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WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Even though PowerPoint presentations are designed to be viewed on a computer, there may be times when you want to print them. You can even print custom versions of a presentation, which can be especially helpful when presenting your slide show. The Print pane makes it easy to preview and print your presentation. Optional: Download our practice presentation. Watch the video below to learn more about printing in PowerPoint. PRINT LAYOUTS PowerPoint offers several layouts to choose from when printing a presentation. The layout you choose will mostly depend on why you're printing the slide show. There are four types of print layouts. Full Page Slides: This prints a full page for each slide in your presentation. This layout is most useful if you need to review or edit a printed copy of your presentation. preview of a full page slide printout - www.office.com/setup Notes Pages: This prints each slide, along with any speaker notes for the slide. If you've included a lot of notes for each slide, you could keep a printed copy of the notes with you while presenting. previewing the notes pages layout - www.office.com/setup Outline: This prints an overall outline of the slide show. You could use this to review the organization of your slide show and prepare to deliver your presentation. preview of an outline printout Handouts: This prints thumbnail versions of each slide, with optional space for notes. This layout is especially useful if you want to give your audience a physical copy of the presentation. The optional space allows them to take notes on each slide. preview of a handouts printout - www.office.com/setup TO ACCESS THE PRINT PANE: Select the File tab. Backstage view will appear. selecting the File tab - www.office.com/setup Select Print. The Print pane will appear. clicking Print in the Backstage view - www.office.com/setup Click the buttons in the interactive below to learn more about using

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Once your slide show is complete, you'll need to learn how to present it to an audience. PowerPoint offers several tools and features to help make your presentation smooth, engaging, and professional. Optional: Download our practice presentation. Watch the video below to learn more about presenting your slide show. PRESENTING A SLIDE SHOW Before you present your slide show, you'll need to think about the type of equipment that will be available for your presentation. Many presenters use projectors during presentations, so you might want to consider using one as well. This allows you to control and preview slides on one monitor while presenting them to an audience on another screen. TO START A SLIDE SHOW: There are several ways you can begin your presentation: Click the Start From Beginning command on the Quick Access Toolbar, or press the F5 key at the top of your keyboard. The presentation will appear in full-screen mode. clicking the Start From Beginning command on the Quick Access Toolbar - www.office.com/setup Select the Slide Show view command at the bottom of the PowerPoint window to begin a presentation from the current slide. Switching to Slide Show view from the Status bar in the lower-right corner - www.office.com/setup Go to the Slide Show tab on the Ribbon to access even more options. From here, you can start the presentation from the current slide and access advanced presentation options. starting a presentation from the Slide Show tab - www.office.com/setup TO ADVANCE AND REVERSE SLIDES: You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. Alternatively, you can use or arrow keys on your keyboard to move forward or backward through the presentation. You can also hover your mouse over the bottom-left and click the arrows to move forward or backward. hovering the mouse to access navigation buttons in Slide Show view - www.office

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: While there are four types of database objects in Access, tables are arguably the most important. Even when you're using forms, queries, and reports, you're still working with tables because that's where all of your data is stored. Tables are at the heart of any database, so it's important to understand how to use them. In this lesson, you will learn how to open tables, create and edit records, and modify the appearance of your table to make it easier to view and work with. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about working with tables in Access. TABLE BASICS TO OPEN AN EXISTING TABLE: Open your database, and locate the Navigation pane. In the Navigation pane, locate the table you want to open. Double-click the desired table. Opening a table - www.office.com/setup The table will open and appear as a tab in the Document Tabs bar. The open table - www.office.com/setup UNDERSTANDING TABLES All tables are composed of horizontal rows and vertical columns, with small rectangles called cells in the places where rows and columns intersect. In Access, rows and columns are referred to as records and fields. A field is a way of organizing information by type. Think of the field name as a question and every cell within that field as a response to that question. In our example, the Last Name field is selected, which contains all the last names in the table. Fields and field names - www.office.com/setup A record is one unit of information. Every cell on a given row is part of that row's record. In our example, Quinton Boyd's record is selected, which contains all of the information related to him in the table. Records and record ID numbers - www.office.com/setu

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: By default, every row and column of a new workbook is set to the same height and width. Excel allows you to modify column width and row height in different ways, including wrapping text and merging cells. Optional: Download our practice workbook. Watch the video below to learn more about modifying columns, rows, and cells. TO MODIFY COLUMN WIDTH: In our example below, column C is too narrow to display all of the content in these cells. We can make all of this content visible by changing the width of column C. Position the mouse over the column line in the column heading so the cursor becomes a double arrow. positioning the mouse over the column line - www.office.com/setup Click and drag the mouse to increase or decrease the column width. increasing the column width - www.office.com/setup Release the mouse. The column width will be changed. the resized column - www.office.com/setup With numerical data, the cell will display pound signs (#######) if the column is too narrow. Simply increase the column width to make the data visible. TO AUTOFIT COLUMN WIDTH: The AutoFit feature will allow you to set a column's width to fit its content automatically. Position the mouse over the column line in the column heading so the cursor becomes a double arrow. autofitting the column width - www.office.com/setup Double-click the mouse. The column width will be changed automatically to fit the content. the autofit column width - www.office.com/setup You can also AutoFit the width for several columns at the same time. Simply select the columns you want to AutoFit, then select the AutoFit Column Width command from the Format drop-down menu on the Home tab. This method can also be used for row height. autofitting column width for multiple columns - www.office.com/setup TO MODIFY ROW HEIGHT: Position the cursor over the row line so the cursor becomes a double arrow. hovering over a <a href=row line - www.of

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: A chart is a tool you can use to communicate data graphically. Including a chart in a presentation allows your audience to see the meaning behind the numbers, which makes it easy to visualize comparisons and trends. Optional: Download our practice presentation for this lesson. Watch the video below to learn more about using charts in PowerPoint. TYPES OF CHARTS PowerPoint has several types of charts, allowing you to choose the one that best fits your data. In order to use charts effectively, you'll need to understand how different charts are used. Click the arrows in the slideshow below to learn more about the types of charts in PowerPoint. Slide 1 - www.office.com/setupPowerPoint has a variety of chart types, each with its own advantages. Click the arrows to see some of the different types of charts available in PowerPoint. Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup IDENTIFYING THE PARTS OF A CHART In addition to chart types, you'll need to understand how to read a chart. Charts contain several different elements-or parts-that can help you interpret data. Click the buttons in the interactive below to learn about the different parts of a chart. Book sales chart - www.office.com/setup LEGEND The legend identifies which data series each color on the chart represents. In this example, the legend identifies the different months in the chart. INSERTING CHARTS PowerPoint uses a spreadsheet as a placeholder for entering chart data, much like Excel. The process of entering data is fairly simple, but if you are unfamiliar with Excel you might want to review our Excel 2016 Cell Basics lesson. TO INSERT A CHART: Select the Insert tab, then click the Chart command in the Illustrations group. - www.office.com/setup A dialog box will appear. Select a category from the left pane, an

SmartArt allows you to communicate information with graphics instead of just using text. There are a variety of styles to choose from, which you can use to illustrate different types of ideas. Watch the video below to learn more about working with SmartArt. TO INSERT A SMARTART GRAPHIC: Select the slide where you want the SmartArt graphic to appear. From the Insert tab, select the SmartArt command in the Illustrations group. selecting the SmartArt command on the Insert tab - www.office.com/setup A dialog box will appear. Select a category on the left, choose the desired SmartArt graphic, then click OK. choosing a SmartArt graphic - www.office.com/setup The SmartArt graphic will appear on the current slide. the inserted smartart - www.office.com/setup You can also click the Insert a SmartArt Graphic command in a placeholder to add SmartArt. Inserting a SmartArt Graphic from a placeholder - www.office.com/setup TO ADD TEXT TO A SMARTART GRAPHIC: Select the SmartArt graphic. The text pane will appear to the left Enter text next to each bullet in the text pane. The text will appear in the corresponding shape. It will be resized automatically to fit inside the shape. adding text to the SmartArt graphic - www.office.com/setup You can also add text by clicking the desired shape and then typing. This works well if you only need to add text to a few shapes. However, for more complex SmartArt graphics, working in the text pane is often quicker and easier. adding text directly in the shapes of the SmartArt instead of the text pane - www.office.com/setup TO REORDER, ADD, AND DELETE SHAPES: It's easy to add new shapes, change their order, and even delete shapes from your SmartArt graphic. You can do all of this in the text pane, and it's a lot like creating an outline with a multilevel list. For more information on multilevel lists, you may want to review our Lists lesson. To demote a shape, select the desired bullet, then press the Tab key. The bullet will move to the

www.office.com/setup Blogs: Tables are another tool you can use to display information in PowerPoint. A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks, including presenting text information and numerical data. You can even customize tables to fit your presentation. Optional: Download our practice presentation. Watch the video below to learn more about inserting tables in PowerPoint. TO INSERT A TABLE: From the Insert tab, click the Table command. Hover the mouse over the grid of squares to select the desired number of columns and rows in the table. In our example, we'll insert a table with six rows and six columns (6x6). inserting a table - www.office.com/setup The table will appear on the currently selected slide. In our example, that's slide 3. Click anywhere in the table, and begin typing to add text. You can also use the Tab key or the arrow keys on your keyboard to navigate through the table. adding text to a new table - www.office.com/setup You can also insert a table by clicking the Insert Table command in a placeholder. inserting a table from a placeholder - www.office.com/setup MODIFYING TABLES PowerPoint includes several options for customizing tables, including moving and resizing, as well as adding rows and columns. TO MOVE A TABLE: Click and drag the edge of a table to move it to a new location on a slide. moving a table - www.office.com/setup TO RESIZE A TABLE: Click and drag the sizing handles until the table is the desired size. resizing a table - www.office.com/setup TO ADD A ROW OR COLUMN: Click a cell adjacent to the location where you want to add a row or column. In our example, we'll select the cell that says Mystery. selecting a cell - www.office.com/setup Click the Layout tab on the right side of the Ribbon. Locate the Rows & Columns group. If you want to insert a new row, select either Insert Above or Insert Below. If you want to insert a new column, select either Insert Left or Insert Ri

www.office.com/setup Blogs: Whenever you use the Internet, you use hyperlinks to navigate from one webpage to another. If you want to include a web address or email address in your PowerPoint presentation, you can choose to format it as a hyperlink so a person can easily click it. It's also possible to link to files and other slides within a presentation. Optional: Download our practice presentation. Watch the video below to learn more about inserting hyperlinks in PowerPoint. ABOUT HYPERLINKS Hyperlinks have two basic parts: the address of the webpage, email address, or other location they are linking to, and the display text (which can also be a picture or a shape). For example, the address could be http://www.youtube.com, and YouTube could be the display text. In some cases, the display text might be the same as the address. When you're creating a hyperlink in PowerPoint, you'll be able to choose both the address and the display text or image. TO INSERT A HYPERLINK: Select the image or text you want to make a hyperlink. Right-click the selected text or image, then click Hyperlink. Alternatively, you can go to the Insert tab and click the Hyperlink command. - www.office.com/setup The Insert Hyperlink dialog box will open. - www.office.com/setup If you selected text, the words will appear in the Text to display field at the top. You can change this text if you want. Type the address you want to link to in the Address field. Click OK. The text or image you selected will now be a hyperlink to the web address. - www.office.com/setup TO INSERT A HYPERLINK TO AN EMAIL ADDRESS: Right-click the selected text or image, then click Hyperlink. The Insert Hyperlink dialog box will open. On the left side of the dialog box, click Email Address. - www.office.com/setup Type the email address you want to connect to in the Email Address box, then click OK. - www.office.com/setup PowerPoint often recognizes email and web addresses as you type and will format them as hyperlin

www.office.com/setup Blogs: Another tool you can use to connect to a webpage, file, email address, or slide is called an action button. Action buttons are built-in shapes you can add to a presentation and set to link to another slide, play a sound, or perform a similar action. When someone clicks or hovers over the button, the selected action will occur. Action buttons can do many of the same things as hyperlinks. Their easy-to-understand style makes them especially useful for self-running presentations at booths and kiosks. Optional: Download our practice presentation. Watch the video below to learn more about using action buttons in your presentations. INSERTING ACTION BUTTONS You can insert action buttons on one slide at a time, or you can insert an action button that will show up on every slide. The second option can be useful if you want every slide to link back to a specific slide, like the title page or table of contents. TO INSERT AN ACTION BUTTON ON ONE SLIDE: Click the Insert tab. Click the Shapes command in the Illustrations group. A drop-down menu will appear with the action buttons located at the very bottom. - www.office.com/setup Select the desired action button. Insert the button onto the slide by clicking the desired location. The Action Settings dialog box will appear. Select the Mouse Click or Mouse Over tab. Selecting the Mouse Click tab means the action button will perform its action only when clicked. Selecting the Mouse Over tab will make the action button perform its action when you move the mouse over it. - www.office.com/setup In the Action on click section, select Hyperlink to:, then click the drop-down arrow and choose an option from the menu. - www.office.com/setup Check the Play Sound box if you want a sound to play when the action button is clicked. Select a sound from the drop-down menu, or select Other sound to use a sound file on your computer. When you're done, click OK. - www.office.com/setup TO INSERT AN ACTION BUTTON ON A

Let's say you really like the style of a theme, but you'd like to experiment with different color schemes. That's not a problem: You can mix and match colors, fonts, and effects to create a unique look for your presentation. If it still doesn't look exactly right, you can customize the theme any way you want. If you're new to PowerPoint, you may want to review our lesson on Applying Themes to learn the basics of using themes. Optional: Download our practice presentation. Watch the video to learn more about modifying themes in PowerPoint. TO SELECT NEW THEME COLORS: If you don't like the colors of a particular theme, it's easy to apply new theme colors; everything else about the theme will remain unchanged. From the Design tab, click the drop-down arrow in the Variants group and select Colors. - www.office.com/setup Blogs Select the desired theme colors. The presentation will update to show the new theme colors. - www.office.com/setup Blogs TO CUSTOMIZE COLORS: Sometimes you might not like every color included in a set of theme colors. It's easy to change some or all of the colors to suit your needs. From the Design tab, click the drop-down arrow in the Variants group. Select Colors, then click Customize Colors. - www.office.com/setup Blogs A dialog box will appear with the 12 current theme colors. To edit a color, click the drop-down arrow and select a different color. You may need to click More Colors to find the exact color you want. - www.office.com/setup Blogs In the Name: field, type the desired name for the theme colors, then click Save. - www.office.com/setup Blogs The presentation will update to show the new custom theme colors. With some presentations, you may not notice a significant difference when changing the theme colors. For example, a textured background will not change when theme colors are changed. When trying different theme colors, it's best to select a slide that uses several colors to see how the new theme colors will affect your prese

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: PowerPoint is a presentation program that allows you to create dynamic slide presentations. These presentations can include animation, narration, images, videos, and much more. In this lesson, you'll learn your way around the PowerPoint environment, including the Ribbon, Quick Access Toolbar, and Backstage view. Watch the video below to learn more about getting started with PowerPoint. GETTING TO KNOW POWERPOINT PowerPoint 2016 is similar to PowerPoint 2013 and PowerPoint 2010. If you've previously used these versions, PowerPoint 2016 should feel familiar. But if you are new to PowerPoint or have more experience with older versions, you should first take some time to become familiar with the PowerPoint 2016 interface. THE POWERPOINT INTERFACE When you open PowerPoint for the first time, the Start Screen will appear. From here, you'll be able to create a new presentation, choose a template, and access your recently edited presentations. From the Start Screen, locate and select Blank Presentation to access the PowerPoint interface. Creating a blank presentation - www.office.com/setup Click the buttons in the interactive below to become familiar with the PowerPoint interface. www.office.com/setup Working with the PowerPoint environment The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks in PowerPoint. Backstage view gives you various options for saving, opening a file, printing, and sharing your document. THE RIBBON PowerPoint uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. For example, the Font group on the Home tab contains commands for formatting text in your document. Groups on the Ribbon - www.office.com/setup Some groups also have a small arrow in the bottom-right corner that you can click for even more options. More options in groups - www.office.com/setu

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: After creating a form, you might want to modify its appearance. Formatting your forms can help make your database look consistent and professional. Some formatting changes can even make your forms easier to use. With the formatting tools in Access, you can customize your forms to look exactly the way you want. In this lesson, you will learn how to add command buttons, modify form layouts, add logos and other images, and change form colors and fonts. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about formatting forms in Access. FORMATTING FORMS Access offers several options that let you make your forms look exactly the way you want. While some of these options-like command buttons-are unique to forms, others may be familiar to you. COMMAND BUTTONS If you want to create a way for users of your form to quickly perform specific actions and tasks, consider adding command buttons. When you create a command button, you specify an action for it to carry out when clicked. By including commands for common tasks right in your form, you're making the form easier to use. Access offers many different types of command buttons, but they can be divided into a few main categories: Record Navigation command buttons, which allow users to move among the records in your database Record Operation command buttons, which let users do things like save and print a record Form Operation command buttons, which allow users to quickly open or close a form, print the current form, and perform other actions Report Operation command buttons, which offer users a quick way to do things like preview or mail a report from the current record TO ADD A COMMAND BUTTON TO A FORM: In Form Layou

www.office.com/setup Blogs: New to Visio? This tutorial will help get you started with Visio 2016. We'll take you through starter diagrams to give you an idea of what diagrams look like. Then we'll take you through the four basic steps to creating your own diagram. START VISIO Click the Start button, type Visio, and then click the Visio icon to open the program. (If Visio is open already, clickFile > New.) LOOK AT THE STARTER DIAGRAMS Before you dig in and start making things yourself, let's show you a couple starter diagrams that Visio has made for you. That way you can get an idea of what diagrams look and feel like in the program. Click Categories. Categories link - www.office.com/setup Click Flowchart. Flowchart category thumbnail - www.office.com/setup Now pay attention to this step: single-click the Basic Flowchart thumbnail. Basic Flowchart thumbnail - www.office.com/setup Let's explain what this dialog is all about. Visio Basic Flowchart thumbnails: 1 blank template, and 3 starter diagrams - www.office.com/setup You choose the blank template when you have some experience with Visio (like after you've made a few practice diagrams). But if you don't have any experience, choose one of the other three starter diagrams. Double-click one of the starter diagram thumbnails. This is a starter diagram. Visio 2016 comes with many starter diagrams to give you ideas and examples. You can customize this starter diagram by typing your own text, adding your own shapes, and so on. Also, take a look at the tips and tricks. These help you work with the diagram. Let's open another starter diagram. Click File > New > Categories > Network. Single-click the Basic Network thumbnail. Basic Network thumbnail - www.office.com/setup Double-click one of the two starter diagram thumbnails. This is just another example of what you can do with Visio. On your own, go to File > New > Categories and explore the various starter diagrams in Visio. Not all diagrams have them, but many of the

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Microsoft Access is a database creation and management program. To understand Access, you must first understand databases. In this lesson, you will learn about databases and how they are used. You will familiarize yourself with the differences between data management in Microsoft Access and Microsoft Excel. Finally, you will get a look ahead at the rest of the Access tutorial. Watch the video below to learn more about databases in Access. WHAT IS A DATABASE? A database is a collection of data that is stored in a computer system. Databases allow their users to enter, access, and analyze their data quickly and easily. They're such a useful tool that you see them all the time. Ever waited while a doctor's receptionist entered your personal information into a computer, or watched a store employee use a computer to see whether an item was in stock? If so, then you've seen a database in action. The easiest way to understand a database is to think of it as a collection of lists. Think about one of the databases we mentioned above: the database of patient information at a doctor's office. What lists are contained in a database like this? To start with, there's a list of patients' names. Then there's a list of past appointments, a list with medical history for each patient, a list of contact information, and so on. This is true of all databases, from the simplest to the most complex. For instance, if you like to bake you might decide to keep a database containing the types of cookies you know how to make and the friends you give these cookies to. This is one of the simplest databases imaginable. It contains two lists: a list of your friends, and a list of cookies. An illustration of two lists - www.office.com/setup However, if you were a professional baker, you would have many more lists to keep track of: a list of customers, a list of products sold, a list of prices, a list of orders, and so on.

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Databases in Access are composed of four objects: tables, queries, forms, and reports. Together, these objects allow you to enter, store, analyze, and compile data however you want. In this lesson, you will learn about each of the four objects and come to understand how they interact with each other to create a fully functional relational database. Watch the video below to learn more about objects in Access. TABLES By this point, you should already understand that a database is a collection of data organized into many connected lists. In Access, all data is stored in tables, which puts tables at the heart of any database. You might already know that tables are organized into vertical columns and horizontal rows. Rows and columns in an Access table - www.office.com/setup In Access, rows and columns are referred to as records and fields. A field is more than just a column; it's a way of organizing information by the type of data it is. Every piece of information within a field is of the same type. For example, every entry in a field called First Name would be a name, and every entry in field called Street Address would be an address. Fields and field names - www.office.com/setup Likewise, a record is more than just a row; it's a unit of information. Every cell in a given row is part of that row's record. A record - www.office.com/setup Notice how each record spans several fields. Even though the information in each record is organized into fields, it belongs with the other information in that record. See the number at the left of each row? It's the ID number that identifies each record. The ID number for a record refers to every piece of information contained on that row. Record ID numbers - www.office.com/setup Tables are good for storing closely related information. Let's say you own a bakery and have a database that includes a table with your customers' names and information, lik

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Excel is a spreadsheet program that allows you to store, organize, and analyzeinformation. While you may believe Excel is only used by certain people to process complicated data, anyone can learn how to take advantage of the program's powerful features. Whether you're keeping a budget, organizing a training log, or creating an invoice, Excel makes it easy to work with different types of data. Watch the video below to learn more about Excel. GETTING TO KNOW EXCEL If you've previously used Excel 2010 or Excel 2013, then Excel 2016 should feel familiar. If you are new to Excel or have more experience with older versions, you should first take some time to become familiar with the Excel interface. THE EXCEL INTERFACE When you open Excel 2016 for the first time, the Excel Start Screen will appear. From here, you'll be able to create a new workbook, choose a template, and access your recently edited workbooks. From the Excel Start Screen, locate and select Blank workbook to access the Excel interface. The Excel Start screen - www.office.com/setup Click the buttons in the interactive below to become familiar with the Excel interface. - www.office.com/setup WORKING WITH THE EXCEL ENVIRONMENT The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks in Excel. The Backstage view gives you various options for saving, opening a file, printing, and sharing your document. THE RIBBON Excel 2016 uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. You will use these tabs to perform the most common tasks in Excel. Each tab will have one or more groups. Groups on the ribbon - www.office.com/setup Some groups will have an arrow you can click for more options. Some groups have a menu for more options - www.office.com/setup Click a tab to see more commands. Tabs on the ribbon - www.office.c

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Microsoft Word 2016 is a word processing application that allows you to create a variety of documents, including letters, resumes, and more. In this lesson, you'll learn how to navigate the Word interface and become familiar with some of its most important features, such as the Ribbon, Quick Access Toolbar, and Backstage view. Watch the video below to become more familiar with Word 2016. GETTING TO KNOW WORD 2016 Word 2016 is similar to Word 2013 and Word 2010. If you've previously used either version, then Word 2016 should feel familiar. But if you are new to Word or have more experience with older versions, you should first take some time to become familiar with the Word 2016 interface. THE WORD INTERFACE When you open Word for the first time, the Start Screen will appear. From here, you'll be able to create a new document, choose a template, and access your recently edited documents. From the Start Screen, locate and select Blank document to access the Word interface. creating a new blank document - www.office.com/setup Click the buttons in the interactive below to learn more about the Word interface: the Word 2016 interface - www.office.com/setup WORKING WITH THE WORD ENVIRONMENT Like other recent versions, Word 2016 continues to use features like the Ribbon and the Quick Access Toolbar-where you will find commands to perform common tasks in Word-as well as Backstage view. THE RIBBON Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, which you can find near the top of the Word window. tabs on the Ribbon - www.office.com/setup Each tab contains several groups of related commands. For example, the Font group on the Home tab contains commands for formatting text in your document. the Font group on the Home tab - www.office.com/setup Some groups also have a small arrow in the bottom-right corner that you can click for even more option

It's possible to save your Word 2016 document in the Adobe Acrobat document format, also known as a PDF file. This type of electronic publishing is secretly a form of printing your document. Obey these steps: Finish your document. Yes, that includes saving it one last time. Press Ctrl+P to summon the Print screen. Click the Printer button. A list of available printers appears. Choose Microsoft Print to PDF. Click the Print button. Nothing is printed on paper, but the document is "printed" to a new PDF file. That requires the use of the special Save Print Output As dialog box. Choose a location for the PDF file. Use the dialog box's controls to locate the proper folder. Type a filename. Click the Save button. The PDF file is created. The original document remains in the Word window, unchanged by the print-to-PDF operation. You need a copy of the Adobe Reader program to view PDF files. Don't worry: It's free. Word 2016 document files are considered a standard. Therefore, it's perfectly acceptable to send one of your document files as an email attachment or make it available for sharing on cloud storage.

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Every PowerPoint presentation is composed of a series of slides. To begin creating a slide show, you'll need to know the basics of working with slides. You'll need to feel comfortable with tasks such as inserting a new slide, changing the layout of a slide, arranging existing slides, changing the slide view, and adding notes to a slide. Optional: Download our practice presentation. Watch the video below to learn more about slide basics in PowerPoint. UNDERSTANDING SLIDES AND SLIDE LAYOUTS When you insert a new slide, it will usually have placeholders to show you where content will be placed. Slides have different layouts for placeholders, depending on the type of information you want to include. Whenever you create a new slide, you'll need to choose a slide layout that fits your content. Different slide layouts - www.office.com/setup Placeholders can contain different types of content, including text, images, and videos. Many placeholders have thumbnail icons you can click to add specific types of content. In the example below, the slide has placeholders for the title and content. A slide with empty placeholders - www.office.com/setup TO INSERT A NEW SLIDE: Whenever you start a new presentation, it will contain one slide with the Title Slide layout. You can insert as many slides as you need from a variety of layouts. From the Home tab, click the bottom half of the New Slide command. Clicking the bottom half of the New Slide command - www.office.com/setup Choose the desired slide layout from the menu that appears. Choosing a slide layout - www.office.com/setup The new slide will appear. Click any placeholder and begin typing to add text. You can also click an icon to add other types of content, such as a picture or a chart. The new slide - - www.office.com/setup To change the layout of an existing slide, click the Layout command, then choose the desired layout. Applying a new layout to a

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: As you add more slides to a presentation, it can be difficult to keep everything organized. Fortunately, PowerPoint offers tools to help you organize and prepare your slide show. Optional: Download our practice presentation. Watch the video below to learn more about managing slides in PowerPoint. ABOUT SLIDE VIEWS PowerPoint includes several different slide views, which are all useful for various tasks. The slide view commands are located in the bottom-right of the PowerPoint window. There are four main slide views. The different slide view commands - www.office.com/setup Normal view: This is the default view, where you create and edit slides. You can also move slides in the Slide Navigation pane on the left. Normal View - www.office.com/setup Slide sorter view: In this view, you'll see a thumbnail version of each slide. You can drag and drop slides to reorder them quickly. Slide Sorter - www.office.com/setup Reading view: This view fills the PowerPoint window with a preview of your presentation. It includes easily accessible navigation buttons at the bottom-right. Reading View - www.office.com/setup Slide show view: This is the view you'll use to present to an audience. This command will begin the presentation from the current slide. You can also press F5 on your keyboard to start from the beginning. A menu will appear in the bottom-left corner when you move the mouse. These commands allow you to navigate through the slides and access other features, such as the pen and highlighter. Playing a slide show - www.office.com/setup OUTLINE VIEW Outline view shows your slide text in outline form. This allows you to quickly edit your slide text and view the content of multiple slides at once. You could use this layout to review the organization of your slide show and prepare to deliver your presentation. TO VIEW AN OUTLINE: From the View tab, click the Outline View command. Clicking the Outline V