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Mary Bless on 18 Jan 13

"Summarize Text Using Mac OSX Summarize Or Microsoft Word AutoSummarize by BROOKS on AUGUST 24, 2010 in SOFTWARE Whether you are wanting to create an executive summary for a document, or you just want to get the gist of a long document before diving in, wouldn't it be helpful if your computer could do the skimming for you? The Mac OSX operating system and Microsoft Word on Windows have little-known summarizing tools that can do a pretty decent job of giving you the key points of a document or block of text. In the examples below, I will use a PDF copy of the free 4 Ways To Tame Your Documents e-Book that you can get by signing up for the free Paper Sanity e-Course or my weekly Paper Cuts newsletter. Mac OSX Summarize Service Sometimes there are hidden features in the nooks and crannies of the OSX operating system, and Summarize Text is one of them. However, before I show you how to use it, we have to check if it is set up first. Do You Have Summarize Enabled? Open up a searchable PDF in Preview, a text file in a text editor, or a website in Safari. Highlight some text and go to the Services menu. In this example in Preview I will go to Preview and then Services. Do you see Summarize in the list like this screenshot? If not, you're going to have to enable it. Enabling Summarize From that same Preview (or whichever app you are in) > Services menu, click Services Preferences. In the right pane, scroll way down to the bottom of the Text section and you should see Summarize there. Check it to enable. Summarize It! Back in whatever application you were just using, highlight the text you want to summarize or Select All if you want to do the whole document. Right click on the text, and you should see Summarize (it may be buried in a Services submenu). Click it and it will open up the Summary application. Your text will now be summarized, but it doesn't stop there. By default it shrinks it by about 50%. You can move the slider to make it bigger or

<div class="cArrow"> </div><div class="cContentInner">"Summarize Text Using Mac OSX Summarize Or Microsoft Word AutoSummarize by BROOKS on AUGUST 24, 2010 in SOFTWARE Whether you are wanting to create an executive summary for a document, or you just want to get the gist of a long document before diving in, wouldn't it be helpful if your computer could do the skimming for you? The Mac OSX operating system and Microsoft Word on Windows have little-known summarizing tools that can do a pretty decent job of giving you the key points of a document or block of text. In the examples below, I will use a PDF copy of the free 4 Ways To Tame Your Documents e-Book that you can get by signing up for the free Paper Sanity e-Course or my weekly Paper Cuts newsletter. Mac OSX Summarize Service Sometimes there are hidden features in the nooks and crannies of the OSX operating system, and Summarize Text is one of them. However, before I show you how to use it, we have to check if it is set up first. Do You Have Summarize Enabled? Open up a searchable PDF in Preview, a text file in a text editor, or a website in Safari. Highlight some text and go to the Services menu. In this example in Preview I will go to Preview and then Services. Do you see Summarize in the list like this screenshot? If not, you're going to have to enable it. Enabling Summarize From that same Preview (or whichever app you are in) > Services menu, click Services Preferences. In the right pane, scroll way down to the bottom of the Text section and you should see Summarize there. Check it to enable. Summarize It! Back in whatever application you were just using, highlight the text you want to summarize or Select All if you want to do the whole document. Right click on the text, and you should see Summarize (it may be buried in a Services submenu). Click it and it will open up the Summary application. Your text will now be summarized, but it doesn't stop there. By default it shrinks it by about 50%. You can move the slider to make it bigger or </div>

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