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www.office.com/setup Blogs: Previews of PowerPoint2013 show that it will be easier to create and share professional presentations with a range of new and improved features. 1. NEW RANGE OF DESIGN THEMES Powerpoint 2013 start screen - www.office.com/setup Easier inclusion of videos, or pictures to give a more professional edge to presentations. Easy access to a collection of new themes available via the start screen. The ability to quickly change themes using theme variants. Alignment Guides have been added that make it easier to align text boxes, graphics and shapes with text. Merge Shapes tools -2013 includes Union, Combine, Fragment, Intersect, and Subtract tools making it easier for the user to merge two or more shapes into the shape required. 2. IMPROVEMENTS TO THE PRESENTER'S VIEW AND ORGANISATION OF THE PRESENTATION. The One click Slide Zoom allows the user to zoom in and out on diagram, or chart. The addition of a presenter's Navigation Grid, making it easier for the presenter to switch slides within a sequence using a navigation grid that the audience cannot see. The ability to easily project a presentation on a second screen using Auto-extend. 3. IMPROVED COLLABORATION WITH EASIER SHARING AND CO-AUTHORING. The Reply Comment feature. PowerPoint 2013 makes it easier to add and track comments next to the relevant section of text. Everyone working on the presentation can follow the discussion easily and act on any suggestions. Collaboration and Sharing. With Microsoft's emphasis on improved collaboration, the new default setting means that presentations are saved online to SkyDrive or SharePoint . This allows the author to send a link to the same file to everyone involved, complete with personalised viewing and editing permissions, so that everyone is working on the same version. The PowerPoint Web App Co-authoringfeature via PowerPoint Web. 2013 makes it easier for several people to work on the same presentation at the same time from the desktop or in bro

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: PowerPoint allows you to add audio to your presentation. For example, you could add background music to one slide, a sound effect to another, and even record your own narration or commentary. You can then edit the audio to customize it for your presentation. Optional: Download our practice presentation. Watch the video below to learn more about inserting audio in PowerPoint. TO INSERT AUDIO FROM A FILE: In our example, we'll insert an audio file saved locally on our computer. If you'd like to work along with our example, right-click this link to our example file and save it to your computer (music credit: Something Small (Instrumental) by Minden, CC BY-NC 3.0). From the Insert tab, click the Audio drop-down arrow, then select Audio on My PC. Inserting audio from a file - www.office.com/setup Locate and select the desired audio file, then click Insert. Selecting the desired audio file - www.office.com/setup The audio file will be added to the slide. The inserted audio file - www.office.com/setup RECORDING YOUR OWN AUDIO Sometimes you may want to record audio directly into a presentation. For example, you might want the presentation to include narration. Before you begin, make sure you have a microphone that is compatible with your computer; many computers have built-in microphones or ones that can be plugged in to the computer. TO RECORD AUDIO: From the Insert tab, click the Audio drop-down arrow, then select Record Audio. Clicking Record Audio - www.office.com/setup Type a name for the audio recording if you want. Renaming the audio recording - www.office.com/setup Click the Record button to start recording. Clicking the Record button - www.office.com/setup When you're finished recording, click the Stop button. Clicking the Stop button - www.office.com/setup To preview your recording, click the Play button. Previewing the recording - www.office.com/setup When you're done, click OK. The au

www.office.com/setup Blogs: PowerPoint allows you to insert a video onto a slide and play it during your presentation. This is a great way to make your presentation more engaging for your audience. You can even edit the video within PowerPoint and customize its appearance. For example, you can trim the video's length, add a fade in, and much more. Optional: Download our practice presentation. Watch the video below to learn more about inserting videos in PowerPoint. TO INSERT A VIDEO FROM A FILE: In our example, we'll insert a video from a file saved locally on our computer. If you'd like to work along with our example, right-click this link to our example video and save it to your computer. From the Insert tab, click the Video drop-down arrow, then select Video on My PC. Inserting a video from a file - www.office.com/setup Locate and select the desired video file, then click Insert. Selecting a video to insert - www.office.com/setup The video will be added to the slide. The inserted video - www.office.com/setup With the Screen Recording feature on the Insert tab, you can create a video of anything you are doing on your computer and insert it into a slide. the Screen Recording button on the Insert tab - www.office.com/setup TO INSERT AN ONLINE VIDEO: Some websites-like YouTube-allow you to embed videos into your slides. An embedded video will still be hosted on its original website, meaning the video itself won't be added to your file. Embedding can be a convenient way to reduce the file size of your presentation, but you'll also need to be connected to the Internet for the video to play. Inserting an online video - www.office.com/setup WORKING WITH VIDEOS TO PREVIEW A VIDEO: Click a video to select it. Click the Play/Pause button below the video. The video will begin playing, and the timeline next to the Play/Pause button will advance. The Play/Pause button and the timeline - www.office.com/setup To jump to a different part of the video, click anywhe

www.office.com/setup Blogs: Andy Wolber shows you how to edit Word, Excel, and PowerPoint documents stored on Google Drive from your desktop or mobile device. Office and Drive - www.office.com/setup Many organizations that rely on Google Apps also use Microsoft Office applications. Mass conversion of highly formatted documents, complex spreadsheets, or animated presentations may not always be practical. As a result, people still open and edit Word, Excel, and PowerPoint documents after a move to Google Apps. Microsoft Office files, however, no longer need to be stored on your local computer, server, or even on MIcrosoft's OneDrive. Google Drive stores Microsoft Word, Excel, and PowerPoint files much like any file server. And Google encrypts the files when you upload them to Drive, and it stores the files in an encrypted state, too. Google also offers several ways to edit Microsoft Office files stored on Google Drive. Edit capabilities vary by operating system. Here's a look at the options as of August 2015. EDIT WITH MICROSOFT OFFICE The most full-featured way to edit a Word, Excel, or PowerPoint file stored on Google Drive is with Microsoft Office, of course. People who use Office on Windows may open Office files from Google Drive with a plug-in. Simply install the Google Drive plug-in for Microsoft Office, and Google Drive will display as a file storage location in Word, Excel, and PowerPoint (Figure A). From within your Office app, open a file on Google Drive, make your changes, then save the file back to Google Drive. Figure A Figure A - www.office.com/setup OPEN MICROSOFT OFFICE FILES STORED ON GOOGLE DRIVE WITH A GOOGLE-CREATED PLUG-IN. You can also open an Office file stored on Google Drive from your Chrome browser-on either Windows or a Mac. First, install the Google Drive app for your system. Next, start Chrome and browse to your file on Google Drive (http://drive.google.com). Right-click (or, [Ctrl]+click) on a Word, Excel, or PowerPoint documen

www.office.com/setup Blogs: Whenever you work with Excel, you'll enter information-or content-into cells. Cells are the basic building blocks of a worksheet. You'll need to learn the basics of cells and cell content to calculate, analyze, and organize data in Excel. Optional: Download our practice workbook. Watch the video below to learn more about the basics of working with cells. UNDERSTANDING CELLS Every worksheet is made up of thousands of rectangles, which are called cells. A cell is the intersection of a row and a column-in other words, where a row and column meet. Columns are identified by letters (A, B, C), while rows are identified by numbers (1, 2, 3). Each cell has its own name-or cell address-based on its column and row. In the example below, the selected cell intersects column C and row 5, so the cell address is C5. cell C5 - www.office.com/setup Note that the cell address also appears in the Name box in the top-left corner, and that a cell's column and row headings are highlighted when the cell is selected. You can also select multiple cells at the same time. A group of cells is known as a cell range. Rather than a single cell address, you will refer to a cell range using the cell addresses of the first and last cells in the cell range, separated by a colon. For example, a cell range that included cells A1, A2, A3, A4, and A5 would be written as A1:A5. Take a look at the different cell ranges below: Cell range A1:A8cell range A1:A8 - www.office.com/setup Cell range A1:F1 cell range A1:F1 - www.office.com/setup Cell range A1:F8 cell range A1:F8 - www.office.com/setup If the columns in your spreadsheet are labeled with numbers instead of letters, you'll need to change the default reference style for Excel. Review our Extra on What are Reference Styles? to learn how. TO SELECT A CELL: To input or edit cell content, you'll first need to select the cell. Click a cell to select it. In our example, we'll select cell D9. A border will app

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Whenever you work with Excel, you'll enter information-or content-into cells. Cells are the basic building blocks of a worksheet. You'll need to learn the basics of cells and cell content to calculate, analyze, and organize data in Excel. Optional: Download our practice workbook. Watch the video below to learn more about the basics of working with cells. UNDERSTANDING CELLS Every worksheet is made up of thousands of rectangles, which are called cells. A cell is the intersection of a row and a column-in other words, where a row and column meet. Columns are identified by letters (A, B, C), while rows are identified by numbers (1, 2, 3). Each cell has its own name-or cell address-based on its column and row. In the example below, the selected cell intersects column C and row 5, so the cell address is C5. cell C5 - www.office.com/setup Note that the cell address also appears in the Name box in the top-left corner, and that a cell's column and row headings are highlighted when the cell is selected. You can also select multiple cells at the same time. A group of cells is known as a cell range. Rather than a single cell address, you will refer to a cell range using the cell addresses of the first and last cells in the cell range, separated by a colon. For example, a cell range that included cells A1, A2, A3, A4, and A5 would be written as A1:A5. Take a look at the different cell ranges below: Cell range A1:A8cell range A1:A8 - www.office.com/setup Cell range A1:F1 cell range A1:F1 - www.office.com/setup Cell range A1:F8 cell range A1:F8 - www.office.com/setup If the columns in your spreadsheet are labeled with numbers instead of letters, you'll need to change the default reference style for Excel. Review our Extra on What are Reference Styles? to learn how. TO SELECT A CELL: To input or edit cell content, you'll first need to select the cell. Click a cell to select it. In our exampl

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: By default, every row and column of a new workbook is set to the same height and width. Excel allows you to modify column width and row height in different ways, including wrapping text and merging cells. Optional: Download our practice workbook. Watch the video below to learn more about modifying columns, rows, and cells. TO MODIFY COLUMN WIDTH: In our example below, column C is too narrow to display all of the content in these cells. We can make all of this content visible by changing the width of column C. Position the mouse over the column line in the column heading so the cursor becomes a double arrow. positioning the mouse over the column line - www.office.com/setup Click and drag the mouse to increase or decrease the column width. increasing the column width - www.office.com/setup Release the mouse. The column width will be changed. the resized column - www.office.com/setup With numerical data, the cell will display pound signs (#######) if the column is too narrow. Simply increase the column width to make the data visible. TO AUTOFIT COLUMN WIDTH: The AutoFit feature will allow you to set a column's width to fit its content automatically. Position the mouse over the column line in the column heading so the cursor becomes a double arrow. autofitting the column width - www.office.com/setup Double-click the mouse. The column width will be changed automatically to fit the content. the autofit column width - www.office.com/setup You can also AutoFit the width for several columns at the same time. Simply select the columns you want to AutoFit, then select the AutoFit Column Width command from the Format drop-down menu on the Home tab. This method can also be used for row height. autofitting column width for multiple columns - www.office.com/setup TO MODIFY ROW HEIGHT: Position the cursor over the row line so the cursor becomes a double arrow. hovering over a <a href=row line - www.of

This tutorial on using conditional formatting to highlight dates is brought to us by MVP Frédéric Le Guen, with special acknowledgment and thanks to Ken Puls for assistance with translation from French to English. Date functions in Excel make it is possible to perform date calculations, like addition or subtraction, resulting in automated or semi-automated worksheets. The NOW function, which calculates values based on the current date and time, is a great example of this. Taking this functionality a step further, when you mix date functions with conditional formatting, you can create spreadsheets that display date alerts automatically when a deadline is near or differentiates between types of days, like weekends and weekdays. THE BASICS OF CONDITIONAL FORMATTING FOR DATES To find conditional formatting for dates, go to Home > Conditional Formatting > Highlight Cell Rules > A Date Occuring. www.office.com/setup You can select the following date options, ranging from yesterday to next month: www.office.com/setup These 10 date options generate rules based on the current date. If you need to create rules for other dates (e.g., greater than a month from the current date), you can create your own new rule. Below are step-by-step instructions for a few of my favorite conditional formats for dates. HIGHLIGHTING WEEKENDS When you design an automated calendar you don't need to color the weekends yourself. With the conditional formatting tool, you can automatically change the colors of weekends by basing the format on the WEEKDAY function. Assume that you have the date table-a calendar without conditional formatting: www.office.com/setup To change the color of the weekends, open the menu Conditional Formatting > New Rule www.office.com/setup In the next dialog box, select the menu Use a formula to determine which cell to format. www.office.com/setup In the text box Format values where this formula is true, enter the following WEEKDAY formula to determ

Forms are the cornerstone of business applications, and plenty of options exist to create a form in SharePoint. Which one you use will depend on your needs, technical skill and the version of SharePoint you are using. In this article we'll explore seven ways to build forms in SharePoint along with some of the pros and cons of each. All these options will be storing the data in an existing SharePoint list. SHAREPOINT LISTS Default forms are available for any SharePoint list. Create a list and you have a corresponding form to add and modify items. Options are available to organize the order of fields, format them, validate input, add basic calculations and attach files. There are also more advanced options such as limiting permissions to item owners and enabling workflows. You can modify all of these under List Settings for the list. These generic SharePoint forms are a good choice for simple applications that don't have too many columns or records and that only require basic functionality. Lists also offer a data sheet view to edit a limited set of columns, much like a spreadsheet. What you see is what you get with these basic forms. If you need to break fields up into multiple tabs, or perhaps have business logic run on them in real time, you'll need to keep on reading. And although theoretically a list can store millions of items, you can only access up to 5,000 items in any view (in reality the numbers are far lower before performance degrades considerably). Basic Sharepoint list form - www.office.com/setup SHAREPOINT DESIGNER Creating a custom form in SharePoint Designer is relatively easy. You take an existing SharePoint list and use Designer to create a new .aspx page which renders and controls the form. There are files used by a list to create forms, one each to add, edit and view. These are located in the same folder as their associated SharePoint list. With Designer you can show or hide fields based on certain criteria, change the layout, use va

www.office.com/setup Blogs: Excel 2016 includes a powerful new set of features based on the Power Query technology, which provides fast, easy data gathering and shaping capabilities and can be accessed through the Get & Transform section on the Data ribbon. Today, we are pleased to announce 10 new data transformation and connectivity features that have been requested by customers. These updates are available as part of an Office 365 subscription. If you are an Office 365 subscriber, find out how to get these latest updates. If you have Excel 2010 or Excel 2013, you can take advantage of these updates by downloading the latest Power Query for Excel add-in. Updates include the following new or improved data connectivity and transformation features: Web Connector-UX support for specifying HTTP Request Headers. OData Connector-support for "Select Related Tables" option. Oracle Connector-improved Navigator preview performance. SAP HANA Connector-enhancements to parameter input UX. Query Dependencies view from Query Editor. Query Editor ribbon support for scalar values. Add custom column based on function invocation. Expand & Aggregate columns provide support for "Load More" values. Convert table column to a list-new transformation. Select as you type in drop-down menus. WEB CONNECTOR-UX SUPPORT FOR SPECIFYING HTTP REQUEST HEADERS With this update, we have added support for specifying HTTP Request Headers within the Web connector dialog. Users can specify header name/value pairs from the Advanced mode in this dialog. november-2016-updates-for-get-transform-in-excel-1 - www.office.com/setup ODATA CONNECTOR-SUPPORT FOR "SELECT RELATED TABLES" OPTION In this update, we have added relationship detection support for OData V4 feeds. When connecting to OData V4 feeds, users will be able to use the Select Related Tables button in the Navigator dialog to help you easily select all the tables needed for your reports. november-2016-updates-for-get-

www.office.com/setup Blogs: Last year, we released Microsoft Bookings to customers in the U.S. and Canada, introducing an easy way for small businesses to schedule and manage appointments with their customers. Today, we are pleased to announce that we're beginning to roll out the service to Office 365 Business Premium subscribers worldwide. Based on your feedback, we are bringing several new features to Bookings: Add your Office 365 calendar to Bookings-Connect your Office 365 calendar to Bookings, so that the times you are busy will automatically be blocked in your public Booking page. Add buffer time before and after your appointments-Do you need prep time before or after an appointment? Adding buffer time to a service automatically blocks that time in your Booking page too. Bookings apps for your iOS and Android phone-Now you can book an appointment, contact a customer or check a staff member's appointments while away from the office. Customize your Booking page-We added more color customization options, so you can better personalize your Booking page. These new capabilities will start showing up automatically in Bookings in the coming weeks. Let's take a detailed look at what's new. ADD YOUR OFFICE 365 CALENDAR TO BOOKINGS One of the top pieces of feedback we've heard is that you want to be able to add events from your Office 365 calendar to Bookings. So, we added integration between these calendars to help you avoid booking customer meetings during the time you've set aside for personal appointments, staff and partner meetings or other aspects of running your business. To add Office 365 calendars to Bookings, click the Staff tab on the left navigation panel. On the Staff details page, select the Events on Office 365 calendar affect availability checkbox. www.office.com/setup Add Office 365 calendar events to Bookings. Once you activate this option, the system automatically blocks busy times on the Bookings calendar and on the self-ser

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Even though PowerPoint presentations are designed to be viewed on a computer, there may be times when you want to print them. You can even print custom versions of a presentation, which can be especially helpful when presenting your slide show. The Print pane makes it easy to preview and print your presentation. Optional: Download our practice presentation. Watch the video below to learn more about printing in PowerPoint. PRINT LAYOUTS PowerPoint offers several layouts to choose from when printing a presentation. The layout you choose will mostly depend on why you're printing the slide show. There are four types of print layouts. Full Page Slides: This prints a full page for each slide in your presentation. This layout is most useful if you need to review or edit a printed copy of your presentation. preview of a full page slide printout - www.office.com/setup Notes Pages: This prints each slide, along with any speaker notes for the slide. If you've included a lot of notes for each slide, you could keep a printed copy of the notes with you while presenting. previewing the notes pages layout - www.office.com/setup Outline: This prints an overall outline of the slide show. You could use this to review the organization of your slide show and prepare to deliver your presentation. preview of an outline printout Handouts: This prints thumbnail versions of each slide, with optional space for notes. This layout is especially useful if you want to give your audience a physical copy of the presentation. The optional space allows them to take notes on each slide. preview of a handouts printout - www.office.com/setup TO ACCESS THE PRINT PANE: Select the File tab. Backstage view will appear. selecting the File tab - www.office.com/setup Select Print. The Print pane will appear. clicking Print in the Backstage view - www.office.com/setup Click the buttons in the interactive below to learn more about using

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: When you're working with longer presentations, it can be difficult and time consuming to locate a specific word or phrase. PowerPoint can automatically search your presentation using the Find feature, and it allows you to quickly change words or phrases using the Replace feature. Optional: Download our practice presentation. Watch the video below to learn more about the basics of using Find and Replace in PowerPoint. TO FIND TEXT: From the Home tab, click the Find command. www.office.com/setup A dialog box will appear. Enter the text you want to find in the Find what: field, then click Find Next. www.office.com/setup If the text is found, it will be selected. www.office.com/setup You can also access the Find command by pressing Ctrl+F on your keyboard. TO REPLACE TEXT: At times, you may discover that you've repeatedly made a mistake throughout your presentation-such as misspelling someone's name-or that you need to exchange a particular word or phrase for another. You can use the Replace feature to make quick revisions. From the Home tab, click the Replace command. www.office.com/setup A dialog box will appear. Type the text you want to find in the Find what: field. Type the text you want to replace it with in the Replace with: field, then click Find Next. www.office.com/setup If the text is found, it will be selected. Review the text to make sure you want to replace it. If you want to replace it, select one of the replace options. Replace will replace individual instances, and Replace All will replace every instance. In our example, we'll use the Replace option. www.office.com/setup The selected text will be replaced. www.office.com/setup PowerPoint will move to the next instance of the text in the presentation. When you are finished replacing text, click Close to exit the dialog box. When it comes to using Replace All, it's important to remember that it could find matches you didnâ

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Every PowerPoint presentation is composed of a series of slides. To begin creating a slide show, you'll need to know the basics of working with slides. You'll need to feel comfortable with tasks such as inserting a new slide, changing the layout of a slide, arranging existing slides, changing the slide view, and adding notes to a slide. Optional: Download our practice presentation. Watch the video below to learn more about slide basics in PowerPoint. UNDERSTANDING SLIDES AND SLIDE LAYOUTS When you insert a new slide, it will usually have placeholders to show you where content will be placed. Slides have different layouts for placeholders, depending on the type of information you want to include. Whenever you create a new slide, you'll need to choose a slide layout that fits your content. Different slide layouts - www.office.com/setup Placeholders can contain different types of content, including text, images, and videos. Many placeholders have thumbnail icons you can click to add specific types of content. In the example below, the slide has placeholders for the title and content. A slide with empty placeholders - www.office.com/setup TO INSERT A NEW SLIDE: Whenever you start a new presentation, it will contain one slide with the Title Slide layout. You can insert as many slides as you need from a variety of layouts. From the Home tab, click the bottom half of the New Slide command. Clicking the bottom half of the New Slide command - www.office.com/setup Choose the desired slide layout from the menu that appears. Choosing a slide layout - www.office.com/setup The new slide will appear. Click any placeholder and begin typing to add text. You can also click an icon to add other types of content, such as a picture or a chart. The new slide - - www.office.com/setup To change the layout of an existing slide, click the Layout command, then choose the desired layout. Applying a new layout to a

Most people know that you can create PowerPoint presentations with pictures, music, images, web content, and text, but one little known trick is the ability to save PowerPoint presentations as videos. PowerPoint presentations have been a long time favorite for use in business and academic presentations all over the world. They are highly versatile and offer a wide variety of features that you can use to enhance them. In order to save your PowerPoint as a video you will first need to create a presentation or download the sample we used for this tutorial. Once you have the document open, you will need to save it as a video. Begin by pressing "File." sshot-1 - www.office.com/setup Instead of following the logical train of thought and opening the "Save" section, you will need to click on "Export," then click on "Create a video." sshot-2 - www.office.com/setup Once you do this, you will see the "Create a Video" option. This will offer a few options in the form of two drop-down menus and a time value box. sshot-3 - www.office.com/setup The first drop-down box is where you will choose the quality of your exported video. These three options will also determine the size of your exported video file. For the purposes of this example, we will choose the second option to reduce the size of the video without compromising too much video quality. sshot-4 - www.office.com/setup The second drop-down menu allows you to include or exclude any timings or narrations that you inserted on your PowerPoint presentation. Since the sample document has no timings or narrations, we will leave this as is. The "Use Recorded Timings and Narrations" will be unavailable if you don't have any of them in your presentation. sshot-5 - www.office.com/setup The time value box is where you can edit the amount of time that your slides will appear in the video. The default time is set at 5 seconds. For this tutorial, we will set it to 3 seconds. Lastly, you need

WWW.OFFICE.COM/SETUP BLOGS: INTRODUCTION www.office.com/setup Blogs: Even though PowerPoint presentations are designed to be viewed on a computer, there may be times when you want to print them. You can even print custom versions of a presentation, which can be especially helpful when presenting your slide show. The Print pane makes it easy to preview and print your presentation. Optional: Download our practice presentation. Watch the video below to learn more about printing in PowerPoint. PRINT LAYOUTS PowerPoint offers several layouts to choose from when printing a presentation. The layout you choose will mostly depend on why you're printing the slide show. There are four types of print layouts. Full Page Slides: This prints a full page for each slide in your presentation. This layout is most useful if you need to review or edit a printed copy of your presentation. preview of a full page slide printout - www.office.com/setup Notes Pages: This prints each slide, along with any speaker notes for the slide. If you've included a lot of notes for each slide, you could keep a printed copy of the notes with you while presenting. previewing the notes pages layout - www.office.com/setup Outline: This prints an overall outline of the slide show. You could use this to review the organization of your slide show and prepare to deliver your presentation. preview of an outline printout Handouts: This prints thumbnail versions of each slide, with optional space for notes. This layout is especially useful if you want to give your audience a physical copy of the presentation. The optional space allows them to take notes on each slide. preview of a handouts printout - www.office.com/setup TO ACCESS THE PRINT PANE: Select the File tab. Backstage view will appear. selecting the File tab - www.office.com/setup Select Print. The Print pane will appear. clicking Print in the Backstage view - www.office.com/setup Click the buttons in the interactive below to learn more about using

SmartArt allows you to communicate information with graphics instead of just using text. There are a variety of styles to choose from, which you can use to illustrate different types of ideas. Watch the video below to learn more about working with SmartArt. TO INSERT A SMARTART GRAPHIC: Select the slide where you want the SmartArt graphic to appear. From the Insert tab, select the SmartArt command in the Illustrations group. selecting the SmartArt command on the Insert tab - www.office.com/setup A dialog box will appear. Select a category on the left, choose the desired SmartArt graphic, then click OK. choosing a SmartArt graphic - www.office.com/setup The SmartArt graphic will appear on the current slide. the inserted smartart - www.office.com/setup You can also click the Insert a SmartArt Graphic command in a placeholder to add SmartArt. Inserting a SmartArt Graphic from a placeholder - www.office.com/setup TO ADD TEXT TO A SMARTART GRAPHIC: Select the SmartArt graphic. The text pane will appear to the left Enter text next to each bullet in the text pane. The text will appear in the corresponding shape. It will be resized automatically to fit inside the shape. adding text to the SmartArt graphic - www.office.com/setup You can also add text by clicking the desired shape and then typing. This works well if you only need to add text to a few shapes. However, for more complex SmartArt graphics, working in the text pane is often quicker and easier. adding text directly in the shapes of the SmartArt instead of the text pane - www.office.com/setup TO REORDER, ADD, AND DELETE SHAPES: It's easy to add new shapes, change their order, and even delete shapes from your SmartArt graphic. You can do all of this in the text pane, and it's a lot like creating an outline with a multilevel list. For more information on multilevel lists, you may want to review our Lists lesson. To demote a shape, select the desired bullet, then press the Tab key. The bullet will move to the

www.office.com/setup Blogs: Another tool you can use to connect to a webpage, file, email address, or slide is called an action button. Action buttons are built-in shapes you can add to a presentation and set to link to another slide, play a sound, or perform a similar action. When someone clicks or hovers over the button, the selected action will occur. Action buttons can do many of the same things as hyperlinks. Their easy-to-understand style makes them especially useful for self-running presentations at booths and kiosks. Optional: Download our practice presentation. Watch the video below to learn more about using action buttons in your presentations. INSERTING ACTION BUTTONS You can insert action buttons on one slide at a time, or you can insert an action button that will show up on every slide. The second option can be useful if you want every slide to link back to a specific slide, like the title page or table of contents. TO INSERT AN ACTION BUTTON ON ONE SLIDE: Click the Insert tab. Click the Shapes command in the Illustrations group. A drop-down menu will appear with the action buttons located at the very bottom. - www.office.com/setup Select the desired action button. Insert the button onto the slide by clicking the desired location. The Action Settings dialog box will appear. Select the Mouse Click or Mouse Over tab. Selecting the Mouse Click tab means the action button will perform its action only when clicked. Selecting the Mouse Over tab will make the action button perform its action when you move the mouse over it. - www.office.com/setup In the Action on click section, select Hyperlink to:, then click the drop-down arrow and choose an option from the menu. - www.office.com/setup Check the Play Sound box if you want a sound to play when the action button is clicked. Select a sound from the drop-down menu, or select Other sound to use a sound file on your computer. When you're done, click OK. - www.office.com/setup TO INSERT AN ACTION BUTTON ON A