Group items tagged

www.office.com/setup Blogs: While you can always enter data directly into database tables, you might find it easier to use forms. Forms ensure you're entering the right data in the right location and format. This can help keep your database accurate and consistent. This lesson will address the benefits of using forms in a database. You will review examples of different forms and form components. Finally, you will learn how to use forms to enter new records and view and edit existing ones. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about working with forms in Access. WHY USE FORMS? Many of us fill out forms so often that we hardly notice when we're asked to use them. Forms are so popular because they're useful to the person asking for the information and to the person providing it. They are a way of requiring information in a specific format, which means the person filling out the form knows exactly which information to include and where to put it. Illustration of a paper form - www.office.com/setup This is just as true of forms in Access. When you enter information into a form in Access, the data goes exactly where it's supposed to go: into one or more related tables. While entering data into simple tables is fairly straightforward, data entry becomes more complicated as you start populating tables with records from elsewhere in the database. For instance, the orders table in a bakery's database might link to information on customers, products, and prices drawn from related tables. For example, in the Orders Table below the Customer ID field is linked to the Customers table. The Customer ID field links to the Customers table - www.office.com/setup In fact, in order to see the entire order you would also have to look at the

www.office.com/setup Blogs: Once your slide show is complete, you'll need to learn how to present it to an audience. PowerPoint offers several tools and features to help make your presentation smooth, engaging, and professional. Optional: Download our practice presentation. Watch the video below to learn more about presenting your slide show. PRESENTING A SLIDE SHOW Before you present your slide show, you'll need to think about the type of equipment that will be available for your presentation. Many presenters use projectors during presentations, so you might want to consider using one as well. This allows you to control and preview slides on one monitor while presenting them to an audience on another screen. TO START A SLIDE SHOW: There are several ways you can begin your presentation: Click the Start From Beginning command on the Quick Access Toolbar, or press the F5 key at the top of your keyboard. The presentation will appear in full-screen mode. clicking the Start From Beginning command on the Quick Access Toolbar - www.office.com/setup Select the Slide Show view command at the bottom of the PowerPoint window to begin a presentation from the current slide. Switching to Slide Show view from the Status bar in the lower-right corner - www.office.com/setup Go to the Slide Show tab on the Ribbon to access even more options. From here, you can start the presentation from the current slide and access advanced presentation options. starting a presentation from the Slide Show tab - www.office.com/setup TO ADVANCE AND REVERSE SLIDES: You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. Alternatively, you can use or arrow keys on your keyboard to move forward or backward through the presentation. You can also hover your mouse over the bottom-left and click the arrows to move forward or backward. hovering the mouse to access navigation buttons in Slide Show view - www.office.com/setup TO STOP A SLIDE SHOW: You can

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Even though PowerPoint presentations are designed to be viewed on a computer, there may be times when you want to print them. You can even print custom versions of a presentation, which can be especially helpful when presenting your slide show. The Print pane makes it easy to preview and print your presentation. Optional: Download our practice presentation. Watch the video below to learn more about printing in PowerPoint. PRINT LAYOUTS PowerPoint offers several layouts to choose from when printing a presentation. The layout you choose will mostly depend on why you're printing the slide show. There are four types of print layouts. Full Page Slides: This prints a full page for each slide in your presentation. This layout is most useful if you need to review or edit a printed copy of your presentation. preview of a full page slide printout - www.office.com/setup Notes Pages: This prints each slide, along with any speaker notes for the slide. If you've included a lot of notes for each slide, you could keep a printed copy of the notes with you while presenting. previewing the notes pages layout - www.office.com/setup Outline: This prints an overall outline of the slide show. You could use this to review the organization of your slide show and prepare to deliver your presentation. preview of an outline printout Handouts: This prints thumbnail versions of each slide, with optional space for notes. This layout is especially useful if you want to give your audience a physical copy of the presentation. The optional space allows them to take notes on each slide. preview of a handouts printout - www.office.com/setup TO ACCESS THE PRINT PANE: Select the File tab. Backstage view will appear. selecting the File tab - www.office.com/setup Select Print. The Print pane will appear. clicking Print in the Backstage view - www.office.com/setup Click the buttons in the interactive below to learn more about using

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: When you're working with longer presentations, it can be difficult and time consuming to locate a specific word or phrase. PowerPoint can automatically search your presentation using the Find feature, and it allows you to quickly change words or phrases using the Replace feature. Optional: Download our practice presentation. Watch the video below to learn more about the basics of using Find and Replace in PowerPoint. TO FIND TEXT: From the Home tab, click the Find command. www.office.com/setup A dialog box will appear. Enter the text you want to find in the Find what: field, then click Find Next. www.office.com/setup If the text is found, it will be selected. www.office.com/setup You can also access the Find command by pressing Ctrl+F on your keyboard. TO REPLACE TEXT: At times, you may discover that you've repeatedly made a mistake throughout your presentation-such as misspelling someone's name-or that you need to exchange a particular word or phrase for another. You can use the Replace feature to make quick revisions. From the Home tab, click the Replace command. www.office.com/setup A dialog box will appear. Type the text you want to find in the Find what: field. Type the text you want to replace it with in the Replace with: field, then click Find Next. www.office.com/setup If the text is found, it will be selected. Review the text to make sure you want to replace it. If you want to replace it, select one of the replace options. Replace will replace individual instances, and Replace All will replace every instance. In our example, we'll use the Replace option. www.office.com/setup The selected text will be replaced. www.office.com/setup PowerPoint will move to the next instance of the text in the presentation. When you are finished replacing text, click Close to exit the dialog box. When it comes to using Replace All, it's important to remember that it could find matches you didnâ

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: As you add more slides to a presentation, it can be difficult to keep everything organized. Fortunately, PowerPoint offers tools to help you organize and prepare your slide show. Optional: Download our practice presentation. Watch the video below to learn more about managing slides in PowerPoint. ABOUT SLIDE VIEWS PowerPoint includes several different slide views, which are all useful for various tasks. The slide view commands are located in the bottom-right of the PowerPoint window. There are four main slide views. The different slide view commands - www.office.com/setup Normal view: This is the default view, where you create and edit slides. You can also move slides in the Slide Navigation pane on the left. Normal View - www.office.com/setup Slide sorter view: In this view, you'll see a thumbnail version of each slide. You can drag and drop slides to reorder them quickly. Slide Sorter - www.office.com/setup Reading view: This view fills the PowerPoint window with a preview of your presentation. It includes easily accessible navigation buttons at the bottom-right. Reading View - www.office.com/setup Slide show view: This is the view you'll use to present to an audience. This command will begin the presentation from the current slide. You can also press F5 on your keyboard to start from the beginning. A menu will appear in the bottom-left corner when you move the mouse. These commands allow you to navigate through the slides and access other features, such as the pen and highlighter. Playing a slide show - www.office.com/setup OUTLINE VIEW Outline view shows your slide text in outline form. This allows you to quickly edit your slide text and view the content of multiple slides at once. You could use this layout to review the organization of your slide show and prepare to deliver your presentation. TO VIEW AN OUTLINE: From the View tab, click the Outline View command. Clicking the Outline

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Every PowerPoint presentation is composed of a series of slides. To begin creating a slide show, you'll need to know the basics of working with slides. You'll need to feel comfortable with tasks such as inserting a new slide, changing the layout of a slide, arranging existing slides, changing the slide view, and adding notes to a slide. Optional: Download our practice presentation. Watch the video below to learn more about slide basics in PowerPoint. UNDERSTANDING SLIDES AND SLIDE LAYOUTS When you insert a new slide, it will usually have placeholders to show you where content will be placed. Slides have different layouts for placeholders, depending on the type of information you want to include. Whenever you create a new slide, you'll need to choose a slide layout that fits your content. Different slide layouts - www.office.com/setup Placeholders can contain different types of content, including text, images, and videos. Many placeholders have thumbnail icons you can click to add specific types of content. In the example below, the slide has placeholders for the title and content. A slide with empty placeholders - www.office.com/setup TO INSERT A NEW SLIDE: Whenever you start a new presentation, it will contain one slide with the Title Slide layout. You can insert as many slides as you need from a variety of layouts. From the Home tab, click the bottom half of the New Slide command. Clicking the bottom half of the New Slide command - www.office.com/setup Choose the desired slide layout from the menu that appears. Choosing a slide layout - www.office.com/setup The new slide will appear. Click any placeholder and begin typing to add text. You can also click an icon to add other types of content, such as a picture or a chart. The new slide - - www.office.com/setup To change the layout of an existing slide, click the Layout command, then choose the desired layout. Applying a new layout to a

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: If you're new to PowerPoint, you'll need to learn the basics of working with text. In this lesson, you'll learn how to cut, copy, paste, and format text. Optional: Download our practice presentation. Watch the video below to learn more about the basics of working with text in PowerPoint. TO SELECT TEXT: Before you can move or arrange text, you'll need to select it. Click next to the text you want to select, drag the mouse over the text, then release your mouse. The text will be selected. www.office.com/setup Blogs COPYING AND MOVING TEXT PowerPoint allows you to copy text that is already on a slide and paste it elsewhere, which can save you time. If you want to move text, you can cut and paste or drag and drop the text. TO COPY AND PASTE TEXT: Select the text you want to copy, then click the Copy command on the Home tab. www.office.com/setup Blogs Place the insertion point where you want the text to appear. Click the Paste command on the Home tab. www.office.com/setup Blogs The copied text will appear. TO CUT AND PASTE TEXT: Select the text you want to move, then click the Cut command. www.office.com/setup Blogs Place the insertion point where you want the text to appear, then click the Paste command. www.office.com/setup Blogs The text will appear in the new location. You can access the cut, copy, and paste commands by using keyboard shortcuts. Press Ctrl+X to cut, Ctrl+C to copy, and Ctrl+V to paste. TO DRAG AND DROP TEXT: Select the text you want to move, then click and drag the text to the desired location. www.office.com/setup Blogs The text will appear in the new location. www.office.com/setup Blogs FORMATTING AND ALIGNING TEXT Formatted text can draw your audience's attention to specific parts of a presentation and emphasize important information. In PowerPoint, you have several options for adjusting your text, including size and color. You can also adjust the alignment of the

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: A theme is a predefined combination of colors, fonts, and effects. Different themes also use different slide layouts. You've already been using a theme, even if you didn't know it: the default Office theme. You can choose from a variety of new themes at any time, giving your entire presentation a consistent, professional look. Optional: Download our practice presentation. Watch the video below to learn more about applying themes in PowerPoint. WHAT IS A THEME? In PowerPoint, themes give you a quick and easy way to change the design of your presentation. They control your primary color palette, basic fonts, slide layout, and other important elements. All of the elements of a theme will work well together, which means you won't have to spend as much time formatting your presentation. Each theme uses its own set of slide layouts. These layouts control the way your content is arranged, so the effect can be dramatic. In the examples below, you can see that the placeholders, fonts, and colors are different. The Frame theme and the Integral theme - www.office.com/setup If you use a unique slide layout-such as Quote with Caption or Name Card-and then switch to a theme that does not include that layout, it may give unexpected results. Every PowerPoint theme-including the default Office theme-has its own theme elements. These elements are: Theme Colors: There are 10 theme colors, along with darker and lighter variations, available from every Color menu. Theme Colors - www.office.com/setup Theme Fonts: There are two theme fonts available at the top of the Font menu under Theme Fonts. Theme Fonts - www.office.com/setup Theme Effects: These affect the preset shape styles. You can find shape styles on the Format tab whenever you select a shape or SmartArt graphic. Theme Effects - www.office.com/setup When you switch to a different theme, all of these elements will update to reflect the new them

www.office.com/setup Blogs: Last week, Outlook for Mac released two highly requested features designed to help you get more done, quickly. First, we added support for the Touch Bar for MacBook Pro users. Through the Touch Bar, we intelligently put the most common inbox, formatting and view commands at your fingertips-all based on what you're doing in Outlook. Additionally, we're bringing your favorite apps to your inbox with add-ins for Outlook for Mac. Whether it's translating emails on the fly or updating your notes or project board, you will now be able to accomplish all this and more right from your inbox. These add-ins are also available across Outlook for Windows, iOS and the web, so your favorite apps are always there to help you accomplish tasks quickly. Here's a look at what's new! INTUITIVE COMMANDS AT YOUR FINGERTIPS WITH TOUCH BAR SUPPORT IN OUTLOOK FOR MAC The Touch Bar in Outlook intelligently provides quick access to the most commonly used commands as you work on email and manage your calendar. When composing a new mail or meeting request, the Touch Bar displays the common formatting options. When viewing your calendar, you can switch between different views. And when viewing the reminders window, you can join an online meeting with one tap on the Touch Bar. www.office.com/setup Support for Touch Bar in Outlook for Mac is available to all Office 365 subscribers, as well as all Office 2016 for Mac customers. ACCOMPLISH TASKS QUICKLY WITH NEW ADD-INS Add-ins bring your favorite apps right inside Outlook, so you can accomplish tasks quickly without needing to switch back and forth between email and other apps. Last year, we announced the rollout of add-ins to Outlook 2016 for Mac in Office Insider. We are now making add-ins available to all Outlook 2016 for Mac customers who have Exchange 2013 Service Pack 1 or higher, or Office 365 or Outlook.com mailboxes. Use these add-ins to translate emails on the fly, edit a record in your CRM s

www.office.com/setup Blogs: Productivity? Sweet www.office.com/setup Blogs: Office 2016 for Mac was a long time coming, but it brings plenty of new features and better feature parity with the Windows version than ever. Microsoft has done a lot to streamline the experience, with a customizable, collapsible Ribbon as well as cross-platform keyboard shortcuts, but with any major Office update, there's bound to be a learning curve. These tips for Word, PowerPoint, Excel, Outlook, and OneNote should come in handy, and if you're stumped about anything specific, let us know in the comments. Office 2016 is available for Office365 subscribers, with a wider release coming in September. Don't forget to save! This is probably our most important tip: Don't forget to save! When Apple introduced Auto Save and Versions into OS X, many Mac users started losing our ingrained habit of hitting Command-S often. Unfortunately, Office 2016 (except for OneNote-more on that in a bit) doesn't take advantage of Auto Save. So don't forget to save often. Versioning is also missing, but on the plus side, fans of Save As will find the command in its rightful place in the File menu. Store your files in OneDrive or SharePoint If you need access to your files from anywhere, Office 2016's built-in OneDrive & SharePoint integration makes cloud storage simple. To save to your OneDrive or SharePoint account, click the Online Locations button in the lower-left corner of a Save dialog box. Choose your existing account from the list, or click the Plus button to add another location. What's the difference? Glad you asked. OneDrive is a consumer product for cloud storage, like iCloud Drive. Aimed more at businesses, SharePoint acts like an intranet, letting teams share and collaborate on files. Office 2016 for Mac: Ribbon - www.office.com/setup See larger image Maximize your workspace The redesigned Ribbon in Office 2016 unifies the look and functionality across all platforms. It also ta

Bella Engen is a Technical Writer on the SharePoint User Content Publishing team, focused on search-driven experiences. Cross-site publishing is a new publishing method in SharePoint Server 2013 that can help streamline the publishing process in your organization, and at the same time reduce costs associated with maintaining and updating your website. By combining cross-site publishing with SharePoint search features, you can reduce the number of pages needed to maintain your website, and gain flexibility in how content is presented to your customers. In a nutshell, cross-site publishing simplifies the authoring experience by separating the process of how content is authored from the process of how content is displayed. SharePoint search features enable you to add user-specific behavior to your website, such as displaying different content to different customer groups, or displaying recommendations based on user behavior. In a blog series on the SharePoint IT Pro blog, you can learn how you can use SharePoint Server 2013 to set up a website that is based on product catalog data. The blog posts describe the different functionalities that are involved when setting up such a site, and show you step-by-step how the features are configured. To demonstrate how it all comes together, data from a fictitious company is used. The blog posts use several screenshots and diagrams to explain everything from how the cross-site publishing feature works, to how you can use search features to influence how product data is displayed to visitors on a site. To give you an idea of what type of site this blog series describes, here are a few screenshots of the final website: