatically in Bookings in the coming weeks. Let's take a detailed look at what's new. ADD YOUR OFFICE 365 CALENDAR TO BOOKINGS One of the top pieces of feedback we've heard is that you want to be able to add events from your Office 365 calendar to Bookings. So, we added integration between these calendars to help you avoid booking customer meetings during the time you've set aside for personal appointments, staff and partner meetings or other aspects of running your business. To add Office 365 calendars to Bookings, click the Staff tab on the left navigation panel. On the Staff details page, select the Events on Office 365 calendar affect availability checkbox. www.office.com/setup Add Office 365 calendar events to Bookings. Once you activate this option, the system automatically blocks busy times on the Bookings calendar and on the self-ser

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Does Microsoft Word 2016 regularly detect words that you commonly use as misspelled words? You can change this by adding custom words to the dictionary. OPTION 1 - ADD WHILE WRITING Type the word in your document and right-click on it and select "Add to Dictionary". Add to Word dictionary - www.office.com/setup OPTION 2 - ADD FROM SETTINGS Expand the Office Quick Access Toolbar and select "More Commands…". Word 2016 More Comments option - www.office.com/setup Select "Proofing" in the left pane, then click the "Custom Dictionaries…" button. Word 2016 Custome Dictionaries button - www.office.com/setup Here you can add or remove dictionaries. Usually you just need to use one dictionary. To add a word to the dictionary, select "Edit Word List…" . Word 2016 Edit Word List button - www.office.com/setup Type the word you wish to add to the dictionary and click "Add". Word 2016 Add word to dictionary - www.office.com/setup Select "OK" then "OK" again when you are done adding words.Now your word will not be detected by Word as a misspelling. Note: This option is also available in other Office applications such as Outlook, Excel, Publisher, etc. FAQ Why is my "Add to Dictionary" option grayed out? This seems like a bug in the software. Try going to File > Options > Proofing > Customer Dictionaries. Then select the "Dictionary language". Then remove the checkbox next to the dictionary item, then check it again. These steps seem to toggle something in the software that makes the "Add to Dictionary" option available again.

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: While you can always enter data directly into database tables, you might find it easier to use forms. Forms ensure you're entering the right data in the right location and format. This can help keep your database accurate and consistent. This lesson will address the benefits of using forms in a database. You will review examples of different forms and form components. Finally, you will learn how to use forms to enter new records and view and edit existing ones. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about working with forms in Access. WHY USE FORMS? Many of us fill out forms so often that we hardly notice when we're asked to use them. Forms are so popular because they're useful to the person asking for the information and to the person providing it. They are a way of requiring information in a specific format, which means the person filling out the form knows exactly which information to include and where to put it. Illustration of a paper form - www.office.com/setup This is just as true of forms in Access. When you enter information into a form in Access, the data goes exactly where it's supposed to go: into one or more related tables. While entering data into simple tables is fairly straightforward, data entry becomes more complicated as you start populating tables with records from elsewhere in the database. For instance, the orders table in a bakery's database might link to information on customers, products, and prices drawn from related tables. For example, in the Orders Table below the Customer ID field is linked to the Customers table. The Customer ID field links to the Customers table - www.office.com/setup In fact, in order to see the entire

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: While there are four types of database objects in Access, tables are arguably the most important. Even when you're using forms, queries, and reports, you're still working with tables because that's where all of your data is stored. Tables are at the heart of any database, so it's important to understand how to use them. In this lesson, you will learn how to open tables, create and edit records, and modify the appearance of your table to make it easier to view and work with. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about working with tables in Access. TABLE BASICS TO OPEN AN EXISTING TABLE: Open your database, and locate the Navigation pane. In the Navigation pane, locate the table you want to open. Double-click the desired table. Opening a table - www.office.com/setup The table will open and appear as a tab in the Document Tabs bar. The open table - www.office.com/setup UNDERSTANDING TABLES All tables are composed of horizontal rows and vertical columns, with small rectangles called cells in the places where rows and columns intersect. In Access, rows and columns are referred to as records and fields. A field is a way of organizing information by type. Think of the field name as a question and every cell within that field as a response to that question. In our example, the Last Name field is selected, which contains all the last names in the table. Fields and field names - www.office.com/setup A record is one unit of information. Every cell on a given row is part of that row's record. In our example, Quinton Boyd's record is selected, which contains all of the information related to him in the table. Records and record ID numbers - www.office.com/setu

Productivity? Sweet www.office.com/setup Blogs: Office 2016 for Mac was a long time coming, but it brings plenty of new features and better feature parity with the Windows version than ever. Microsoft has done a lot to streamline the experience, with a customizable, collapsible Ribbon as well as cross-platform keyboard shortcuts, but with any major Office update, there's bound to be a learning curve. These tips for Word, PowerPoint, Excel, Outlook, and OneNote should come in handy, and if you're stumped about anything specific, let us know in the comments. Office 2016 is available for Office365 subscribers, with a wider release coming in September. Don't forget to save! This is probably our most important tip: Don't forget to save! When Apple introduced Auto Save and Versions into OS X, many Mac users started losing our ingrained habit of hitting Command-S often. Unfortunately, Office 2016 (except for OneNote-more on that in a bit) doesn't take advantage of Auto Save. So don't forget to save often. Versioning is also missing, but on the plus side, fans of Save As will find the command in its rightful place in the File menu. Store your files in OneDrive or SharePoint If you need access to your files from anywhere, Office 2016's built-in OneDrive & SharePoint integration makes cloud storage simple. To save to your OneDrive or SharePoint account, click the Online Locations button in the lower-left corner of a Save dialog box. Choose your existing account from the list, or click the Plus button to add another location. What's the difference? Glad you asked. OneDrive is a consumer product for cloud storage, like iCloud Drive. Aimed more at businesses, SharePoint acts like an intranet, letting teams share and collaborate on files. Office 2016 for Mac: Ribbon - www.office.com/setup See larger image Maximize your workspace The redesigned Ribbon in Office 2016 unifies the look and functionality across all platforms. It also takes up a lot of space, and c

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Microsoft Word 2016 is a word processing application that allows you to create a variety of documents, including letters, resumes, and more. In this lesson, you'll learn how to navigate the Word interface and become familiar with some of its most important features, such as the Ribbon, Quick Access Toolbar, and Backstage view. Watch the video below to become more familiar with Word 2016. GETTING TO KNOW WORD 2016 Word 2016 is similar to Word 2013 and Word 2010. If you've previously used either version, then Word 2016 should feel familiar. But if you are new to Word or have more experience with older versions, you should first take some time to become familiar with the Word 2016 interface. THE WORD INTERFACE When you open Word for the first time, the Start Screen will appear. From here, you'll be able to create a new document, choose a template, and access your recently edited documents. From the Start Screen, locate and select Blank document to access the Word interface. creating a new blank document - www.office.com/setup Click the buttons in the interactive below to learn more about the Word interface: the Word 2016 interface - www.office.com/setup WORKING WITH THE WORD ENVIRONMENT Like other recent versions, Word 2016 continues to use features like the Ribbon and the Quick Access Toolbar-where you will find commands to perform common tasks in Word-as well as Backstage view. THE RIBBON Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, which you can find near the top of the Word window. tabs on the Ribbon - www.office.com/setup Each tab contains several groups of related commands. For example, the Font group on the Home tab contains commands for formatting text in your document. the Font group on the Home tab - www.office.com/setup Some groups also have a small arrow in the bottom-right corner that you can click for even more option

www.office.com/setup Blogs: Productivity? Sweet www.office.com/setup Blogs: Office 2016 for Mac was a long time coming, but it brings plenty of new features and better feature parity with the Windows version than ever. Microsoft has done a lot to streamline the experience, with a customizable, collapsible Ribbon as well as cross-platform keyboard shortcuts, but with any major Office update, there's bound to be a learning curve. These tips for Word, PowerPoint, Excel, Outlook, and OneNote should come in handy, and if you're stumped about anything specific, let us know in the comments. Office 2016 is available for Office365 subscribers, with a wider release coming in September. Don't forget to save! This is probably our most important tip: Don't forget to save! When Apple introduced Auto Save and Versions into OS X, many Mac users started losing our ingrained habit of hitting Command-S often. Unfortunately, Office 2016 (except for OneNote-more on that in a bit) doesn't take advantage of Auto Save. So don't forget to save often. Versioning is also missing, but on the plus side, fans of Save As will find the command in its rightful place in the File menu. Store your files in OneDrive or SharePoint If you need access to your files from anywhere, Office 2016's built-in OneDrive & SharePoint integration makes cloud storage simple. To save to your OneDrive or SharePoint account, click the Online Locations button in the lower-left corner of a Save dialog box. Choose your existing account from the list, or click the Plus button to add another location. What's the difference? Glad you asked. OneDrive is a consumer product for cloud storage, like iCloud Drive. Aimed more at businesses, SharePoint acts like an intranet, letting teams share and collaborate on files. Office 2016 for Mac: Ribbon - www.office.com/setup See larger image Maximize your workspace The redesigned Ribbon in Office 2016 unifies the look and functionality across all platforms. It also ta

www.office.com/setup Blogs: While you can always enter data directly into database tables, you might find it easier to use forms. Forms ensure you're entering the right data in the right location and format. This can help keep your database accurate and consistent. This lesson will address the benefits of using forms in a database. You will review examples of different forms and form components. Finally, you will learn how to use forms to enter new records and view and edit existing ones. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about working with forms in Access. WHY USE FORMS? Many of us fill out forms so often that we hardly notice when we're asked to use them. Forms are so popular because they're useful to the person asking for the information and to the person providing it. They are a way of requiring information in a specific format, which means the person filling out the form knows exactly which information to include and where to put it. Illustration of a paper form - www.office.com/setup This is just as true of forms in Access. When you enter information into a form in Access, the data goes exactly where it's supposed to go: into one or more related tables. While entering data into simple tables is fairly straightforward, data entry becomes more complicated as you start populating tables with records from elsewhere in the database. For instance, the orders table in a bakery's database might link to information on customers, products, and prices drawn from related tables. For example, in the Orders Table below the Customer ID field is linked to the Customers table. The Customer ID field links to the Customers table - www.office.com/setup In fact, in order to see the entire order you would also have to look at the