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WWW.OFFICE.COM/SETUP BLOGS: SIMPLE RULES FOR BETTER POWERPOINT PRESENTATIONS www.office.com/setup Blogs: Have you ever given a PowerPoint presentation and noticed that something about it just seemed a little … off? If you're unfamiliar with basic PowerPoint design principles, it can be difficult to create a slide show that presents your information in the best light. Poorly designed presentations can leave an audience feeling confused, bored, and even irritated. Review these tips on making your next presentation more engaging. DON'T READ YOUR PRESENTATION STRAIGHT FROM THE SLIDES If your audience can both read and hear, it's a waste of time for you to simply read your slides aloud. Your audience will zone out and stop listening to what you're saying, which means they won't hear any extra information you include. Instead of typing out your entire presentation, include only main ideas, keywords, and talking points in your slide show text. Engage your audience by sharing the details out loud. FOLLOW THE 5/5/5 RULE To keep your audience from feeling overwhelmed, you should keep the text on each slide short and to the point. Some experts suggest using the 5/5/5 rule: no more than five words per line of text, five lines of text per slide, or five text-heavy slides in a row. Screenshot of Microsoft PowerPoint DON'T FORGET YOUR AUDIENCE Who will be watching your presentation? The same goofy effects and funny clip art that would entertain a classroom full of middle-school students might make you look unprofessional in front of business colleagues and clients. Humor can lighten up a presentation, but if you use it inappropriately your audience might think you don't know what you're doing. Know your audience, and tailor your presentation to their tastes and expectations. CHOOSE READABLE COLORS AND FONTS Your text should be easy to read and pleasant to look at. Large, simple fonts and theme colors are always your best bet. The best fonts and colors can va

A since deceased, highly-regarded fellow faculty member, Anthony (Tony) Athos, occasionally sat on a bench on a nice day at the Harvard Business School, apparently staring off into space. When asked what he was doing, ever the iconoclast, he would say, "Nothing." His colleagues, trained to admire and teach action, would walk away shaking their heads and asking each other, "Is he alright?" It is perhaps no coincidence that Tony often came up with some of the most profound insights at faculty meetings and informal gatherings. This story captures much of the sense of the responses to this month's question about why managers don't think deeply. The list of causes was much longer than the list of proposed responses. But in the process, some other questions were posed. Ben Kirk kicked off the list of reasons for the phenomenon when he commented, "… what rises to the top levels are very productive and very diligent individuals who tend not to … reflect and are extremely efficient at deploying other people's ideas," implying that this type of leader is not likely to understand, encourage, or recognize deep thinking in others. Adnan Younis added the possibility that "… managers are not trained for it." Dianne Jacobs cited the possibility that persisting assumptions borne out of success serve as "roadblocks to act on needed change" (proposed by those who engage in deep thinking?). Ulysses U. Pardey, whose comment triggered my recollection of Tony Athos, wrote that "Time-for-thinking is a special moment which can be resource consuming and an unsafe activity …" (Fortunately, Athos held a tenured position in an academic organization.) A number of comments alluded to the triumph of bureaucracies and large organizations over deep thinking. As Lorre Zuppan said, "I think Jeff Immelt's efforts to protect deep thinking reflect a nice sentiment but … If his team could carry the ball, would he need to announce that he's protecting it?" Tom Henkel was more succinct: "Ther

www.office.com/setup Blogs: Microsoft Forms is a new part of Office 365 Education that allows teachers and students to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading. WHAT YOU'LL NEED An Office 365 Education subscription. If you're not sure you have this, please contact your IT administrator to verify. An organizational or school ID account for yourself with permissions to use Microsoft Forms. Screenshot showing monitor with form open - www.office.com/setup Create forms in minutes Screenshot showing three people sharing a form - www.office.com/setup Send forms to anyone Screenshot of a monitor displaying charts for a form - www.office.com/setup See results in real time Why can't I log in to Microsoft Forms? Microsoft Forms is available only to Office 365 Education subscribers using a school or organization ID account. GET STARTED QUICKLY Clipboard Bring together teachers and students. Get more done! Create a form or quiz with questions, define settings, share your form, and check the results-in a few easy steps. Step 1: Sign in and create a new form or quiz Step 2: Adjust settings for your form or quiz Step 3: Send your form or quiz to others and collect responses Step 4: Check your form results or quiz results Are you an admin? Learn about security and privacy, Microsoft Forms data storage, and how to turn on or turn off Microsoft Forms in your organization. ADD PICTURES AND VIDEOS TO YOUR FORM OR QUIZ People Enhance your quizzes and forms with pictures and videos. Want to add a logo to your form or display pictures or videos next to quiz questions? You can do all of these tasks quickly in Microsoft Forms. Add a picture

WWW.OFFICE.COM/SETUP BLOGS: FREE RESOURCES FOR LEARNING OFFICE FOR MAC www.office.com/setup Blogs: Our Microsoft Office tutorials are some of the most popular courses we offer. These tutorials, however, are designed for those using Office on computers with Microsoft Windows, so perhaps it's no surprise that we frequently hear from learners who want to know why we don't offer tutorials on Office for Mac. While Office for Mac shares a lot of functionality with the Windows version, its interface and design are different enough that we would need to create entirely new courses. Image of Office for Mac 2011 Product Box - www.office.com/setup With our small staff, it would be a real challenge to produce the same kind of detailed tutorials for the Mac-friendly Office we provide for the Windows version. We may consider adding some type of Office for Mac tutorial in the future, but for now we'd like to share a number of excellent-and mostly free!-resources that can help you learn how to use Office for Mac. Office 2016 for Mac is very similar to the Windows version. So if you have Office 2016 for Mac, check out our Office 2016 tutorial. FREE OFFICE FOR MAC TUTORIALS If you're using Office for Mac, the Office for Mac team has provided great series of tutorials and how-to guides to help you get started and even learn advanced skills: If you're just getting started, check out the Office 2016 for Mac Quick Start Guides, which provide an overview of each Office for Mac product. If you're looking for even more, the Office for Mac Blog and YouTube channel provide the latest news and step-by-step videos to guide you through. If you're using an earlier version of Office for Mac, check out the video below from the Office for Mac team on the Word 2011 Interface. Of course, you can also find help on the Microsoft Office for Mac Support page from the Office community and support team. If you need additional support, you might consider purchasing a subscription to Lynda.com to

Today's guest blogger is Javier Vasquez, Senior Director of Productivity Sales, State and Local Government at Microsoft. For the past 15 years, Javier has helped public sector customers implement solutions that help them realize value in their technology investments. As government agencies prepare for this week's Lean Government Virtual Summit, cloud innovation will surely be a hot topic. So why should governments choose Microsoft Office 365 as they consider moving their productivity software to the cloud? The infographic below highlights the advantages of Office 365 versus Google Apps for government agencies. As you can see from the infographic, the benefits of Office 365 are many: Office 365 offers governments substantial cost savings. Governments can rest assured their information is protected and their tools accessible to people with visual and hearing impairments. Office 365 makes it easy for governments to meet email retention policies and fulfill legal discovery requests. Governments have the tools they need to be highly responsive to the citizens they serve. As Todd Kimbriel, Director of E-Government for the Texas Department of Information Resource, puts it: "No other solution provides the rich capabilities of Office 365, including web conferencing, real-time collaboration, and document and calendar sharing." We hope you find the infographic helpful! Also, please note that officials from the City of Kansas City, Missouri and the U.S. Recovery Accountability and Transparency Board will be discussing their experiences with Office 365 at the Lean Government Virtual Summit. It's not too late to register! To learn more, click here.

A teacher would never be satisfied with her performance if she discovered that the entire back row of her classroom was unable to hear her lecture. In the world of cloud services for business, we see things the same way. With Office 365, every user counts! Google has a different approach. It starts counting downtime only after at least 5 percent of users are affected. Imagine if 100 of your 2,000 users had no access to email. Would you, as an IT professional, be satisfied with your performance? Would your business hold you accountable for your performance? The answers to these questions are clear. Calculating downtime only after 5 percent of your users cannot access email, as Google does, makes it more difficult for you to assess impact to user productivity. Google's approach doesn't help your business with meaningful performance metrics. With Office 365, every affected customer and every service counts when we calculate downtime. Downtime means the total minutes in a month during which service is unavailable, excluding scheduled downtime. For services like email, there is no scheduled downtime, an experience that our many Exchange Server customers have long been accustomed to-system maintenance while they continue to be productive in their Outlook inboxes. In addition to the way it calculates downtime, Google also combines consumer and commercial service availability when reporting the availability of Gmail. This means if you are considering Google Apps for Business, you cannot get accurate information regarding the availability of the commercial service that you need. On the other hand, Microsoft's approach to calculating downtime, which includes every user minute, helps you understand whether your users' productivity is being impacted by downtime of email. Google takes a "use at your risk" approach around Google+, Hangout and Google Voice. These services are not part of Google Apps for Business and are excluded from the SLA. Excluding these serv

April's Customer of the Month is Robert Aichele, Senior Manager, Store Communications at Jamba Juice. I've been at Jamba since 2009 managing internal communication, primarily store and field communication, with a hand in some broader projects connecting our strategic vision with the managers in the field. Our Yammer network debuted in 2011, catching on with a small group and then expanding quickly to include our entire Support Center. It was so popular we extended it to our company-owned store managers later that year, and it plateaued happily there for several months as an interesting tool to share ideas and problem solve operational issues when we needed to hear diverse perspectives quickly.

We're bringing Yammer to a city near you with Yammer on Tour-a free event series that brings together customers, partners and thought leaders for a unique opportunity to hear our vision for enterprise social, network with like-minded peers, and learn directly from customers how to usher in success in today's rapidly changing business environment. Yammer on Tour features an action-packed half-day agenda including: Keynotes and appearances by Yammer co-founder Adam Pisoni and customers Breakout sessions featuring product insights and expert discussions on enterprise social success Hands-on training and certification Networking and demos from Yammer and our partners in the expo hall Join us at Yammer on Tour in the following cities: New York-April 9: Register today Chicago-April 16: Register today Dallas-May 15: Registration opening soon We look forward to seeing you at one of these events!

Stay updated on your Yammer network as new messages come into the feed. Our new integration with The Social Radio provides Yammer users a unique offering: to listen to their Yammer messages, read aloud through The Social Radio interface. The Social Radio reads new Yammer messages, polls, events and praise as they come through the feed, while you simultaneously listen to music. To use, just sign in to The Social Radio using your Yammer credentials and The Social Radio will begin reading your Yammer messages. If you hear something worth checking into - pop over to your Yammer feed to read more about it or join the conversation.

WWW.OFFICE.COM/SETUP BLOGS: USE THIS HELPFUL FEATURE TO QUICKLY VERIFY FACTS AND FIND ADDITIONAL INFORMATION AS YOU WORK. www.office.com/setup Blogs: Among all of Office 2016's useful new features, there's one in particular you'll definitely want to take the time to master: Smart Lookup. In short, it serves as a digital research assistant, pulling in information from the Web to enhance your work or help you decipher unfamiliar content. If you're an Office regular, Smart Lookup holds the key to a more powerful workflow. WHERE TO FIND IT Smart Lookup is just one right-click away in any Office 2016 app. Highlight a word or phrase you want to research, right-click, and select Smart Lookup from the context menu. You can also get to this feature by launching Review > Smart Lookup and entering a query. smart lookup word - www.office.com/setup Right-click on a word or phrase to launch Office's Smart Lookup tool. Smart Lookup works similarly in both Windows and Mac versions of Office 2016. When you launch the tool, a sidebar appears on the right side of the screen that displays the results of your query. Here's the really cool thing about Smart Lookup: It takes context from the words around the one you're searching for in order to provide you with the most relevant results, because so many words and terms have multiple meanings. There's a reason it's called Smart Lookup! Smart Lookup proves its value in many scenarios. Here are some examples. BE A WORD NERD Living up to its name, Smart Lookup will find a definition, synonyms, and the parts of speech for any word you highlight. smart lookup definitions - www.office.com/setup Find definitions and other information to assist with writing. Select the Explore tab to get word-usage information, or scroll down the page for entries from Wikipedia or Bing search results. Click on Define for a word's meaning and to hear how it's pronounced. PULL IN RESEARCH FROM THE WEB The most useful feature for me on a day

www.office.com/setup Blogs: Last summer we introduced Ink math assistant in OneNote-a digital tutor that gives you step-by-step instructions on how to solve your handwritten math problems. Today, we are excited to announce that Ink math assistant can draw graphs of your equations, all within OneNote for Windows 10. Now, when you write your math equations, the Ink math assistant quickly plots an interactive graph to help you visualize those difficult math concepts. You can zoom in and move the graph to observe intersection points or change values of parameters in your equations to better understand how each of them reflects on the graph. Finally, you can save a screenshot of the graph directly to your page to revisit it later. www.office.com/setup FIVE STEPS TO GRAPH AN EQUATION IN ONENOTE Begin by writing your equation. For example: y=x+3 or y=sin(x)+cos(2x). Next, use Lasso tool to select the equation and then, on the Draw tab, click the Math button. From the drop-down menu in Math pane, select the option to Graph in 2D. You can play with the interactive graph of your equation-use a single finger to move the graph position or two fingers to change the zoom level. Use + and - buttons to change the values of the parameters in your equation. Finally, click the Insert on Page button to add a screenshot of the graph to your page. Availability: Ink math assistant is available in OneNote for Windows 10, for Office 365 subscribers. As always, we would love to hear your feedback, so please make comments below or suggest and vote on future ideas on OneNote UserVoice page. For more information, check out our support page. Get OneNote: Mac | iOS | Android | Windows Help: Answers.Microsoft.com -Mina Spasic, program manager for the Math team

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