Group items tagged

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: A chart is a tool you can use to communicate data graphically. Including a chart in a presentation allows your audience to see the meaning behind the numbers, which makes it easy to visualize comparisons and trends. Optional: Download our practice presentation for this lesson. Watch the video below to learn more about using charts in PowerPoint. TYPES OF CHARTS PowerPoint has several types of charts, allowing you to choose the one that best fits your data. In order to use charts effectively, you'll need to understand how different charts are used. Click the arrows in the slideshow below to learn more about the types of charts in PowerPoint. Slide 1 - www.office.com/setupPowerPoint has a variety of chart types, each with its own advantages. Click the arrows to see some of the different types of charts available in PowerPoint. Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup IDENTIFYING THE PARTS OF A CHART In addition to chart types, you'll need to understand how to read a chart. Charts contain several different elements-or parts-that can help you interpret data. Click the buttons in the interactive below to learn about the different parts of a chart. Book sales chart - www.office.com/setup LEGEND The legend identifies which data series each color on the chart represents. In this example, the legend identifies the different months in the chart. INSERTING CHARTS PowerPoint uses a spreadsheet as a placeholder for entering chart data, much like Excel. The process of entering data is fairly simple, but if you are unfamiliar with Excel you might want to review our Excel 2016 Cell Basics lesson. TO INSERT A CHART: Select the Insert tab, then click the Chart command in the Illustrations group. - www.office.com/setup A dialog box will appear. Select a category from the left pane, an

How to Use the New Microsoft Forms - www.office.com/setup www.office.com/setup Blogs: Have you seen the new Microsoft Forms? One of the most popular articles on my blog in the last 12 months was related to its predecessor - Excel Surveys. Not only did that post get a lot of views, but it also got a lot of comments from people with questions about the features of Excel Surveys, or more importantly for some, the features it did not have. You can still use Excel Surveys, but Microsoft are in the process of transitioning to something better - Microsoft Forms. This version includes automatic grading and built-in student feedback. Here's what you need to know. GETTING STARTED You can find the homepage for Microsoft Forms by going to forms.office.com, or you may see Forms listed in the Office 365 App Launcher. Both links go to the same place. Technically, Forms is still in Preview but you can sign in with your Office 365 Education account today and start creating surveys and quizzes. The new Microsoft Forms work on desktop and mobile browsers. Once you are logged in, click the New button to create your first form. Replace Untitled Form with a title of your choice, and add a description underneath if you want to provide any directions or information for students or parents who are filling out your Form. BUILDING A FORM Tapping the Add Question button gives you access to the question types that are available to you in this new version of Microsoft Forms. The options include: Choice: for creating multiple choice questions! Tap or click the slider to allow people to select multiple answers. You can also tap or click the ellipses button to shuffle answers. Quiz: a multiple choice question that you allows you to select a correct answer for automatic grading. Tapping the comment icon on each answer choice lets you add student feedback for each selection. Multiple answers and shuffled answers are also available to you when working on Quiz questions. Text: to collect

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: If you need to share information from your database with someone but don't want that person actually working with your database, consider creating a report. Reports allow you to organize and present your data in a reader-friendly, visually appealing format. Access makes it easy to create and customize a report using data from any query or table in your database. In this lesson, you will learn how to create, modify, and print reports. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about creating reports. TO CREATE A REPORT: Reports give you the ability to present components of your database in an easy-to-read, printable format. Access lets you create reports from both tables and queries. Open the table or query you want to use in your report. We want to print a list of cookies we've sold, so we'll open the Cookies Sold query. The Cookies Sold query - www.office.com/setup Select the Create tab on the Ribbon. Locate the Reports group, then click the Report command. Clicking the Report command - www.office.com/setup Access will create a new report based on your object. It's likely that some of your data will be located on the other side of the page break. To fix this, resize your fields. Simply select a field, then click and drag its edge until the field is the desired size. Repeat with additional fields until all of your fields fit. Resizing fields in the report - www.office.com/setup To save your report, click the Save command on the Quick Access Toolbar. When prompted, type a name for your report, then click OK. Saving and naming the report - www.office.com/setup Just like tables and queries, reports can be sorted and filtered. Simply right-click the field you w

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Access offers several options that let you design and run queries that return exactly the information you're looking for. For instance, what if you need to find out how many of something exists within your database? Or what if you would like your query results to automatically be sorted a certain way? If you know how to use query options in Access, you can design almost any query you want. In this lesson, you'll learn how to modify and sort your queries within Query Design view, as well as how to use the Totals function to create a query that can perform calculations with your data. You'll also learn about additional query-building options offered in Access. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about modifying queries. MODIFYING QUERIES Access offers several options for making your queries work better for you. In addition to modifying your query criteria and joins after you build your queries, you can choose to sort and hide fields in your query results. TO MODIFY YOUR QUERY: When you open an existing query in Access, it is displayed in Datasheet view, meaning you will see your query results in a table. To modify your query, you must enter Design view, the view you used when creating it. There are two ways to switch to Design view: On the Home tab of the Ribbon, click the View command. Select Design View from the drop-down menu that appears. Switching to Design View with the View command on the Ribbon - www.office.com/setup In the bottom-right corner of your Access window, locate the small view icons. Click the Design View icon, which is the icon farthest to the right. Switching to Design View using the View Icon - www.office.com/setup Once in Desig

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: In the previous lesson, you learned how to create a simple query with one table. Most queries you design in Access will likely use multiple tables, allowing you to answer more complex questions. In this lesson, you'll learn how to design and create a multi-table query. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn how to create a multi-table query (Part 1). Watch the video below to learn more about joins and query criteria (Part 2). DESIGNING A MULTI-TABLE QUERY Queries can be difficult to understand and build if you don't have a good idea of what you're trying to find and how to find it. A one-table query can be simple enough to make up as you go along, but to build anything more powerful you'll need to plan the query in advance. PLANNING A QUERY When planning a query that uses more than one table, you should go through these four steps: Pinpoint exactly what you want to know. If you could ask your database any question, what would it be? Building a query is more complicated than just asking a question, but knowing precisely what question you want to answer is essential to building a useful query. Identify every type of information you want included in your query results. Which fields contain this information? Locate the fields you want to include in your query. Which tables are they contained in? Determine the criteria the information in each field needs to meet. Think about the question you asked in the first step. Which fields do you need to search for specific information? What information are you looking for? How will you search for it? This process might seem abstract at first, but as we go through the process of planning our own multi-table query you sho

ACCESS 2016: DESIGNING A SIMPLE QUERY MARCH 27, 2017 TRAINING / WWW.OFFICE.COM/SETUP ADMIN LEAVE A COMMENT WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: The real power of a relational database lies in its ability to quickly retrieve and analyze your data by running a query. Queries allow you to pull information from one or more tables based on a set of search conditions you define. In this lesson, you will learn how to create a simple one-table query. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about designing a simple query in Access. WHAT ARE QUERIES? Queries are a way of searching for and compiling data from one or more tables. Running a query is like asking a detailed question of your database. When you build a query in Access, you are defining specific search conditions to find exactly the data you want. HOW ARE QUERIES USED? Queries are far more powerful than the simple searches or filters you might use to find data within a table. This is because queries can draw their information from multiple tables. For example, while you could use a search in the customers table to find the name of one customer at your business or a filter on the orders table to view only orders placed within the past week, neither would let you view both customers and orders at once. However, you could easily run a query to find the name and phone number of every customer who's made a purchase within the past week. A well-designed query can give information you might not be able to find out just by examining the data in your tables. When you run a query, the results are presented to you in a table, but when you design one you use a different view. This is called Query Design view, and it lets you see how your query is put

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: After creating a form, you might want to modify its appearance. Formatting your forms can help make your database look consistent and professional. Some formatting changes can even make your forms easier to use. With the formatting tools in Access, you can customize your forms to look exactly the way you want. In this lesson, you will learn how to add command buttons, modify form layouts, add logos and other images, and change form colors and fonts. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about formatting forms in Access. FORMATTING FORMS Access offers several options that let you make your forms look exactly the way you want. While some of these options-like command buttons-are unique to forms, others may be familiar to you. COMMAND BUTTONS If you want to create a way for users of your form to quickly perform specific actions and tasks, consider adding command buttons. When you create a command button, you specify an action for it to carry out when clicked. By including commands for common tasks right in your form, you're making the form easier to use. Access offers many different types of command buttons, but they can be divided into a few main categories: Record Navigation command buttons, which allow users to move among the records in your database Record Operation command buttons, which let users do things like save and print a record Form Operation command buttons, which allow users to quickly open or close a form, print the current form, and perform other actions Report Operation command buttons, which offer users a quick way to do things like preview or mail a report from the current record TO ADD A COMMAND BUTTON TO A FORM: In Form Layou

WWW.OFFICE.COM/SETUP BLOGS: 5 TIPS FOR PRINTING WORD DOCUMENTS www.office.com/setup Blogs: If you've ever used Microsoft Word, there's a good chance you've needed to print a document. While Word's printing options are more advanced than some of the other programs in the Office suite, it can still be difficult to get printed documents to look exactly the way you want. That's why we've put together this list of tips. Keep these in mind the next time you need to print a document, and you're sure to have better results. These tips should work the same way for Word 2016, Word 2013, and Word 2010. If you're using Word 2007 or earlier, you can make many of these changes in the Print dialog box. 1. USE PRINT PREVIEW Before you print anything, you'll want to preview it. Just go to File > Print to see a preview of your document. From here, you'll also be able to adjust different page layout and printing settings, such as the page orientation, paper size, and margin width. Any changes you make will be updated in the preview pane as well. Screenshot of Microsoft Word - www.office.com/setup 2. USE SMALLER PAGE MARGINS There may be times when you need a way to make your document take up fewer printed pages. One of the easiest ways to do this is by using smaller margins. Just go to the Page Layout tab, click Margins, then select Narrow (you can also select Custom Margins for even smaller margins). Keep in mind that using very small margins may cause some text to be cut off by your printer. Screenshot of Microsoft Word - www.office.com/setup We've found this especially helpful if you have a multi-page document with just a few sentences on the last page. Making the margins smaller will bring the text up, which will usually remove the extra page. 3. PRINT DOUBLE-SIDED Double-sided printing is another great way to save paper. Double-siding printing options can vary, depending on your printer. Go to File > Print and select the menu just below the Pages: field (if you've never

WWW.OFFICE.COM/SETUP BLOGS: USING THE FORMAT PAINTER IN POWERPOINT AND WORD www.office.com/setup Blogs: Themes can be a great way to make your PowerPoint presentation or Word document look nice, but sometimes you might want to add custom design elements to your project. Custom formatting can be tedious, though, especially when you're doing a lot of it. For instance, take this PowerPoint slide. Let's say you've applied a series of effects to the photo on the left, and now you'd like to do the same to the photo on the right. Screenshot of Microsoft PowerPoint - www.office.com/setup You could try to remember all of the effects applied and apply them to the second photo as well-or you could save some time and use the Format Painter. The Format Painter is a tool in Word and PowerPoint that lets you copy all of the formatting from one object and apply it to another one. Think of it as copying and pasting for formatting. USING THE FORMAT PAINTER Select the object with the formatting you want to copy. Screenshot of Microsoft PowerPoint - www.office.com/setup Click the Format Painter icon. It may be located in a slightly different place, depending on your version of Office, but it always looks like a paintbrush. Screenshot of Microsoft PowerPoint - www.office.com/setup Select the object you want to apply the formatting to. The object will be formatted. Screenshot of Microsoft PowerPoint - www.office.com/setup See? Simple! That was much quicker than applying the individual effects one at a time. If you want, you can even use the Format Painter to apply the formatting to multiple objects. Just double-click the Format Painter icon instead of clicking it once. Screenshot of Microsoft PowerPoint - www.office.com/setup Even though weonly looked at using the Format Painter for photos in PowerPoint, you can use it for anything you can apply formatting to in Word or PowerPoint. This includes text, table cells, and shapes. Once you start using it, you'll be surprised how often

WWW.OFFICE.COM/SETUP BLOGS: HOW TO CREATE FORMS IN WORD www.office.com/setup Blogs: If you've ever used Microsoft Word, you've probably spent a lot of time customizing different options to get your document to look exactly the way you want. But have you ever created a document for other people to use? For example, let's say you're organizing a field trip and want everyone to send in their permission forms electronically. To simplify the process, you could create a form in Microsoft Word. A form allows you to create placeholders for different types of information, such as text, dates, yes-no questions, and so on. This makes it easier for everyone to know what type of information to include, and it also helps ensure all of the information is formatted the same way. We'll use Word 2013 to show you how to create a form, but this should work the same way for Word 2010 or Word 2007. You can also download our example file if you'd like to follow along. STEP 1: TURN ON THE DEVELOPER TAB Before you create form elements in a document, you'll need to activate the Developer tab on the Ribbon. To do this, click File > Options to access the Word Options dialog box. Select Customize Ribbon, then click the check box for the Developer tab. Screenshot of Microsoft Word - www.office.com/setup The Developer tab will appear on the Ribbon. Screenshot of Microsoft Word - www.office.com/setup STEP 2: ADD CONTENT CONTROLS Now you're ready to add the different parts of the form, which Word calls content control fields. To add a content control field, place your cursor in the desired location, then choose a field from the Controls group on the Developer tab. You can hover your mouse over the fields to see the different options. In this example, we're adding a text field so users can type their first names. Screenshot of Microsoft Word - www.office.com/setup The content control field will appear in the document. Screenshot of Microsoft Word - www.office.com/setup You can add severa

www.office.com/setup Blogs: Microsoft announced two new tools, Researcher and Editor, for Word 2016 today that introduce better research integration and writing assistance. Word 2016 is the newest version of the popular word editing software that is available to Office 365 users and customers who purchased a standalone copy of Office 2016. The update is available today to all Office 365 subscribers who are using Word 2016 on the Windows desktop according to Microsoft. The easiest way to find out whether you have it or not is to open Word 2016 on the Windows desktop and check whether the new "Researcher" option is available under References when you edit a document. RESEARCHER word 2016 researcher - www.office.com/setup Researcher is a new tool that you may use to find references directly from within Word 2016. The feature uses Bing's Knowledge Graph for that and displays data in a sidebar in the Word 2016 when enabled. You find the new option under References > Researcher. Researcher is a new service in Word that helps you find and incorporate reliable sources and content for your paper in fewer steps. Right within your Word document you can explore material related to your topic and add it-and its properly-formatted citation-in one click. Researcher uses the Bing Knowledge Graph to pull in the appropriate content from the web and provide structured, safe and credible information. You may use the new tool to add quotes and "properly formatted citation" to documents. While this may not be suitable for science-grade documents, it may do for many other types of documents. EDITOR word 2016 editor - www.office.com/setup Editor is touted as a new digital writing assistant that assists you with proofing and editing services. The initial release flags unclear phrases, redundancy or complex words, and makes recommendations by displaying alternatives to you. The service uses machine learning and natural language processing for that, and will improve over time

WWW.OFFICE.COM/SETUP BLOGS: HAVE YOU EVER GOTTEN THIS ERROR MESSAGE? MICROSOFT TELLS YOU, "SORRY, SOMETHING WENT WRONG," BUT YOU DON'T KNOW THE BEST, MOST EFFECTIVE WAY TO TROUBLESHOOT THE PROBLEM. www.office.com/setup Blogs: great way to rescue your PC now We know this error can be frustrating. If you've gotten the "something went wrong" error during an Office 365/Office 2013 (or 2016) installation, we want to help! First, go to this Microsoft troubleshooting article and run the "Fix it" tool. This automated tool will take you through a process of uninstalling Office so you can re-install a clean version. Tip: we've seen the advice to NOT use Internet Explorer to run the tool, but rather another browser like Chrome or Firefox, so you can keep it running even when other Windows applications need to close. Be sure to select "Apply this fix" when offered. Once you're done running the Fix it tool, restart your computer and try re-installing Office. Often, this fix will suffice. If not, move on to alternate methods: Check your internet connection. Make sure you're not on a limited connection and your router's firmware is up to date (to do this, you may need to check with your router manufacturer). Clear your browser cookies & cache and reset Internet Explorer settings. Make sure you've removed older versions of Office. Uninstall earlier Office versions from the Control Panel, or visit this article for more help: How to uninstall Office 2003, Office 2007 or Office 2010 suites if you cannot uninstall it from Control Panel. Temporarily disable your antivirus software. Hopefully you're on your way with Office! But if these solutions don't work, you can find more detailed instructions in this Microsoft support article. If you still need help, post a topic on the Office 365 Community forum.

www.office.com/setup Blogs: ML Gomes is getting a new PC running Windows 8, and wants to know which version of Microsoft Office is best for her needs Microsoft office - www.office.com/setup Blogs Which version of Microsoft Office is best with Windows 8? Photograph: Justin Sullivan/Getty Images Which version of Microsoft Office should I use on Windows 8? I am buying a new laptop and need to use Outlook. ML Gomes Microsoft usually brings out new versions of Office to match new versions of Windows, and Windows 8 is no exception. The new Office 2013 is designed to work with Windows 8, and both have a similar modern styling that puts the emphasis on your content rather than Microsoft's software. Also, both are designed to work with cloud (online) services, particularly Microsoft's SkyDrive. However, other things have changed now that Microsoft is not a software company but a cloud-based "devices and services company". As chief executive Steve Ballmer said last year, this "impacts how we run the company, how we develop new experiences, and how we take products to market for both consumers and businesses." Under the old system, you could buy a copy of Microsoft Office on DVD, and use it without an internet connection. Under the new system, you buy a Product Key, which is 25 alphanumeric characters long. Entering the code online enables you to download your copy of Office, or activate a free trial version pre-installed on your new PC. FREE OFFICE WEB APPS The good news is that under the new system, most home users don't need to pay anything for Microsoft Office: they can use the free, cloud-based service in the form of Microsoft Office web apps. Sign up for an email address at Outlook.com, and you get free web-based email, a contacts book (People), a calendar, and 7GB of online storage in SkyDrive. (Outlook.com has replaced Hotmail, so you can use a Hotmail address, if you already have one.) Log on, click SkyDrive, and you can create and edit files in the four main Of

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: PowerPoint is a presentation program that allows you to create dynamic slide presentations. These presentations can include animation, narration, images, videos, and much more. In this lesson, you'll learn your way around the PowerPoint environment, including the Ribbon, Quick Access Toolbar, and Backstage view. Watch the video below to learn more about getting started with PowerPoint. GETTING TO KNOW POWERPOINT PowerPoint 2016 is similar to PowerPoint 2013 and PowerPoint 2010. If you've previously used these versions, PowerPoint 2016 should feel familiar. But if you are new to PowerPoint or have more experience with older versions, you should first take some time to become familiar with the PowerPoint 2016 interface. THE POWERPOINT INTERFACE When you open PowerPoint for the first time, the Start Screen will appear. From here, you'll be able to create a new presentation, choose a template, and access your recently edited presentations. From the Start Screen, locate and select Blank Presentation to access the PowerPoint interface. Creating a blank presentation - www.office.com/setup Click the buttons in the interactive below to become familiar with the PowerPoint interface. www.office.com/setup Working with the PowerPoint environment The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks in PowerPoint. Backstage view gives you various options for saving, opening a file, printing, and sharing your document. THE RIBBON PowerPoint uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. For example, the Font group on the Home tab contains commands for formatting text in your document. Groups on the Ribbon - www.office.com/setup Some groups also have a small arrow in the bottom-right corner that you can click for even more options. More options in groups - www.office.com/setu

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Many of the features in Office are geared toward saving and sharing files online. OneDrive is Microsoft's online storage space that you can use to save, edit, and share your presentations and other files. You can access OneDrive from your computer, smartphone, or any of the devices you use. To get started with OneDrive, all you need to do is set up a free Microsoft account if you don't already have one. If you don't already have a Microsoft account, you can go to the Creating a Microsoft Account lesson in our Microsoft Account tutorial. Once you have a Microsoft account, you'll be able to sign in to Office. Just click Sign in in the upper-right corner of the PowerPoint window. signing in to OneDrive - www.office.com/setup BENEFITS OF USING ONEDRIVE Once you're signed in to your Microsoft account, here are a few of the things you'll be able to do with OneDrive: Access your files anywhere: When you save your files to OneDrive, you'll be able to access them from any computer, tablet, or smartphone that has an Internet connection. You'll also be able to create new presentations from OneDrive. Back up your files: Saving files to OneDrive gives them an extra layer of protection. Even if something happens to your computer, OneDrive will keep your files safe and accessible. Share files: It's easy to share your OneDrive files with friends and coworkers. You can choose whether they can edit or simply read files. This option is great for collaboration because multiple people can edit a presentation at the same time (also known as co-authoring). SAVING AND OPENING FILES When you're signed in to your Microsoft account, OneDrive will appear as an option whenever you save or open a file. You still have the option of saving files to your computer. However, saving files to your OneDrive allows you to access them from any other computer, and it also allows you to share files with friends and co

WWW.OFFICE.COM/SETUP BLOGS: PROBLEM www.office.com/setup Blogs: You are trying to install MS Office patches but you get an error message - "Office Update Error". www.office.com/setup CAUSE When the office compatibility pack version is incompatible. Due to errors specific to some MS Office patches. RESOLUTION Install Compatibility Pack 2007 SP2: When you install patches pertaining to Office 2007 SP1 and SP2 in computers that have Office 2007 Gold installed, you should first install Office Combatibility Pack 2007 SP2 prior to installing these patches. For Specific Error Cases: Send the following to Support Team, for issue resolution Zip of the %windows%\temp\hotfix folder Agent logs pertaining to the computers where the patch is being installed. Applies to: Patch Deployment, Patch Installation Failure, Patch Installation Error, MS Ofiice Patch Error Keywords: Patch Installation, Patch Management, Patch Deployment Error, Patch Installation Failure, Office Update Error

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: PowerPoint files are called presentations. Whenever you start a new project in PowerPoint, you'll need to create a new presentation, which can either be blank or from a template. You'll also need to know how to open an existing presentation. Watch the video below to learn more about creating and opening presentations in PowerPoint. TO CREATE A NEW PRESENTATION: When beginning a new project in PowerPoint, you'll often want to start with a new blank presentation. Select the File tab to go to Backstage view. Clicking the File tab - www.office.com/setup Select New on the left side of the window, then click Blank Presentation. Creating a new presentation - www.office.com/setup A new presentation will appear. TO CREATE A NEW PRESENTATION FROM A TEMPLATE: A template is a predesigned presentation you can use to create a new slide show quickly. Templates often include custom formatting and designs, so they can save you a lot of time and effort when starting a new project. Click the File tab to access Backstage view, then select New. You can click a suggested search to find templates or use the search bar to find something more specific. In our example, we'll search for the keyword chalkboard. Searching for templates - www.office.com/setup Select a template to review it. Selecting a template - www.office.com/setup A preview of the template will appear, along with additional information on how the template can be used. Click Create to use the selected template. Creating a new presentation with a template - www.office.com/setup A new presentation will appear with the selected template. It's important to note that not all templates are created by Microsoft. Many are created by third-party providers and even individual users, so some templates may work better than others. TO OPEN AN EXISTING PRESENTATION: In addition to creating new presentations, you'll often need to open a presentation that was previ

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Microsoft Access is a database creation and management program. To understand Access, you must first understand databases. In this lesson, you will learn about databases and how they are used. You will familiarize yourself with the differences between data management in Microsoft Access and Microsoft Excel. Finally, you will get a look ahead at the rest of the Access tutorial. Watch the video below to learn more about databases in Access. WHAT IS A DATABASE? A database is a collection of data that is stored in a computer system. Databases allow their users to enter, access, and analyze their data quickly and easily. They're such a useful tool that you see them all the time. Ever waited while a doctor's receptionist entered your personal information into a computer, or watched a store employee use a computer to see whether an item was in stock? If so, then you've seen a database in action. The easiest way to understand a database is to think of it as a collection of lists. Think about one of the databases we mentioned above: the database of patient information at a doctor's office. What lists are contained in a database like this? To start with, there's a list of patients' names. Then there's a list of past appointments, a list with medical history for each patient, a list of contact information, and so on. This is true of all databases, from the simplest to the most complex. For instance, if you like to bake you might decide to keep a database containing the types of cookies you know how to make and the friends you give these cookies to. This is one of the simplest databases imaginable. It contains two lists: a list of your friends, and a list of cookies. An illustration of two lists - www.office.com/setup However, if you were a professional baker, you would have many more lists to keep track of: a list of customers, a list of products sold, a list of prices, a list of orders, and so on.

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Databases in Access are composed of four objects: tables, queries, forms, and reports. Together, these objects allow you to enter, store, analyze, and compile data however you want. In this lesson, you will learn about each of the four objects and come to understand how they interact with each other to create a fully functional relational database. Watch the video below to learn more about objects in Access. TABLES By this point, you should already understand that a database is a collection of data organized into many connected lists. In Access, all data is stored in tables, which puts tables at the heart of any database. You might already know that tables are organized into vertical columns and horizontal rows. Rows and columns in an Access table - www.office.com/setup In Access, rows and columns are referred to as records and fields. A field is more than just a column; it's a way of organizing information by the type of data it is. Every piece of information within a field is of the same type. For example, every entry in a field called First Name would be a name, and every entry in field called Street Address would be an address. Fields and field names - www.office.com/setup Likewise, a record is more than just a row; it's a unit of information. Every cell in a given row is part of that row's record. A record - www.office.com/setup Notice how each record spans several fields. Even though the information in each record is organized into fields, it belongs with the other information in that record. See the number at the left of each row? It's the ID number that identifies each record. The ID number for a record refers to every piece of information contained on that row. Record ID numbers - www.office.com/setup Tables are good for storing closely related information. Let's say you own a bakery and have a database that includes a table with your customers' names and information, lik

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Excel is a spreadsheet program that allows you to store, organize, and analyzeinformation. While you may believe Excel is only used by certain people to process complicated data, anyone can learn how to take advantage of the program's powerful features. Whether you're keeping a budget, organizing a training log, or creating an invoice, Excel makes it easy to work with different types of data. Watch the video below to learn more about Excel. GETTING TO KNOW EXCEL If you've previously used Excel 2010 or Excel 2013, then Excel 2016 should feel familiar. If you are new to Excel or have more experience with older versions, you should first take some time to become familiar with the Excel interface. THE EXCEL INTERFACE When you open Excel 2016 for the first time, the Excel Start Screen will appear. From here, you'll be able to create a new workbook, choose a template, and access your recently edited workbooks. From the Excel Start Screen, locate and select Blank workbook to access the Excel interface. The Excel Start screen - www.office.com/setup Click the buttons in the interactive below to become familiar with the Excel interface. - www.office.com/setup WORKING WITH THE EXCEL ENVIRONMENT The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks in Excel. The Backstage view gives you various options for saving, opening a file, printing, and sharing your document. THE RIBBON Excel 2016 uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. You will use these tabs to perform the most common tasks in Excel. Each tab will have one or more groups. Groups on the ribbon - www.office.com/setup Some groups will have an arrow you can click for more options. Some groups have a menu for more options - www.office.com/setup Click a tab to see more commands. Tabs on the ribbon - www.office.c