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Gary Edwards

Dump the file server: Why we moved to the SharePoint Online cloud [review] - 0 views

betanews.com/...sharepoint-online-cloud-review

ODF document-wars Cloud-Computing

shared by Gary Edwards on 27 Mar 14 - No Cached
  • For this article, I wanted to focus on an important aspect of our move to Office 365, and that was our adoption of SharePoint Online as our sole document file server. I know, how passé for me to call it a file server as it represents everything that fixes what plagues traditional file servers and NASes. Let's face it: file servers have been a necessary evil, not a nicety that have enabled collaboration and seamless access to data. They offer superior security and storage space, but this comes at the price of external access and coauthoring functionality. Corporate IT departments have had a band-aid known as VPN for some time now, but it falls short of being the panacea vendors like Cisco make it out to be. I know this well -- I support these kinds of VPNs day to day. Their licensing is convoluted, they're drowning in client application bug hell, and most of all, bound by the performance bottlenecks on either the client or server end.
  • I previously wrote about how my company used to juggle two distinct file storage systems. We had Google Drive as our web-based cloud document platform, buts its penetration didn't go much further than its Google Docs functionality. That's because Google has a love-hate relationship with any Office file that's not a Google Doc. Sure, you can upload it and store it on the service, but the bells and whistles end there. Want to edit it with others? It MUST be converted to Google's format. And so we had to keep a crutch in place for everything else that had to stay in traditional Office formats, either due to customer requirements, complex formatting, or other reasons. That other device for us was a simple QNAP NAS box with 1.5TB of space.
  • I previously wrote about how my company used to juggle two distinct file storage systems. We had Google Drive as our web-based cloud document platform, buts its penetration didn't go much further than its Google Docs functionality. That's because Google has a love-hate relationship with any Office file that's not a Google Doc. Sure, you can upload it and store it on the service, but the bells and whistles end there. Want to edit it with others? It MUST be converted to Google's format.
  • ...9 more annotations...
  • And so we had to keep a crutch in place for everything else that had to stay in traditional Office formats, either due to customer requirements, complex formatting, or other reasons. That other device for us was a simple QNAP NAS box with 1.5TB of space.
  • We liked Google Drive's real time collaboration functionality, but the way it treated non-Docs files was pretty pitiful.
  • Dropbox for Business provides the best headroom for growth, but it's starting monthly price is too much to swallow.
  • And Box and Egnyte don't bring much more to the table besides bona fide cloud storage and sync;
  • SharePoint Online offers a rich ecosystem that we can grow on.
  • For the purpose of running our day to day business needs, SharePoint Online has taken over for both Google Drive and our former NAS alike. We don't have to convert items to and from Google Docs anymore just to collaborate. We have as good, or better, permissions in SharePoint compared to Google Drive. And the search power in SharePoint is disgustingly accurate, providing the accuracy and file previews that we were used to on Google Drive.
  • SharePoint Online is first and foremost a cloud solution that has additional tie-ins with Office Online products, OneDrive, etc that may or may not exist in the on-premise version of the product.
  • It's a cloud file server (the focus of this piece). It's a content search hub. It can run public websites and internal intranets. It can help handle complex document workflows. You can even run Access databases on it.
  • I can finally work as I wish, in-browser or in Office 2013 -- or both at once. My entire company "file server" is synced via OneDrive for Business to my Thinkpad, and likewise, I can edit any files in a browser via Office Online apps. It's a nirvana that Google Drive almost afforded us, if it weren't for Google's distaste of traditional Office files. It's good to know you can have your cake and eat it too.
  • Gary Edwards on 27 Mar 14
     
    Yesterday Google announced dramatic price reductions for their Cloud Computing platform. This announcement was followed immediately by a similar announcement from Amazon. But what about Microsoft? The truth is that Microsoft doesn't need to reduce prices, and they are forcing both Google and Amazon reductions. My guess is that there are more reductions to come too. The answer is in this review of SharePoint OnLine and Office 365, where the author points out the fact that Google Drive / Apps totally mangles an MSOffice document. Once Google converts the documents, they are useless. "I previously wrote about how my company used to juggle two distinct file storage systems. We had Google Drive as our web-based cloud document platform, buts its penetration didn't go much further than its Google Docs functionality. That's because Google has a love-hate relationship with any Office file that's not a Google Doc. Sure, you can upload it and store it on the service, but the bells and whistles end there. Want to edit it with others? It MUST be converted to Google's format. And so we had to keep a crutch in place for everything else that had to stay in traditional Office formats, either due to customer requirements, complex formatting, or other reasons. That other device for us was a simple QNAP NAS box with 1.5TB of space." In 2006-2007, when we were in the middle of the great ODF vs OOXML document wars, I had a conversation with Google's Open Source - Opoen Standards guru, Chris DiBona. It was during the Massachusetts crisis, and we were trying to garner Google Corporate support for ODF. Chris listened to my pitch and summarized his position that conversion methods were very advanced, and going forward, file formats really didn't matter. He famously said, "Let a thousand formats bloom". I wonder if he still thinks that?
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