To achieve this effect in RTM I use so-called smart lists. First I assign each action one of the following tags: agendas — meetings, public speaking and most of the things that engage other people. calls — whenever I need to call somebody. computer — things I can do on my computer (writing, programming, email). errands — things to buy, bills, snail mail. home — everything I need to do at home. office — as above, but in my workplace. read — articles, blog post or books I can't read now but I don't want to loose track of.