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The U.S. Environmental Protection Agency expects to save $12 million over four years. The City of Chicago anticipates saving $1.3 million over the same length of time. And the State of Minnesota expects to save at least $800,000. Governments of all sizes are finding ways to reduce IT costs while improving efficiency. What's their secret weapon? With public sector budgets shrinking in many places around the globe, smart governments are making taxpayer dollars stretch further by migrating from an on-premise environment to Microsoft Office 365 in the cloud. By moving to Office 365, governments can reduce both their capital and operating costs. And by saving money, they can make taxpayer dollars go further during a time when budgets are tight and there's often less revenue to work with. So how exactly can Office 365 save governments money? First, governments can cut back on the capital cost of investing in more computer servers. Second, they can reduce the administrative cost of having to maintain an IT environment. Third, they can lower their energy costs by reducing the size of their data centers. And they can also reduce costs using the many tools within Office 365 that improve employee efficiency. According to a study conducted by Forrester Consulting, Office 365 delivers an ROI of 321 percent with a payback period of two months for a composite midsize organization. That translates into huge value for public sector organizations! Among the government agencies that anticipating money saved by implementing Office 365 is the Environmental Protection Agency. The agency expects to save $12 million over four years by moving to the cloud and Office 365. Some of those savings will be in energy costs as the agency relies on Microsoft to operate its data centers. "The EPA will continue to lead the pack on environmental stewardship, and moving an IT environment to the cloud is a natural part of that," says Greg Myers, vice president of Microsoft Federal. "There

www.office.com/setup Blogs: While you can always enter data directly into database tables, you might find it easier to use forms. Forms ensure you're entering the right data in the right location and format. This can help keep your database accurate and consistent. This lesson will address the benefits of using forms in a database. You will review examples of different forms and form components. Finally, you will learn how to use forms to enter new records and view and edit existing ones. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about working with forms in Access. WHY USE FORMS? Many of us fill out forms so often that we hardly notice when we're asked to use them. Forms are so popular because they're useful to the person asking for the information and to the person providing it. They are a way of requiring information in a specific format, which means the person filling out the form knows exactly which information to include and where to put it. Illustration of a paper form - www.office.com/setup This is just as true of forms in Access. When you enter information into a form in Access, the data goes exactly where it's supposed to go: into one or more related tables. While entering data into simple tables is fairly straightforward, data entry becomes more complicated as you start populating tables with records from elsewhere in the database. For instance, the orders table in a bakery's database might link to information on customers, products, and prices drawn from related tables. For example, in the Orders Table below the Customer ID field is linked to the Customers table. The Customer ID field links to the Customers table - www.office.com/setup In fact, in order to see the entire order you would also have to look at the

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: If you're new to PowerPoint, you'll need to learn the basics of working with text. In this lesson, you'll learn how to cut, copy, paste, and format text. Optional: Download our practice presentation. Watch the video below to learn more about the basics of working with text in PowerPoint. TO SELECT TEXT: Before you can move or arrange text, you'll need to select it. Click next to the text you want to select, drag the mouse over the text, then release your mouse. The text will be selected. www.office.com/setup Blogs COPYING AND MOVING TEXT PowerPoint allows you to copy text that is already on a slide and paste it elsewhere, which can save you time. If you want to move text, you can cut and paste or drag and drop the text. TO COPY AND PASTE TEXT: Select the text you want to copy, then click the Copy command on the Home tab. www.office.com/setup Blogs Place the insertion point where you want the text to appear. Click the Paste command on the Home tab. www.office.com/setup Blogs The copied text will appear. TO CUT AND PASTE TEXT: Select the text you want to move, then click the Cut command. www.office.com/setup Blogs Place the insertion point where you want the text to appear, then click the Paste command. www.office.com/setup Blogs The text will appear in the new location. You can access the cut, copy, and paste commands by using keyboard shortcuts. Press Ctrl+X to cut, Ctrl+C to copy, and Ctrl+V to paste. TO DRAG AND DROP TEXT: Select the text you want to move, then click and drag the text to the desired location. www.office.com/setup Blogs The text will appear in the new location. www.office.com/setup Blogs FORMATTING AND ALIGNING TEXT Formatted text can draw your audience's attention to specific parts of a presentation and emphasize important information. In PowerPoint, you have several options for adjusting your text, including size and color. You can also adjust the alignment of the

Social apps can make working with Office 2013 more engaging, efficient, and fun. They combine the networking and outreach capabilities of social media sites with the mobile productivity power of Office. Together, Office and social apps give you more insight into your contacts, allow you to monitor your social channels without using a browser, and can spice up your SharePoint sites in ways that you'll "like" (thumbs up). The LinkedIn for Outlook app is one of the most popular of the social apps. It lets you see LinkedIn profile data for your contacts while you are using Outlook. Not only can this app give you greater insight into your email contacts, it can help you build your professional network quickly from one of your most valuable professional resources: your Outlook contact list. Likewise, if you're an active Tweeter, you may want to add the ExTweet app to your library. It offers a way to display real-time Tweets that match the data in your Excel workbook. From the most popular social media website comes the Facebook Integration App. Use it to add Facebook social plug-ins to your SharePoint site so people can interact with it as they would a Facebook page. It can make your site more social by encouraging increased user engagement and eliciting immediate feedback and comments. Similarly, the ConnectWithUs app lets you connect your SharePoint site to your page on Facebook, Twitter, Pinterest, Google+, or any other community. These are just a few examples of apps that work with the Office applications you use every day to make them even more dynamic and useful. Explore the Office Apps Store to find more apps for Office 2013 that can make your work easier, increase your productivity, and help you have fun.

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: While you can always enter data directly into database tables, you might find it easier to use forms. Forms ensure you're entering the right data in the right location and format. This can help keep your database accurate and consistent. This lesson will address the benefits of using forms in a database. You will review examples of different forms and form components. Finally, you will learn how to use forms to enter new records and view and edit existing ones. Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example. Watch the video below to learn more about working with forms in Access. WHY USE FORMS? Many of us fill out forms so often that we hardly notice when we're asked to use them. Forms are so popular because they're useful to the person asking for the information and to the person providing it. They are a way of requiring information in a specific format, which means the person filling out the form knows exactly which information to include and where to put it. Illustration of a paper form - www.office.com/setup This is just as true of forms in Access. When you enter information into a form in Access, the data goes exactly where it's supposed to go: into one or more related tables. While entering data into simple tables is fairly straightforward, data entry becomes more complicated as you start populating tables with records from elsewhere in the database. For instance, the orders table in a bakery's database might link to information on customers, products, and prices drawn from related tables. For example, in the Orders Table below the Customer ID field is linked to the Customers table. The Customer ID field links to the Customers table - www.office.com/setup In fact, in order to see the entire

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: A chart is a tool you can use to communicate data graphically. Including a chart in a presentation allows your audience to see the meaning behind the numbers, which makes it easy to visualize comparisons and trends. Optional: Download our practice presentation for this lesson. Watch the video below to learn more about using charts in PowerPoint. TYPES OF CHARTS PowerPoint has several types of charts, allowing you to choose the one that best fits your data. In order to use charts effectively, you'll need to understand how different charts are used. Click the arrows in the slideshow below to learn more about the types of charts in PowerPoint. Slide 1 - www.office.com/setupPowerPoint has a variety of chart types, each with its own advantages. Click the arrows to see some of the different types of charts available in PowerPoint. Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup Slide 1 - www.office.com/setup IDENTIFYING THE PARTS OF A CHART In addition to chart types, you'll need to understand how to read a chart. Charts contain several different elements-or parts-that can help you interpret data. Click the buttons in the interactive below to learn about the different parts of a chart. Book sales chart - www.office.com/setup LEGEND The legend identifies which data series each color on the chart represents. In this example, the legend identifies the different months in the chart. INSERTING CHARTS PowerPoint uses a spreadsheet as a placeholder for entering chart data, much like Excel. The process of entering data is fairly simple, but if you are unfamiliar with Excel you might want to review our Excel 2016 Cell Basics lesson. TO INSERT A CHART: Select the Insert tab, then click the Chart command in the Illustrations group. - www.office.com/setup A dialog box will appear. Select a category from the left pane, an

Let's say you really like the style of a theme, but you'd like to experiment with different color schemes. That's not a problem: You can mix and match colors, fonts, and effects to create a unique look for your presentation. If it still doesn't look exactly right, you can customize the theme any way you want. If you're new to PowerPoint, you may want to review our lesson on Applying Themes to learn the basics of using themes. Optional: Download our practice presentation. Watch the video to learn more about modifying themes in PowerPoint. TO SELECT NEW THEME COLORS: If you don't like the colors of a particular theme, it's easy to apply new theme colors; everything else about the theme will remain unchanged. From the Design tab, click the drop-down arrow in the Variants group and select Colors. - www.office.com/setup Blogs Select the desired theme colors. The presentation will update to show the new theme colors. - www.office.com/setup Blogs TO CUSTOMIZE COLORS: Sometimes you might not like every color included in a set of theme colors. It's easy to change some or all of the colors to suit your needs. From the Design tab, click the drop-down arrow in the Variants group. Select Colors, then click Customize Colors. - www.office.com/setup Blogs A dialog box will appear with the 12 current theme colors. To edit a color, click the drop-down arrow and select a different color. You may need to click More Colors to find the exact color you want. - www.office.com/setup Blogs In the Name: field, type the desired name for the theme colors, then click Save. - www.office.com/setup Blogs The presentation will update to show the new custom theme colors. With some presentations, you may not notice a significant difference when changing the theme colors. For example, a textured background will not change when theme colors are changed. When trying different theme colors, it's best to select a slide that uses several colors to see how the new theme colors will affect your prese

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Many of the features in Office are geared toward saving and sharing files online. OneDrive is Microsoft's online storage space that you can use to save, edit, and share your presentations and other files. You can access OneDrive from your computer, smartphone, or any of the devices you use. To get started with OneDrive, all you need to do is set up a free Microsoft account if you don't already have one. If you don't already have a Microsoft account, you can go to the Creating a Microsoft Account lesson in our Microsoft Account tutorial. Once you have a Microsoft account, you'll be able to sign in to Office. Just click Sign in in the upper-right corner of the PowerPoint window. signing in to OneDrive - www.office.com/setup BENEFITS OF USING ONEDRIVE Once you're signed in to your Microsoft account, here are a few of the things you'll be able to do with OneDrive: Access your files anywhere: When you save your files to OneDrive, you'll be able to access them from any computer, tablet, or smartphone that has an Internet connection. You'll also be able to create new presentations from OneDrive. Back up your files: Saving files to OneDrive gives them an extra layer of protection. Even if something happens to your computer, OneDrive will keep your files safe and accessible. Share files: It's easy to share your OneDrive files with friends and coworkers. You can choose whether they can edit or simply read files. This option is great for collaboration because multiple people can edit a presentation at the same time (also known as co-authoring). SAVING AND OPENING FILES When you're signed in to your Microsoft account, OneDrive will appear as an option whenever you save or open a file. You still have the option of saving files to your computer. However, saving files to your OneDrive allows you to access them from any other computer, and it also allows you to share files with friends and co

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Microsoft Access is a database creation and management program. To understand Access, you must first understand databases. In this lesson, you will learn about databases and how they are used. You will familiarize yourself with the differences between data management in Microsoft Access and Microsoft Excel. Finally, you will get a look ahead at the rest of the Access tutorial. Watch the video below to learn more about databases in Access. WHAT IS A DATABASE? A database is a collection of data that is stored in a computer system. Databases allow their users to enter, access, and analyze their data quickly and easily. They're such a useful tool that you see them all the time. Ever waited while a doctor's receptionist entered your personal information into a computer, or watched a store employee use a computer to see whether an item was in stock? If so, then you've seen a database in action. The easiest way to understand a database is to think of it as a collection of lists. Think about one of the databases we mentioned above: the database of patient information at a doctor's office. What lists are contained in a database like this? To start with, there's a list of patients' names. Then there's a list of past appointments, a list with medical history for each patient, a list of contact information, and so on. This is true of all databases, from the simplest to the most complex. For instance, if you like to bake you might decide to keep a database containing the types of cookies you know how to make and the friends you give these cookies to. This is one of the simplest databases imaginable. It contains two lists: a list of your friends, and a list of cookies. An illustration of two lists - www.office.com/setup However, if you were a professional baker, you would have many more lists to keep track of: a list of customers, a list of products sold, a list of prices, a list of orders, and so on.

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Databases in Access are composed of four objects: tables, queries, forms, and reports. Together, these objects allow you to enter, store, analyze, and compile data however you want. In this lesson, you will learn about each of the four objects and come to understand how they interact with each other to create a fully functional relational database. Watch the video below to learn more about objects in Access. TABLES By this point, you should already understand that a database is a collection of data organized into many connected lists. In Access, all data is stored in tables, which puts tables at the heart of any database. You might already know that tables are organized into vertical columns and horizontal rows. Rows and columns in an Access table - www.office.com/setup In Access, rows and columns are referred to as records and fields. A field is more than just a column; it's a way of organizing information by the type of data it is. Every piece of information within a field is of the same type. For example, every entry in a field called First Name would be a name, and every entry in field called Street Address would be an address. Fields and field names - www.office.com/setup Likewise, a record is more than just a row; it's a unit of information. Every cell in a given row is part of that row's record. A record - www.office.com/setup Notice how each record spans several fields. Even though the information in each record is organized into fields, it belongs with the other information in that record. See the number at the left of each row? It's the ID number that identifies each record. The ID number for a record refers to every piece of information contained on that row. Record ID numbers - www.office.com/setup Tables are good for storing closely related information. Let's say you own a bakery and have a database that includes a table with your customers' names and information, lik

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Excel is a spreadsheet program that allows you to store, organize, and analyzeinformation. While you may believe Excel is only used by certain people to process complicated data, anyone can learn how to take advantage of the program's powerful features. Whether you're keeping a budget, organizing a training log, or creating an invoice, Excel makes it easy to work with different types of data. Watch the video below to learn more about Excel. GETTING TO KNOW EXCEL If you've previously used Excel 2010 or Excel 2013, then Excel 2016 should feel familiar. If you are new to Excel or have more experience with older versions, you should first take some time to become familiar with the Excel interface. THE EXCEL INTERFACE When you open Excel 2016 for the first time, the Excel Start Screen will appear. From here, you'll be able to create a new workbook, choose a template, and access your recently edited workbooks. From the Excel Start Screen, locate and select Blank workbook to access the Excel interface. The Excel Start screen - www.office.com/setup Click the buttons in the interactive below to become familiar with the Excel interface. - www.office.com/setup WORKING WITH THE EXCEL ENVIRONMENT The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks in Excel. The Backstage view gives you various options for saving, opening a file, printing, and sharing your document. THE RIBBON Excel 2016 uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. You will use these tabs to perform the most common tasks in Excel. Each tab will have one or more groups. Groups on the ribbon - www.office.com/setup Some groups will have an arrow you can click for more options. Some groups have a menu for more options - www.office.com/setup Click a tab to see more commands. Tabs on the ribbon - www.office.c

www.office.com Blogs: Microsoft Office is an integrated suite of business software applications for Windows and Macintosh computers. Office includes word processing, spreadsheet, presentation graphics and email communication programs that provide functionality which is commonly used to run a business office. Office 2010 for Microsoft Windows and Office 2008 for the Macintosh computer are the versions available as of July 2010. ... - www.office.com/setup Blogs Microsoft Office is a suite of software. WORD PROCESSING Microsoft Office includes Microsoft Word for word processing functionality. The program uses a menu interface to provide many advanced word processing features that can be used easily by business and home users. Word includes templates to design documents used routinely in office environments such as sales letters, mailing label formats and invoices. Word documents can contain graphics, sound and video to create multimedia reports. SPREADSHEETS Microsoft Office includes Microsoft Excel to create spreadsheet solutions for home and business use. A spreadsheet is an electronic grid of rows and columns that can be used to enter, organize and calculate data. Separate spreadsheets can be linked to consolidate data across categories such as time, function, or geographic region. Templates for income statements, balance sheets and expense reports are featured within the program. Excel spreadsheets allow you to analyze and report on large amounts of data quickly and easily. PRESENTATION GRAPHICS The Microsoft Powerpoint application is used to create and deliver presentations that can include text, graphics, sound and video. Powerpoint presentations can be delivered in a slide show format using a computer and projection screen, emailed to other users for review or delivered remotely over the Internet. EMAIL COMMUNICATIONS Microsoft Outlook Express is used to create, send and receive e-mail communications. The program automates the linking and embedding of sp

WWW.OFFICE.COM/SETUP BLOGS: POWERPOINT MIGHT BE INCLUDED IN OFFICE 2016, BUT EVERYONE KNOWS IT'S SO PASSÉ. as easy as drag and drop - www.office.com/setup www.office.com/setup Blogs: These days it's all about Sway - the first of many native apps to be rolled out to Microsoft Office 365 subscribers. To put it simply, Sway is a web browser-based storytelling app. It allows anyone with the most basic computing knowledge to create beautiful-looking websites and presentations with images, text, tweets, videos or whatever other media you want to include. It works a bit like Word and Powerpoint combined - and finished products can be used on websites to display family photos, or in a beautiful work presentation. "The interface is based around a storyline, which allows users to bring in raw content such as PDFs, spreadsheets, graphs, photos, video and text," a spokesman for Microsoft told news.com.au. When creating a new presentation, users begin with a blank page containing nothing more than a title card. From there, add raw content, such as photos or text, and either place it all where desired or use a template that does the work for you. "It is as simple as clicking and dragging the content the user wants to add the presentation," the spokesman said. An impressive feature that sets this application apart from the likes of Powerpoint is its integration with popular social media networking sites. Users can import pictures from Facebook, YouTube videos, tweets and other content without having to leave the app. Once happy with the content included, users can tweak its appearance by using the "Remix" feature. This will cycle the appearance of the presentation through the many templates available in the app. Microsoft has completely embraced the cloud with Sway, with work available to view through a web browser on any device the moment its finished. The work can then be shared on social media or even embedded on other websites. Best of all, itâ€

www.office.com/setup Blogs: Microsoft Forms is a new part of Office 365 Education that allows teachers and students to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading. WHAT YOU'LL NEED An Office 365 Education subscription. If you're not sure you have this, please contact your IT administrator to verify. An organizational or school ID account for yourself with permissions to use Microsoft Forms. Screenshot showing monitor with form open - www.office.com/setup Create forms in minutes Screenshot showing three people sharing a form - www.office.com/setup Send forms to anyone Screenshot of a monitor displaying charts for a form - www.office.com/setup See results in real time Why can't I log in to Microsoft Forms? Microsoft Forms is available only to Office 365 Education subscribers using a school or organization ID account. GET STARTED QUICKLY Clipboard Bring together teachers and students. Get more done! Create a form or quiz with questions, define settings, share your form, and check the results-in a few easy steps. Step 1: Sign in and create a new form or quiz Step 2: Adjust settings for your form or quiz Step 3: Send your form or quiz to others and collect responses Step 4: Check your form results or quiz results Are you an admin? Learn about security and privacy, Microsoft Forms data storage, and how to turn on or turn off Microsoft Forms in your organization. ADD PICTURES AND VIDEOS TO YOUR FORM OR QUIZ People Enhance your quizzes and forms with pictures and videos. Want to add a logo to your form or display pictures or videos next to quiz questions? You can do all of these tasks quickly in Microsoft Forms. Add a picture

www.office.com/setup Blogs: We're moving deeper into the modern "walled garden" of digital life. Generally speaking, you choose the garden you like best - be it Apple, Google or Microsoft - and the more time and money you invest, the more painful it is to leave that ecosystem. Similarly, many people pick Evernote or Microsoft OneNote as their repository of choice for digital scraps, doodlings and scanned documents. Then they usually stick with that choice, because it's not easy to toggle between them or switch. About a year ago, I chose Evernote over OneNote, and I started amassing my own digital archive. At the time, Evernote's Mac software was far superior to OneNote's Mac app. However, Microsoft has continually upgraded OneNote for Mac and iOS, and today it's a legitimate Evernote rival; if I were facing the Mac Evernote versus Mac OneNote decision today, it would be a different situation. If you're a Windows user, the choice is even more challenging, because the OneNote 2013 Windows desktop app has valuable features that aren't available in Evernote or OneNote for Mac. To help you decide between these two notebook tools, I've come up with seven things OneNote does that Evernote can't. Of course, this is only one side of the story. For the flip side, read "6 things Evernote does that OneNote can't." 1) ONENOTE IS A DESIGN-FRIENDLY, FREEFORM CANVAS Each OneNote note is a blank canvas, every element its own movable container. If you have a stylus, you can draw anywhere within the note, and you can insert handwriting, blocks of text, images or any other element wherever you want. onenote freeform canvas - www.office.com/setup OneNote 2013 for Windows also lets you customize your notes. For example, you can change the "paper" color, add rule or grid lines, change the dimensions of notes, create new page templates or apply existing ones, and apply text styles. Other versions of OneNote, including the iPad and Mac apps, offer some but not all, of these capab

As governments strive to become more responsive and transparent, it's important for them to make public information easily accessible to citizens. At the same time, it's critical that they protect confidential data. A key reason why governments choose Microsoft Office 365 is Microsoft's leadership in the industry when it comes to privacy, security, and compliance practices. In short, governments know they can trust Microsoft to help protect their data. So how does Microsoft demonstrate leadership and why exactly do governments trust Office 365 to help protect their data? Here are four reasons: We respect your privacy. Google is under criticism for its privacy practices. Office 365 does not build advertising products out of customer data, unlike other companies. Nor do we scan your email or documents for building analytics, data mining, or advertising, or to improve the service. What's more, you own your data. Office 365 customer data belongs to the customer. Customers can remove their data whenever they choose. Office 365 is independently verified. Office 365 is compliant with many world-class industry standards, and it is verified by third parties. For example, Office 365 is the first major business productivity public cloud service to have implemented the rigorous set of physical, logical, process, and management controls defined by ISO 27001, one of the best security benchmarks available in the world. In addition, Office 365 is the first major business productivity public cloud service provider to sign the standard contractual clauses created by the European Union ("EU Model Clauses") with all customers. Office 365 also implements security processes that adhere to the Federal Information Security Management Act (FISMA) required by U.S. federal agencies and to the Health Insurance Portability and Accountability Act (HIPAA). With Office 365, you know where your data is located. Office 365 customers know where major Office 365 datacenters are located